{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-06b891-2026-06-22T07:34:48+01:00", "date": "2026-06-22T07:34:48+01:00", "ocid": "ocds-h6vhtk-06b891", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PPRM-9434-VNYQ", "name": "PHP Law LLP", "identifier": { "scheme": "GB-PPON", "id": "PPRM-9434-VNYQ" }, "address": { "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes", "locality": "Totnes", "postalCode": "TQ9 5RW", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "name": "Claire Jones", "email": "claire.jones@phplaw.co.uk", "telephone": "+44 01234567890" }, "roles": [ "procuringEntity", "processContactPoint" ], "roleDetails": "Procurement consultant", "details": { "url": "https://www.phplaw.co.uk" } }, { "id": "GB-PPON-PVZV-9156-DNTY", "name": "St Christopher's C of E (Primary) Multi Academy Trust", "identifier": { "scheme": "GB-PPON", "id": "PVZV-9156-DNTY" }, "address": { "streetAddress": "St Leonard's Primary School, St Leonards Road", "locality": "Exeter, Devon", "postalCode": "EX2 4NQ", "country": "GB", "countryName": "United Kingdom", "region": "UKK43" }, "contactPoint": { "name": "Julia Croughton", "email": "julia.croughton@stcmat.org" }, "roles": [ "buyer" ], "details": { "url": "https://www.stchristophersmat.org/", "classifications": [ { "id": "publicAuthorityCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - central government" } ] } } ], "buyer": { "id": "GB-PPON-PVZV-9156-DNTY", "name": "St Christopher's C of E (Primary) Multi Academy Trust" }, "tender": { "id": "STC01.39", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "St Christopher's MAT - Provision of ICT Managed Services", "description": "This tender opportunity has been issued by St Christopher's C of E (Primary) Multi Academy Trust (\"the Trust\") and Contractors are invited to tender for the provision of ICT Managed Services (\"the Service\"). Full details of all contract requirements are given in this Document 2. Specification of Requirement. 2. The proposed contract is intended to secure a high-quality, responsive and strategically aligned ICT managed service for the Trust. The Successful Contractor will be expected to deliver a service that: a. provides cost-effective, high-quality technical support, systems management and ICT consultancy; b. offers transparent and comprehensive pricing to enable effective budget management across the contract term; c. acts as the Trust's single point of accountability for ICT support and for liaison with relevant third-party providers; d. and manages and supports the Trust's ICT environment across its full lifecycle, including strategic planning, implementation, maintenance, user support and continuous improvement.", "status": "active", "items": [ { "id": "LOT-0000", "additionalClassifications": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" }, { "scheme": "CPV", "id": "72510000", "description": "Computer-related management services" } ], "deliveryAddresses": [ { "region": "UKK4", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK41", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK42", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK4", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK41", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK42", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "LOT-0000" } ], "value": { "amountGross": 1200000, "amount": 1000000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "mainProcurementCategory": "services", "aboveThreshold": true, "coveredBy": [ "GPA" ], "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=100737&TID105984&B=", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2026-07-27T11:00:00+00:00" }, "enquiryPeriod": { "endDate": "2026-07-10T11:00:00+00:00" }, "awardPeriod": { "endDate": "2026-10-14T23:59:59+01:00" }, "lots": [ { "id": "LOT-0000", "status": "active", "value": { "amountGross": 1200000, "amount": 1000000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "quality", "name": "Service Delivery & Technical Support", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Support Structure & Service Level", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Hardware Procurement & Replacement", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Network Environment", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Strategic IT Planning", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Collaboration, Communication & Reporting", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Staff, Safeguarding & Compliance", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Sustainability & Value for Money", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Risk Management & Mobilisation", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { "number": 35, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Price Approach", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Service Delivery & Technical Support", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Support Structure & Service Level", "numbers": [ { "number": 10, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Hardware Procurement & Replacement", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Network Environment", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Strategic IT Planning", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Collaboration, Communication & Reporting", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Staff, Safeguarding & Compliance", "numbers": [ { "number": 5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Sustainability & Value for Money", "numbers": [ { "number": 2.5, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Risk Management & Mobilisation", "numbers": [ { "number": 7.5, "weight": "percentageExact" } ] }, { "type": "price", "name": "Price", "numbers": [ { "number": 35, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Price Approach", "numbers": [ { "number": 10, "weight": "percentageExact" } ] } ] }, "selectionCriteria": { "criteria": [ { "type": "economic", "description": "Please confirm that you have in place, or that you will have in place by the award of the contract, the human and technical resources to perform the contract to ensure compliance with the