---
title: "Workforce management products that manage erostering, eJob planning and eRota & exception reporting"
ocid: "ocds-h6vhtk-06bab8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06bab8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06bab8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06bab8.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NORTH BRISTOL NHS TRUST"
published: "2026-06-23"
---

# Workforce management products that manage erostering, eJob planning and eRota & exception reporting

Buyer: NORTH BRISTOL NHS TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-06bab8

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## Summary

North Bristol NHS Trust is overseeing a procurement process for the continuation of workforce management products critical to hospital operations, including erostering, eJob planning, and eRota & exception reporting. Located in Bristol, UK, this public authority is extending its contract with current supplier Allocate Software Limited. The direct award process was chosen to ensure service continuity beyond the contract’s expiry on 31 August 2026. The contract period will run from 1 September 2026 to 31 August 2028, with a potential extension until 31 August 2029. The industry categories involved are medical software packages and data services, covering a wide geographic area across the United Kingdom.

This tender provides opportunities for businesses specialising in workforce management technology and software solutions. SMEs may find the procurement stage, specifically the planned future competitive procurement process, an entry point for introducing innovative solutions. Given the Trust's interest in exploring alternative suppliers and leveraging frameworks like the Workforce Alliance Workforce Technology Systems Framework, companies capable of delivering enhanced functionality and cost-effective solutions will be well positioned to compete in forthcoming opportunities. As the procurement focuses on critical healthcare management systems, businesses offering robust and compliant medical technology platforms could see growth potential by engaging with this procurement initiative.

## Notice

Workforce management products that manage erostering, eJob planning and eRota & exception reporting. We currently purchase the suite of these systems from RLDatix (HealthRoster Optima (including Loop, SMS (Tariff 1), Allocate DataHub, MedicOnDuty, eRota, eJobPlan Medics, eJobPlan AHP, ActivityManager, CloudStaff, LOOP Locate, LOOP engage). The current conrtact expires 31/8/2026. As we do not have time to complete an effective and comprehensive procurement excersise in advance of contract expiry, we are looking to extend with the inucmbent supplier to ensure that we maintain continuity of service, monitor staffing safely and effectively across all staff groups and ensure we are compliant with our contractual obligations to the medical staff (job plan, exception reporting etc) while we move forward at pace with the re-procurement.

### Procurement Information

We need to re-procure the suite of workforce management products that manage erostering, eJob planning and eRota& exception reporting. These systems are critical to the safe and effective operation of the hospital. There are also legal/contractual elements for some systems (jobplanning and eRota) that mean we must have something that delivers the functionality they do. We currently purchase the suite of these systems from RLDatix (HealthRoster Optima (including Loop, SMS (Tariff 1), Allocate DataHub, MedicOnDuty, eRota, eJobPlan Medics, eJobPlan AHP, ActivityManager, CloudStaff, LOOP Locate, LOOP engage). The current contract expires 31/8/2026. The Trust has determined that there is insufficient time to complete a comprehensive procurement exercise and implement a replacement solution before the expiry of the current contract on 31 August 2026. As we do not have time to complete an effective and comprehensive procurement excersise in advance of contract expiry, we are looking to extend with the inucmbent supplier to ensure that we maintain continuity of service, monitor staffing safely and effectively across all staff groups and ensure we are compliant with our contractual obligations to the medical staff (job plan, exception reporting etc) while we move forward at pace with the re-procurement. Future Procurement Arrangements North Bristol NHS Trust has commenced planning for a future procurement of workforce management systems. A procurement strategy is being developed and will include consideration of the Workforce Alliance Workforce Technology Systems Framework (RM6387) and other compliant routes to market under the Procurement Act 2023. The intention is to undertake a competitive procurement process and seek approval of the Most Advantageous Tender (MAT) in accordance with the Trust's governance requirements. Replacement of the existing systems requires a substantial procurement, implementation and change management programme. The extension period will enable the Trust to: * Undertake a full market-wide procurement exercise for workforce management systems; * Evaluate available procurement routes, including the Workforce Alliance Workforce Technology Systems Framework (RM6387); * Assess alternative suppliers and technologies; * Complete implementation and migration activities should an alternative supplier be appointed; and * Maintain continuity of critical workforce management services during the procurement and transition period. The Trust has also secured commercial benefits from the supplier, including reduced pricing, service credits and additional functionality, contributing to overall value for money during the extension period. The modification does not alter the overall nature of the contract and is considered necessary and proportionate to ensure continuity of critical workforce management services pending completion of a competitive procurement process.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/058794-2026 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 23 Jun 2026 |
| Contract period | 31 Aug 2026 - 31 Aug 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £5,356,795 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NORTH BRISTOL NHS TRUST |
| Additional buyers | UNIVERSITY HOSPITALS BRISTOL AND WESTON NHS FOUNDATION TRUST |
| Locality | BRISTOL |
| Post town | Bristol |
| Postcode | BS10 5NB |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK5 West of England |
| ITL 3 | TLK51 Bristol, City of |
| Local authority | Bristol, City of |
| Electoral ward | Central |
| Westminster constituency | Bristol Central |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ALLOCATE SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48180000 - Medical software package
- 72300000 - Data services

## Release History

- 23 Jun 2026 at 09:02 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/058794-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/058794-2026
  23rd June 2026 - Transparency notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.nbt.nhs.uk/
- https://www.rldatix.com/en-uki/
- https://www.uhbw.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06bab8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06bab8.json.