---
title: "HR and Payroll System 2027-2030"
ocid: "ocds-h6vhtk-06b931"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b931"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b931.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b931.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "ARCHWAY LEARNING TRUST"
published: "2026-06-19"
---

# HR and Payroll System 2027-2030

Buyer: ARCHWAY LEARNING TRUST  
Current stage: Tender  
OCID: ocds-h6vhtk-06b931

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06b931.json)

## Summary

The Archway Learning Trust, a public authority under sub-central government located in Nottingham, UK, has initiated a tender process for the provision, installation, and maintenance of an HR and Payroll System for the period of 2027 to 2030. The procurement, classified under the services industry category, is currently at the tender stage with a submission deadline of 26th June 2026 for the Procurement Specific Questionnaire (PSQ). This phase will be followed by an Invitation to Tender (ITT) stage, requiring submissions by 20th July 2026. The contract, valued at approximately £480,000 (exclusive of VAT), will commence on 13th January 2027 and may be extended for up to two additional years.

This tender represents an excellent opportunity for suppliers specialising in enterprise resource planning software, payroll management services, and related personnel services to expand their client base in the educational sector. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate due to the suitability criteria, which are inclusive of SMEs. Businesses offering comprehensive solutions with a focus on technical environment security, functionality tailored to educational needs, ongoing quality service, and account management stand to benefit significantly. The competitive flexible procurement method employed in this process allows businesses demonstrating significant quality and clarity in pricing to be favourably considered.

## Notice

The Trust wishes to invite Suppliers to tender for the provision of Supply, Install and Maintenance of HR and Payroll System. The contract will be awarded from 13th January 2027 on an initial three-year basis, with the option to extend the contract on a one plus one basis to the successful supplier. Stage 1 Conditions of participation with evaluation Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. Deadline for submission is 26th June 2026. Responses to be sent via email to these 2 email addresses: tender@archwaytrust.co.uk and gklein@archwaytrust.co.uk Once a question has received a score, it will have a weighting applied. The weighted scores will be added together to calculate the total weighted score. This will then allow the PSQ responses to be comparatively ranked. Suppliers will be excluded from the tender if any of their response got FAILED or 0 score. Suppliers with minimum 3 points will proceed to the Invitation to Tender Stage. Stage 2 Invitation to Tender with evaluation Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Submission of completed tender documents to be sent via email by 20th July 2026 Envisaged shortlist of the three highest scoring bidders per Lot to be invited to: Stage 3 Provide responses to additional questions At this stage questions to be answered focusing on tailored needs of our Trust.

### Lot Information

Lot 1

Renewal: The contract can be extended following satisfactory annual performance and with the agreement of both parties.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/058109-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Jun 2026 |
| Submission deadline | 26 Jun 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 13 Jan 2027 - 11 Jan 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £480,000 |
| Lots value | £480,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ARCHWAY LEARNING TRUST |
| Locality | NOTTINGHAM |
| Post town | Nottingham |
| Postcode | NG8 5GY |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF14 Nottingham |
| Local authority | Nottingham |
| Electoral ward | Leen Valley |
| Westminster constituency | Nottingham North and Kimberley |
| Delivery location | TLF1 Derbyshire and Nottinghamshire |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48451000 - Enterprise resource planning software package
- 79211110 - Payroll management services
- 79631000 - Personnel and payroll services

## Release History

- 19 Jun 2026 at 12:59 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/058109-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/058109-2026
  19th June 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/Attachment/A-18010

## Notice URLs

- http://archwaytrust.co.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b931. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06b931.json.