UK General Data Protection Regulation and to ensure the protection of the rights of data subjects. Please provide details of the technical facilities and measures (including systems and processes) you have in place, or will have in place by contract award, to ensure compliance with UK data protection law and to ensure the protection of the rights of data subjects. Your response should include, but should not be limited to facilities and measures: * to ensure ongoing confidentiality, integrity, availability and resilience of processing systems and services * to comply with the rights of data subjects in respect of receiving privacy information, and access, rectification, deletion and portability of personal data * to ensure that any consent based processing meets standards of active, informed consent, and that such consents are recorded and auditable * to ensure legal safeguards are in place to legitimise transfers of personal data outside the UK (if such transfers will take place) * to maintain records of personal data processing activities * to regularly test, assess and evaluate the effectiveness of the above measures" }, { "type": "technical", "description": "Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract." }, { "type": "economic", "description": "Please confirm that you have in place, or that you will have in place by the award of the contract, the human and technical resources to perform the contract to ensure compliance with the UK General Data Protection Regulation and to ensure the protection of the rights of data subjects. Please provide details of the technical facilities and measures (including systems and processes) you have in place, or will have in place by contract award, to ensure compliance with UK data protection law and to ensure the protection of the rights of data subjects. Your response should include, but should not be limited to facilities and measures: * to ensure ongoing confidentiality, integrity, availability and resilience of processing systems and services * to comply with the rights of data subjects in respect of receiving privacy information, and access, rectification, deletion and portability of personal data * to ensure that any consent based processing meets standards of active, informed consent, and that such consents are recorded and auditable * to ensure legal safeguards are in place to legitimise transfers of personal data outside the UK (if such transfers will take place) * to maintain records of personal data processing activities * to regularly test, assess and evaluate the effectiveness of the above measures" }, { "type": "technical", "description": "Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract." } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-12-01T00:00:00Z", "endDate": "2029-11-30T23:59:59Z", "maxExtentDate": "2031-11-30T23:59:59Z" }, "hasRenewal": true, "renewal": { "description": "The possible extension of two (2) further years, in 12-month intervals (3 +1+1)." }, "hasOptions": true, "options": { "description": "The Contract Value is split by the following and has inflation built in: PS600k Managed Service PS400k IT Hardware Procurement The Tenderer shall note the following specific contract modifications relevant to this procurement: a. New Schools may join the Trust during the term of the contract; therefore, a contract variation may be required. A pricing assessment will be completed and agreed by the Tenderer and the Trust for each new school in such instances. b. The quantities requiring maintenance may be amended during the course of the contract, either additions or subtractions, and reasonable adjustments made to the payments as agreed by the Tenderer and the Trust. c. Additional activities to existing items may be required of the Tenderer which an additional payment will be agreed by the Tenderer and the Trust." } } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "057811-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/057811-2026", "datePublished": "2026-06-19T07:54:27+01:00", "format": "text/html" }, { "id": "058296-2026", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/058296-2026", "datePublished": "2026-06-22T07:34:48+01:00", "format": "text/html" } ], "hasRecurrence": true, "recurrence": { "dates": [ { "startDate": "2031-01-01T23:59:59Z" }, { "startDate": "2031-01-01T23:59:59Z" } ] }, "contractTerms": { "financialTerms": "The Contractor shall submit invoices and associated documentation by email to Trust. Invoicing will be monthly, in arrears from the end of the previous month. Where, during a monthly period, it has been identified, and agreed, that adjustments are required (in respect of service credits, additional works, errors or omissions), these will be taken account of within the invoice for the following month." }, "riskDetails": "1. Service delivery and performance risk Risk that the provider fails to meet required service levels (e.g. uptime, response times, incident resolution). 2.Cyber security and data protection risk Risk of data breach, cyber attack, or loss of sensitive information due to third-party access. 3.Loss of control and visibility Outsourcing inherently reduces direct oversight of systems and day-to-day operations. 4. Transition and mobilisation risk Risk that service transfer to the new provider is poorly managed. 5. Business continuity and resilience risk Risk that the provider cannot maintain services during incidents or failures. 6. Workforce and capability risk Risk that the supplier lacks sufficient or suitably skilled resources. 7. Compliance and regulatory risk Risk of failing to meet legal obligations (e.g. GDPR, cyber standards).", "amendments": [ { "id": "058296-2026", "description": "Award Criteria Clarification Quality Assessment - 55% Service Delivery & Technical Support 10.0% Support Structure & Service Level 10.0% Hardware Procurement & Replacement 5.0% Network Environment 5.0% Strategic IT Planning 5.0% Collaboration, Communication & Reporting 5.0% Staff, Safeguarding & Compliance 5.0% Sustainability & Value for Money 2.5% Risk Management & Mobilisation 7.5% Price Assessment - 45% Lowest Annual Charge - 35% Pricing Approach - 10%" } ] }, "language": "en" }