--- title: "Grassroots football pitch booking & management system" ocid: "ocds-h6vhtk-06b7fb" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b7fb" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b7fb.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b7fb.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "WREXHAM COUNTY BOROUGH COUNCIL" published: "2026-06-18" --- # Grassroots football pitch booking & management system Buyer: WREXHAM COUNTY BOROUGH COUNCIL Current stage: Planning OCID: ocds-h6vhtk-06b7fb [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b7fb) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06b7fb.json) ## Summary Wrexham County Borough Council is in the planning stage of a procurement process seeking digital solutions for the booking and management of grassroots football pitches. This Prior Information Notice (PIN) aims to engage with suppliers to explore available market solutions, focusing on software and IT services. The initiative is situated in Wrexham, United Kingdom, and involves managing approximately 35 football pitches across the county borough. Interested suppliers should provide their information by 20 July 2026. The initiative will span from 1 October to 31 December 2026, with the council welcoming responses from various sectors of the industry. This process is conducted under Welsh devolved regulations and aims to gather insights that will shape future procurement strategies. This procurement opportunity presents significant growth potential for businesses in the IT and software services sector. Companies specialising in digital booking systems, online payment solutions, and operational management within sports facilities will find this tender particularly relevant. The council encourages SMEs to participate and share their innovative solutions and cost-effective proposals. Additionally, service providers with experience in implementing similar systems can leverage this opportunity to expand their footprint in the public sector, potentially gaining a long-term municipal client. This engagement not only aids in identifying competitive solutions but also in establishing strategic partnerships for upcoming projects in the region. ## Notice Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough. The purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales. Suppliers are invited to provide information on systems that can deliver, but are not limited to, the following features: Online booking of football pitches. Online payments at the point of booking. Functionality to improve operational visibility and efficiency. Management of both casual and block bookings. Season ticket or subscription-style arrangements for regular users. Real-time visibility of pitch availability and bookings. Centralised booking management, including the ability to restrict how far in advance pitches can be booked. Suppliers are encouraged to provide: An overview of their solution and key functionality. Examples of similar implementations and relevant experience. Indicative costs and licensing models, where available. Typical implementation timescales and support arrangements. Please note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition. Please email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 20 July 2026. Please include "Grassroots Football Pitch Booking & Management System" in the subject line of your email. Wrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market. ### Planning Information Wrexham County Borough Council is seeking information from suppliers on digital solutions to support the booking and management of grassroots football pitches. The Council currently manages and maintains approximately 35 football pitches used by grassroots football clubs across the county borough. The purpose of this Prior Information Notice (PIN) is to better understand the solutions available within the market, including indicative costs, functionality, implementation approaches and timescales. Suppliers are invited to provide information on systems that can deliver, but are not limited to, the following features: Online booking of football pitches. Online payments at the point of booking. Functionality to improve operational visibility and efficiency. Management of both casual and block bookings. Season ticket or subscription-style arrangements for regular users. Real-time visibility of pitch availability and bookings. Centralised booking management, including the ability to restrict how far in advance pitches can be booked. Suppliers are encouraged to provide: An overview of their solution and key functionality. Examples of similar implementations and relevant experience. Indicative costs and licensing models, where available. Typical implementation timescales and support arrangements. Please note that the value shown on this notice is indicative only. This exercise is being undertaken for market engagement purposes to help inform future procurement options, costs and timelines. This PIN does not constitute a call for competition. Please email an overview of your solution to Clare Roberts, Category Manager, at Clare.Roberts@wrexham.gov.uk by 12:00 noon on 20 July 2026. Please include "Grassroots Football Pitch Booking & Management System" in the subject line of your email. Wrexham County Borough Council welcomes responses from all interested suppliers and looks forward to learning more about the solutions available within the market. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/057529-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Jun 2026 | | Submission deadline | Not specified | | Future notice date | 20 Jul 2026 | | Award date | Not specified | | Contract period | 30 Sep 2026 - 31 Dec 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £20,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WREXHAM COUNTY BOROUGH COUNCIL | | Locality | WREXHAM | | Post town | Llandudno | | Postcode | LL11 1AR | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL3 North Wales | | ITL 3 | TLL34 Flintshire and Wrexham | | Local authority | Wrexham | | Electoral ward | Grosvenor | | Westminster constituency | Wrexham | | Delivery location | TLL23 Flintshire and Wrexham | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 18 Jun 2026 at 11:24 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/057529-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/057529-2026 18th June 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.wrexham.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b7fb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06b7fb.json.