---
title: "Patient Administration System Contract Extension"
ocid: "ocds-h6vhtk-06b991"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b991"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b991.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b991.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NORTH WEST ANGLIA NHS FOUNDATION TRUST"
published: "2026-06-19"
---

# Patient Administration System Contract Extension

Buyer: NORTH WEST ANGLIA NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-06b991

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## Summary

North West Anglia NHS Foundation Trust, situated in Peterborough, is extending its existing contract with System C Healthcare Limited for the provision of a Patient Administration System (PAS). This contract extension is categorised under medical information systems, specifically focusing on patient-administration systems. Initially awarded in 2017, the extension is necessary due to the postponed procurement for an Electronic Patient Record solution and is not anticipated to change materially the terms of the current PAS Contract. The extension will begin on 22 July 2026 and could potentially last until 21 July 2031 if all optional rights are exercised. This process is at the award stage, subject to a ten-calendar-day standstill period intended to conclude on 29 June 2026, ensuring no legal challenges arise.

This extension presents significant opportunities for businesses involved in medical information systems and healthcare technology, as it ensures the continued deployment and support of the PAS within the Trust’s digital infrastructure. Firms specialising in healthcare IT solutions, particularly those familiar with NHS frameworks, may benefit from understanding the critical role that such systems play in patient admissions, scheduling, and statutory reporting. While the extension itself is not open to competition, understanding the importance of seamless integration and continuity in healthcare technology underscores potential opportunities in future related procurements, such as the anticipated Electronic Patient Record solution procurement scheduled for further initiation in the near future.

## Notice

This notice is to inform the market that the Contracting Authority intends to extend the term of its existing contract with System C Healthcare Ltd for the provision of a Patient Administration System (PAS) system (the PAS Contract). The Contracting Authority considers that this extension is a non-substantial modification to the PAS Contract and that therefore it is permitted under Regulation 72(1)(e) Public Contracts Regulation 2015 (PCRs), with there being no requirement for the Contracting Authority to run a new procurement process in this respect of the extension. Before entering into the extension, the Contracting Authority is holding a ten-calendar-day standstill period as contemplated by Regulation 99(3)(c) PCRs. This standstill period commences on the day following the date of publication of this notice. The Contracting Authority will not sign the extension until this standstill period has expired. See section II.2.4 for further details of the background to the need to make the extension, the scope of the extension, and the Contracting Authority's reasons for considering it to be a non-substantial modification under Regulation 72(1)(e) PCRs, meaning that it is not required to run a new procurement process in this respect.

### Lot Information

Lot 1

The Contracting Authority intends to extend the term of its existing contract with System C Healthcare Ltd for the provision of a Patient Administration System (PAS) system (the PAS Contract). The Contracting Authority considers that this extension is a non-substantial modification to the PAS Contract and that therefore it is permitted under Regulation 72(1)(e) Public Contracts Regulation 2015 (PCRs), with there being no requirement for the Contracting Authority to run a new procurement process in this respect of the extension Background to the need for the extension The extension is required as a consequence of an unexpected non award of a procurement exercise for an Electronic Patient Record (EPR) solution in Q4 2024. The Contracting Authority is required, adjacent to the Hinchingbrooke hospital redevelopment project, to procure an EPR system. The Contracting Authority has initiated Pre Market Engagement under the NHS London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) in Q1 2026 and anticipates, subject to funding sources being agreed, to be in a position to issue the Invitation To Tender in Q4 2026 to procure a new Electronic Patient Record (EPR) solution contract (the New EPR Procurement). The Contracting Authority recognises that the PAS system is a core digital system deployed within the Trust's digital infrastructure and is critical for managing safe delivery of patient pathways, admissions, scheduling, statutory reporting. As a result, it would not be feasible for another supplier to provide these services within the interim period ahead of the New EPR Procurement. Procuring an alternative software product for the interim period would require entirely rebuilding complex integration feeds with ancillary clinical systems and transitioning to an interim provider would cause immediate, severe disruption to day-to-day clinical workflows and significant risk to patient care. This would create an unacceptable level of clinical risk to patient safety and data integrity. Scope of the extension The PAS Contract was originally awarded in 2017 following a competitive award process under the NHS Shared Business Services' Healthcare Clinical Information System Services (HCIS) framework and is due to expire 21 July 2026. Under the extension the term will be extended (with no other material change to its scope or terms and conditions) by an initial period of 3 years from 22 July 2026 to 21 July 2029. The Contracting Authority will also have optional rights to extend the Term beyond 21 July 2029 by a period or periods of 12 months or more, as a contingency measure (to mitigate the risk of a gap in services should any short-term delay in implementation of the replacement services arise). The maximum, potential term of the extension will, therefore, expire no later than midnight on 21 July 2031. This is to ensure continuous operation of the existing PAS system whilst work is undertaken in readiness for the New EPR Procurement. Justification for the extension The reasons that the extension is permitted under Regulation 72(1)(e) PCRs are as follows: * the extension does not render the PAS Contract materially different in character - nor any renegotiation of material the terms and conditions; * the extension does not amount to a new condition which, if provided for initially, would have been more likely than not to have allowed for the admission of other candidates than those initially selected, allowed for the acceptance of a tender other than that originally accepted, or attracted additional participants in the procurement procedure; * there is no change in economic balance of the PAS Contract in favour of the supplier, System C Healthcare Ltd - the material terms and conditions of the contract are unchanged; and * the scope of the services provided under of the PAS contract is unchanged as a result of the extension. Whilst an Award of Contract date (V.2) has been added to this VEAT the contract variation extension has not been signed yet. Before entering into the extension, the Contracting Authority is holding a ten-calendar-day standstill period as contemplated by Regulation 99(3)(c) PCRs. This standstill period commences on the day following the date of publication of this notice. The Contracting Authority will not sign the extension until this standstill period has expired.

### Procurement Information

See II.2.4) Description of the procurement Justification for the extension The reasons that the extension is permitted under Regulation 72(1)(e) PCRs are as follows: * the extension does not render the PAS Contract materially different in character - nor any renegotiation of material the terms and conditions; * the extension does not amount to a new condition which, if provided for initially, would have been more likely than not to have allowed for the admission of other candidates than those initially selected, allowed for the acceptance of a tender other than that originally accepted, or attracted additional participants in the procurement procedure; * there is no change in economic balance of the PAS Contract in favour of the supplier, System C Healthcare Ltd - the material terms and conditions of the contract are unchanged; and * the scope of the services provided under of the PAS contract is unchanged as a result of the extension.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/058272-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 18 Jun 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £6,488,459 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NORTH WEST ANGLIA NHS FOUNDATION TRUST |
| Locality | PETERBOROUGH |
| Post town | Peterborough |
| Postcode | PE3 9GZ |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH4 Cambridgeshire and Peterborough |
| ITL 3 | TLH41 Peterborough |
| Local authority | Peterborough |
| Electoral ward | Ravensthorpe |
| Westminster constituency | Peterborough |
| Delivery location | TLH11 Peterborough |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SYSTEM C HEALTHCARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48814000 - Medical information systems
- 48814200 - Patient-administration system

## Release History

- 19 Jun 2026 at 16:51 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/058272-2026

## Notice URLs

- http://www.nwangliaft.nhs.uk
- https://www.judiciary.uk/courts-and-tribunals/high-court/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b991. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06b991.json.