---
title: "Isle of Wight Council Electoral Services Print Contract"
ocid: "ocds-h6vhtk-06b9ec"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b9ec"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b9ec.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b9ec.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ISLE OF WIGHT COUNCIL"
published: "2026-06-22"
---

# Isle of Wight Council Electoral Services Print Contract

Buyer: ISLE OF WIGHT COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-06b9ec

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## Summary

Isle of Wight Council has concluded an electoral services print contract with Civica Election Services, indicating a completed procurement stage through a direct award process. This contract, covering software package and IT services within the public authority sub-central government category, runs from 2nd July 2026 to 31st August 2027. It involves the printing, enveloping, and dispatch of electoral forms and letters, as well as the production and delivery of poll cards and ballot papers for various elections. The contract is strategically aligned with existing software used by the council to ensure timely and compliant delivery of electoral services, reducing data handling risks through integrated digital and printed solutions.

This tender presents significant business opportunities, particularly for large-scale suppliers with capabilities in IT and postal services. Companies with expertise in electoral services and those familiar with government procurement can benefit from partnerships through subcontracts or as primary suppliers in possible future tenders, specifically aimed at updating the integrated systems used by the Isle of Wight Council. While the direct award for this contract suits existing large businesses like Civica, SMEs may find opportunities in ancillary services or future competitive tenders that arise post-contract period.

## Notice

1.1 Local Authority Electoral Registration Officers are required to send a number of forms and letters to both existing and newly identified potential electors throughout the year. 1.2 There is a peak of forms, sent in three separate "waves" between July and October, beginning with a form to every property on our register and two follow-ups to non-responders, and associated follow up forms and letters on a weekly basis. 1.3 The Council's requirements are therefore for the supplier to produce, envelope and dispatch (including postage) these forms and letter during the contract period following the periods specified below. 1.4 In addition, quotations are sought for the printing of ballot papers, the various letters as detailed in 2.5, and the printing and delivery (postage) of poll cards.

### Procurement Information

Isle of Wight Council Elections Team and Democratic Services Team currently use Civica to provide all of their software for administering their prospective areas. The provision of printed materials for the maintenance of the Electoral Register (printing and postage Invitation to register letters, requests for documentary evidence), delivery of the Annual Canvass (printing and postage of initial canvass letters and subsequent follow up/chaser canvass letters) and the delivery of all types of elections (UKPGE, PCC, Mayoral, Local, Parish and BID) with regards to the production and postage of Poll Cards and the printing of ballot papers. These services have been and are required between the period of 01/11/2024 and 31/08/2027 when it is then intended that a procurement exercise will be entered into for the printing services alongside our Electoral Registration, Electoral Management and Committee Management Systems, following a formal procurement process. The software, namely Xpress Register, Xpress Management and Xpress Modern Gov all integrate together seamlessly to deliver the digital elements of Elections and Democratic Services. Civica Elections Services Limited (CES Xpress Print) is another product offered by Civica that provides the printed elements for the delivery of elections and the maintenance of the Electoral Register. Linking the digital software products together to ensure that printed products are delivered legally and timely. Furthermore the different elements link together without the need for information to be shared with a third party or produced by the IWC to share with a third party. Thus reducing the risk of mistakes or losing data and ensuring efficient use of time through the use of automated processes. Please note - the dates set out are to enable the notice to be published; the contract start date was 01/11/2024.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/058432-2026 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 22 Jun 2026 |
| Contract period | 1 Jul 2026 - 31 Aug 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £363,649 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ISLE OF WIGHT COUNCIL |
| Locality | NEWPORT |
| Post town | Portsmouth |
| Postcode | PO30 1UD |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ34 Isle of Wight |
| Local authority | Isle of Wight |
| Electoral ward | Newport Central |
| Westminster constituency | Isle of Wight West |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA ELECTION SERVICES |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 22 Jun 2026 at 10:54 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/058432-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/058432-2026
  22nd June 2026 - Transparency notice on Find a Tender

## Notice URLs

- http://www.iow.gov.uk
- https://www.civica.com/en-gb/campaigns/civica-election-services/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b9ec. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06b9ec.json.