---
title: "Pre-market Engagement Notice for the Provision of Housing Management Software"
ocid: "ocds-h6vhtk-06b827"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b827"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b827.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b827.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "DENBIGHSHIRE COUNTY COUNCIL"
published: "2026-06-18"
---

# Pre-market Engagement Notice for the Provision of Housing Management Software

Buyer: DENBIGHSHIRE COUNTY COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-06b827

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06b827.json)

## Summary

Denbighshire County Council is initiating a pre-market engagement process for their Housing Management Software, situated in the UK region of UKL13. This initiative is in the planning stage, with a key deadline on 2nd July 2026 for organisations to express interest by providing an overview of their solutions. The objective is to explore existing market solutions that meet UK GDPR compliance and Welsh Language compliance, among other requirements. The procurement process will engage innovative suppliers with a proven track record, with the procurement stage potentially evolving based on the outcomes of this market engagement. The value of this procurement is estimated at £1.0 million, with a gross threshold of £1.2 million.

This engagement presents substantial opportunities for businesses specialising in software package and information systems, particularly those offering solutions for housing management, IT services, and mobile working solutions. The tender is open to SMEs, favouring solutions with minimal configuration and requiring comprehensive maintenance support. By participating, businesses can demonstrate their capability to meet diverse requirements, enhance customer engagement, and provide innovative technology solutions. The procedural timeline anticipates a future notice date of 21st September 2026, indicating potential further procurement activities, empowering businesses to strategically position themselves in the growing public sector market.

## Notice

Denbighshire County Council (The Authority) are looking to engage with the market in relation to Housing Management Software. The Authority is looking for solutions to include: - Housing Applications and Allocations - Tenancy Management - Homelessness Services - Housing Options and Advice - Property and Asset Management including Voids Management - Financial and Performance Management - Customer Engagement and Portal - Repairs and Maintenance including dynamic scheduling. - Estate Management - Business Intelligence and Reporting - Mobile Working Solutions - Fully integrated contact management system - Full support and maintenance from the supplier. We are seeking out of the box solutions requiring minimal configuration. The Authority is not seeking to appoint a development partner.

### Planning Information

Aims of Engagement
The purpose is to:
- Understand supplier capabilities and solutions available in the market.
- Identify opportunities for innovation and best practice.
- Understand the market’s ability to input / interface / integrate data into the Housing Management Software from various other software solutions. 
- Test assumptions on costs, timescales, and implementation approaches.
- Reporting and dashboard capabilities 
- AI and predictive analytics 
- Customer / Tenant / Contractor Portal capabilities 
- Welsh Language Compliance for predominantly customer facing elements
- Ability to ensure the Authority are able to meet their obligations of UK and Wales legislation. 
- Secure and robust infrastructure compliant with UK GDPR.
- Data hosted within the UK or in jurisdictions offering equivalent UK GDPR protections (with a preference for UK hosting).
We are seeking to understand what is currently available in the market in relation to the above requirements. We are inviting suppliers to provide a breakdown of the key features and functions their system provides. We also may invite suppliers to provide system demonstrations, over MS Teams or face-to-face. 
The Authority may meet with other Local Authorities and Housing Associations to view solutions in practice. 
We are seeking a fully functional, out of the box solution/s that require minimal configuration to meet our operational needs and deliver an excellent customer experience. We are not looking for a development partner. We are interested in suppliers who have a proven track record.
We do not guarantee that this exercise will result in a procurement exercise.
If your organisation can provide a solution that meets the requirements of this notice, please email procurement@denbighshire.gov.uk with a brief overview of your solution and any customer testimonials you may have no later than 12noon on 2nd July 2026.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/057601-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | 21 Sep 2026 |
| Award date | Not specified |
| Contract period | 31 Mar 2027 - 31 Mar 2034 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DENBIGHSHIRE COUNTY COUNCIL |
| Locality | RUTHIN |
| Post town | Llandudno |
| Postcode | LL15 1YN |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL3 North Wales |
| ITL 3 | TLL33 Conwy and Denbighshire |
| Local authority | Denbighshire |
| Electoral ward | Ruthin |
| Westminster constituency | Clwyd East |
| Delivery location | TLL13 Conwy and Denbighshire |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 18 Jun 2026 at 13:08 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/057601-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/057601-2026
  18th June 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.denbighshire.gov.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b827. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06b827.json.