--- title: "Provision of Payroll and Pension Services PA23 Tender" ocid: "ocds-h6vhtk-06b9f6" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b9f6" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b9f6.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06b9f6.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "UNIVERSITY HOSPITALS OF LEICESTER NHS TRUST" published: "2026-06-22" --- # Provision of Payroll and Pension Services PA23 Tender Buyer: UNIVERSITY HOSPITALS OF LEICESTER NHS TRUST Current stage: Planning OCID: ocds-h6vhtk-06b9f6 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b9f6) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06b9f6.json) ## Summary The University Hospitals of Leicester NHS Trust is initiating the procurement for the "Provision of Payroll and Pension Services PA23 Tender", a project scheduled to begin on 1st September 2027. This process is currently in the planning stage, with a key milestone being the Pre-Market Engagement event scheduled for 28th July 2026. Interested parties should express their interest by 16th July 2026. The focus of this engagement is to explore potential options for a comprehensive payroll and pension service, primarily within the public authority and central government sector. The procurement involves services and goods related to software packages, information systems, and payroll services, to be delivered across Leicester, United Kingdom, specifically within the regions coded UKF, UKF2, and UKF21. This procurement presents substantial opportunities for businesses specializing in NHS payroll services, public sector payroll transformation, and technology-enabled solutions. Firms with experience in delivering high-accuracy payroll processes, managing complex NHS pay elements, and offering technology-driven innovations stand to gain from this opportunity. The project invites innovative approaches for service delivery, including outsourced, co-sourced, or managed service models, making it an attractive prospect for businesses looking to expand their presence in the NHS and public sector domains. Engaging in this preliminary stage could position companies favourably for subsequent procurement phases without conferring any formal advantage in the competitive tender process. ## Notice Provision of payroll & pensions service for University Hospitals of Leicester NHS Trust [Atamis Reference: C451468] 1. Contracting Authority: University Hospitals of Leicester NHS Trust (UHL) is one of the largest acute NHS trusts in England, providing hospital and community healthcare services to the population of Leicester, Leicestershire and Rutland (approximately 1.1 million people). The Trust operates three main hospital sites - Leicester Royal Infirmary, Leicester General Hospital and Glenfield Hospital - alongside a number of community and virtual services. UHL employs around 18,000 staff, making it one of the largest employers in the East Midlands. As a major teaching and research organisation, UHL works closely with regional universities and delivers nationally recognised specialist services, including cardiac, respiratory, renal and cancer care. Since 2023, UHL has operated with a shared CEO and shared Chair with University Hospitals of Northamptonshire NHS Group to deliver benefits at scale for patients, staff and communities. 2. Purpose of this notice This Preliminary Market Engagement (PME) Notice is issued to: * Inform the market of the Authority's future intention to consider procuring payroll and related services * Seek non binding supplier engagement to inform the Authority's commercial strategy, scope, and delivery model * Test market appetite, capacity and innovative approaches within the NHS payroll market This notice does not commit the Authority to commence a procurement, nor does participation confer any advantage in any future process. 3. Scope University Hospitals of Leicester (UHL): The Authority is considering options for an end to end payroll and pensions service. The requirement may include (but is not limited to): * Ensuring compliance with NHS terms and conditions, including Agenda for Change and medical and dental pay frameworks * Administering the NHS Pension Scheme, including: o Monthly contributions and reconciliation o Managing interfaces with NHS Pensions (MyCSP) o Auto enrolment and re enrolment activity o Estimates, member queries, and leaver calculations o Annual Benefit Statements and year end submissions * Statutory deductions, reporting and HMRC compliance * Governance, reporting, audit support and assurance for payroll and pensions * Integration with ESR (and/or successor workforce systems) and related systems (e.g., e-Rostering, time and attendance, e expenses, and salary sacrifice providers) * Employee and manager self service, including enhanced features (e.g., real time pay modelling and calculators) * Cyber security, data protection and information governance compliance * Mobilisation, transition, onboarding and exit support * Compliance with applicable NHS procurement requirements Capability to deliver high accuracy processing at scale (e.g., 25,000+ payslips) Defined error tolerances and performance measures (KPIs) * Business continuity and disaster recovery arrangements * Proven ability to manage complex NHS pay arrangements and pay elements o TUPE and workforce transfer support (where applicable) * Innovation and automation to improve efficiency and quality o Enhanced reporting and management information (MI) * A strong staff experience, including responsive support and clear service standards * Value added mobilisation and implementation support * Flexibility and future proofing to accommodate change over the contract term The Authority is open to outsourced, co sourced, shared service, or managed service delivery models, including technology enabled and automated solutions. 