--- title: "COSHH Management System" ocid: "ocds-h6vhtk-06ba22" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ba22" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ba22.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ba22.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "CAERPHILLY COUNTY BOROUGH COUNCIL" published: "2026-06-22" --- # COSHH Management System Buyer: CAERPHILLY COUNTY BOROUGH COUNCIL Current stage: Planning OCID: ocds-h6vhtk-06ba22 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ba22) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06ba22.json) ## Summary Caerphilly County Borough Council is in the planning stage of a public procurement process to implement a comprehensive Control of Substances Hazardous to Health (COSHH) Management System. The aim is to enhance the identification, assessment, control, monitoring, and reporting of hazardous substances. This procurement is particularly relevant to the software package and information systems industry, with a focus on goods procurement. The contracting authority, located in Hengoed, United Kingdom, plans to commence formal engagement on 2nd July 2026. This initiative expects to improve operational efficiency and ensure compliance with COSHH Regulations across the council's services. The anticipated start date for the contract is 1st August 2026. This tender presents growth opportunities for businesses within the software and information systems sector, especially small to medium enterprises (SMEs) capable of delivering a centralised, user-friendly platform that ensures full regulatory compliance. Companies offering innovative solutions for hazardous substance management will find this tender appealing, as it seeks to enhance both operational and strategic outcomes for the council. Participation in this process could lead to establishing a long-term relationship with a public authority, as the contract period has potential for renewal, spanning a five-year term initially, with provisions for extension. Businesses that can demonstrate expertise in risk management, and compliance frameworks, particularly tailored to local government operations, will be well-suited to compete for this contract. ## Notice Caerphilly County Borough Council ("the Council") is undertaking pre market engagement to inform a future procurement and implement a comprehensive Control of Substances Hazardous to Health (COSHH) Management System. The system will support the effective identification, assessment, control, monitoring, and reporting of hazardous substances used across Council services. The solution must provide a centralised, secure, and user-friendly platform to ensure full compliance with COSHH Regulations and associated health and safety legislation, while improving operational efficiency and risk management. The system must: Maintain a register of hazardous substances Facilitate COSHH risk assessments Manage Safety Data Sheets (SDS) Track control measures and exposure risks Support compliance, audit, and reporting requirements. Also ensuring the following: Ensure legal compliance with COSHH Regulations Reduce risks associated with hazardous substances Improve visibility and control of chemical usage Provide auditable records. Please confirm how the proposed COSHH Management System will provide Caerphilly County Borough Council with a reliable, compliant, and future-proof foundation for directly supporting both operational delivery and strategic objectives. ### Planning Information Caerphilly County Borough Council (“the Council”) is undertaking pre market engagement to inform a future procurement for a a comprehensive Control of Substances Hazardous to Health (COSHH) Management System. The Council operates a large and diverse property portfolio including: Corporate buildings Schools and education sites Operational and service delivery locations The existing contract is due to expire, and the Council is seeking to better understand current market capability, delivery models, and innovations prior to commencing a formal procurement exercise. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/058521-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Dynamic | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Jun 2026 | | Submission deadline | Not specified | | Future notice date | 7 Jul 2026 | | Award date | Not specified | | Contract period | 31 Jul 2026 - 1 Aug 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £150,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CAERPHILLY COUNTY BOROUGH COUNCIL | | Locality | HENGOED | | Post town | Cardiff | | Postcode | CF82 7PG | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL53 Gwent Valleys | | Local authority | Caerphilly | | Electoral ward | Ystrad Mynach | | Westminster constituency | Caerphilly | | Delivery location | TLL1 West Wales and The Valleys | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 22 Jun 2026 at 12:29 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/058521-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/058521-2026 22nd June 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.caerphilly.gov.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ba22. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06ba22.json.