---
title: "Isle of Wight Council Electoral Services Print Contract"
ocid: "ocds-h6vhtk-06b9e2"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b9e2"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b9e2.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b9e2.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ISLE OF WIGHT COUNCIL"
published: "2026-06-22"
---

# Isle of Wight Council Electoral Services Print Contract

Buyer: ISLE OF WIGHT COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-06b9e2

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## Summary

The Isle of Wight Council has awarded a significant contract to Civica Election Services Limited for the provision of electoral services print requirements. This contract, titled "Isle of Wight Council Electoral Services Print Contract," falls under the services category, particularly focusing on IT services, consulting, and software development. The procurement process was a direct award and is currently in the award stage. The contract period is scheduled from 2nd July 2026 to 31st August 2027, addressing needs for the Electoral Services Team and Democratic Services Team, located in Newport, UK (Region UKJ34). The contract follows the legal basis set by UKPGA 2023/54, and its stipulated value amounts to a gross amount of £436,379.76.

This tender presents a rich opportunity for businesses specialising in electoral services, print management, and information technology solutions to engage with public sector procurers. Specifically, organisations capable of integrating digital solutions with print services to ensure the efficient and timely distribution of electoral materials will find this contract beneficial. While the contract has already been awarded to Civica Election Services Limited, the framework and experiences offer substantial insight into the demands and challenges inherent in electoral service provisions. Companies aiming to enhance their profiles in the public sector, specifically those with expertise in election management systems and large-scale print and distribution, could leverage such opportunities in future procurement exercises. Additionally, the emphasis on automation and data security suggests that technology firms specialising in these areas will be well-suited to compete effectively.

## Notice

1.1 Local Authority Electoral Registration Officers are required to send a number of forms and letters to both existing and newly identified potential electors throughout the year. 1.2 There is a peak of forms, sent in three separate "waves" between July and October, beginning with a form to every property on our register and two follow-ups to non responders, and associated follow up forms and letters on a weekly basis. 1.3 The Council's requirements are therefore for the supplier to produce, envelope and dispatch (including postage) these forms and letter during the contract period following the periods specified below. 1.4 In addition, quotations are sought for the printing of ballot papers, the various letters as detailed in 2.5, and the printing and delivery (postage) of poll cards. Isle of Wight Council Elections Team and Democratic Services Team currently use Civica to provide all of their software for administering their prospective areas. The provision of printed materials for the maintenance of the Electoral Register (printing and postage Invitation to register letters, requests for documentary evidence), delivery of the Annual Canvass (printing and postage of initial canvass letters and subsequent follow up/chaser canvass letters) and the delivery of all types of elections (UKPGE, PCC, Mayoral, Local, Parish and BID) with regards to the production and postage of Poll Cards and the printing of ballot papers. These services have been and are required between the period of 01/11/2024 and 31/08/2027 when it is then intended that a procurement exercise will be entered into for the printing services alongside our Electoral Registration, Electoral Management and Committee Management Systems, following a formal procurement process. The software, namely Xpress Register, Xpress Management and Xpress Modern Gov all integrate together seamlessly to deliver the digital elements of Elections and Democratic Services. Civica Elections Services Limited (CES Xpress Print) is another product offered by Civica that provides the printed elements for the delivery of elections and the maintenance of the Electoral Register. Linking the digital software products together to ensure that printed products are delivered legally and timely. Furthermore the different elements link together without the need for information to be shared with a third party or produced by the IWC to share with a third party. Thus reducing the risk of mistakes or losing data and ensuring efficient use of time through the use of automated processes. Please note - the dates set out are to enable the notice to be published; the contract start date was 01/11/2024.

### Procurement Information

Isle of Wight Council Elections Team and Democratic Services Team currently use Civica to provide all of their software for administering their prospective areas. The provision of printed materials for the maintenance of the Electoral Register (printing and postage Invitation to register letters, requests for documentary evidence), delivery of the Annual Canvass (printing and postage of initial canvass letters and subsequent follow up/chaser canvass letters) and the delivery of all types of elections (UKPGE, PCC, Mayoral, Local, Parish and BID) with regards to the production and postage of Poll Cards and the printing of ballot papers. These services have been and are required between the period of 01/11/2024 and 31/08/2027 when it is then intended that a procurement exercise will be entered into for the printing services alongside our Electoral Registration, Electoral Management and Committee Management Systems, following a formal procurement process. The software, namely Xpress Register, Xpress Management and Xpress Modern Gov all integrate together seamlessly to deliver the digital elements of Elections and Democratic Services. Civica Elections Services Limited (CES Xpress Print) is another product offered by Civica that provides the printed elements for the delivery of elections and the maintenance of the Electoral Register. Linking the digital software products together to ensure that printed products are delivered legally and timely. Furthermore the different elements link together without the need for information to be shared with a third party or produced by the IWC to share with a third party. Thus reducing the risk of mistakes or losing data and ensuring efficient use of time through the use of automated processes. Please note - the dates set out are to enable the notice to be published; the contract start date was informally 01/11/2024.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/058429-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 21 Jun 2026 |
| Contract period | 1 Jul 2026 - 31 Aug 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £363,649 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ISLE OF WIGHT COUNCIL |
| Locality | NEWPORT |
| Post town | Portsmouth |
| Postcode | PO30 1UD |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ34 Isle of Wight |
| Local authority | Isle of Wight |
| Electoral ward | Newport Central |
| Westminster constituency | Isle of Wight West |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA ELECTION SERVICES |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 22 Jun 2026 at 10:49 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/058429-2026
- 22 Jun 2026 at 10:24 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/058406-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/058429-2026
  22nd June 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/058406-2026
  22nd June 2026 - Transparency notice on Find a Tender

## Notice URLs

- http://www.iow.gov.uk
- https://www.civica.com/en-gb/campaigns/civica-election-services/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b9e2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06b9e2.json.