4. Estimated timelines UHL service to commence from 1st September 2027 5. Engagement Engagement deadline: Thursday 16th July 2026 for Pre-market Engagement planned to take place on Tuesday 28th July 2026 Engagement process description The Trusts would like Service Providers to express their interest in premarket engagement before 5pm on 16th July 2026 by sending a confirmation message against the questions via our e-sourcing platform: To access the information and documents in Atamis, you may need to register if you have not done so already. Please find the following URL for Atamis: https://atamis-1928.my.site.com/s/Welcome Should you have any issues accessing Atamis, further support can be found via the Atamis helpdesk on 0800 9956035 or via email support-health@atamis.co.uk 8am to 6pm Monday to Friday (except public holidays) A guide to using the Atamis portal can be found by using the following link: https://services.atamis.co.uk/docs/Supplier_User_Guide.pdf Please Refer to the Questions given within ATAMIS and include the following detail in your response: - Quoting Reference - Premarket engagement (add project heading) Ref C451468 - Full name - Company/organisation name - Contact details (E-mail and phone number) In return we will send you a Payroll & Pensions Questionnaire and a Teams Meeting Invitation. This Notice is for information only. The information contained in this notice, including information relating to the nature and scope of the requirements, the estimated value, the service classification of this requirement and the list of CPV codes, is only indicative of current thinking and is neither exhaustive nor binding and the Authority reserves the right at its absolute discretion to amend it at the time of issue of any further notices or at any other time. The publication of this notice in no way obliges the Authority to commence any competitive tender process. The Authority is not and shall not be liable for any costs incurred by those expressing an interest in participating in this premarket engagement exercise. 6. Participation Suppliers with experience in NHS payroll services, public sector payroll transformation, or technology enabled payroll delivery are invited to express interest. 7. Submission Publication date of tender notice (estimated) 1st September 2026. 8. Timescales and Value We anticipate that the procurement process will follow this Market Engagement Exercise and (dependent on the feedback) It is anticipated to begin in September 2026 9. Market Engagement Questionnaire Responding to this exercise will not place you in a more favourable position at tender stage, and likewise declining will not exclude you from tendering. The responses to the Market Engagement exercise will be used exclusively for the Trust's information and will not be used for selection purposes. Following the Initial Market Engagement meeting on 28 July 2026 and according to the information provided and slides presented by University Hospitals Leicester (UHL Trust) would welcome your feedback / views on the following areas and any other comments that you may have. Organisations will have the opportunity to ask clarification questions on the specifications once the procurement process is underway. ### Planning Information UHL, UHN & Kettering Pre-Market Engagement event via Teams Invite 28 July 2026 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/058504-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Jun 2026 | | Submission deadline | Not specified | | Future notice date | 1 Sep 2026 | | Award date | Not specified | | Contract period | 31 Aug 2027 - 31 Aug 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY HOSPITALS OF LEICESTER NHS TRUST | | Locality | LEICESTER | | Post town | Leicester | | Postcode | LE1 6WW | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire | | ITL 3 | TLF21 Leicester | | Local authority | Leicester | | Electoral ward | Castle | | Westminster constituency | Leicester South | | Delivery location | TLF East Midlands (England), TLF2 Leicestershire, Rutland and Northamptonshire, TLF21 Leicester | ## CPV Codes ### Divisions - 48 - Software package and information systems - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48000000 - Software package and information systems - 48517000 - IT software package - 79631000 - Personnel and payroll services ## Release History - 22 Jun 2026 at 12:16 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/058504-2026 - 22 Jun 2026 at 11:04 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/058446-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/058504-2026 22nd June 2026 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/058446-2026 22nd June 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://atamis-1928.my.site.com/s/Welcome - https://services.atamis.co.uk/docs/Supplier_User_Guide.pdf - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.leicestershospitals.nhs.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06b9f6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06b9f6.json.