--- title: "Provision of BACs Processing System" ocid: "ocds-h6vhtk-06bd1a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06bd1a" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06bd1a.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06bd1a.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "CAERPHILLY COUNTY BOROUGH COUNCIL" published: "2026-06-25" --- # Provision of BACs Processing System Buyer: CAERPHILLY COUNTY BOROUGH COUNCIL Current stage: Planning OCID: ocds-h6vhtk-06bd1a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06bd1a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06bd1a.json) ## Summary The Caerphilly County Borough Council is currently in the planning stage of procuring a cloud-based BACS payment solution, titled "Provision of BACs Processing System". This procurement, relevant to the financial services and software industry categories, seeks to enhance the Council's capabilities in managing high-volume, mission-critical payment operations. Interested suppliers are invited to participate in market engagement activities by providing insights and feedback by 13th July 2026. The Council requests a BACS-approved solution that supports secure payment processing, integration with existing systems, and operational flexibility. The implementation completion deadline is 17th July 2027, and the project is based in the UK region UKL16. This tender presents robust opportunities for businesses with experience in financial transaction processing, financial analysis software, and software implementation services. SMEs are particularly encouraged to compete. Companies providing Software as a Service (SaaS) solutions that can enhance security and compliance while offering integration with diverse banking systems stand to benefit. The procurement values transparency, encouraging innovative approaches that go beyond existing methods to support secure, scalable, and flexible payment processing solutions. Given the contract duration and renewal possibilities, this tender offers long-term potential for growth and partnership with a public sector authority. ## Notice The Council is exploring the market for BACS-approved, cloud-based solutions and is seeking feedback on how suppliers can support The Council is seeking a BACS-approved, cloud-based (SaaS) BACS payment and Direct Debit processing solution to support its high-volume, mission-critical payment operations. The solution must enable secure access to BACS for both inbound and outbound transactions, including the receipt of payments via BACS Direct Credits, payroll processing, outbound supplier and beneficiary payments, and Direct Debit collections. The BACS system must be implemented and operational by 17 July 2027. The following describes the Council's current assumptions and initial view of its needs. Suppliers are encouraged to challenge these assumptions and propose alternative approaches where appropriate. We are interested in understanding how supplier solutions support: The solution should support: Core Capabilities All standard BACs payment types, including payroll, payments (Direct Credits), and Direct Debits Submission of AUDDIS files Sterling payments to and from UK bank accounts 24/7 browser-based access, allowing multiple authorised users to operate concurrently Reporting and audit access, including historical transaction and user activity data Processing of Payments for 10 independent business areas/External Systems Scalability and configurable Security and Risk Management Key security and control features to include: Multi-factor authentication, including options for smartcard-based (allowing digital signing of payment files), and/or smartcard-free access Granular user permissions and authorisation levels, supporting segregation of duties Confirmation of Payee and payer name verification, to reduce misdirected payments and fraud risk Validation of bank account numbers, sort codes and payment dates, including bank holiday awareness These controls must be designed to support compliance, reduce failed payments and minimise operational risk. Operational Flexibility and Automation As part of an ongoing review of how we work, we would like the potential to: Automate Direct Debit processing Manage Direct Debit mandates, schedules, and transaction types electronically Configure payment approval workflows aligned with organisational governance requirements This flexibility would support the continued use of manual processing where required, while providing the option to progress towards increased automation over time, informed by the outcomes of the review. Architecture and Deployment Delivered as a Software as a Service (SaaS) solution Accessible from standard web browsers, preferably Microsoft Edge Support multi-bank operation, enabling bank-agnostic payment processing and future flexibility Availability and Reliability High system availability to ensure consistent access for users Reliable end-to-end performance across submission, validation, and payment management Support and Implementation Configuration and implementation support User training (on-site or remote) Documentation, user guides and helpdesk support The high-level requirements set out above are not exhaustive. Please include any additional information you consider relevant or beneficial. ### Planning Information With the above requirements in mind, we invite you to respond to the questions below. 1. Experience & Capability Briefly describe your organisation’s experience in delivering BACS payment solutions, particularly for public sector or complex multi‑service environments. 2. Solution Overview Please provide a high-level overview of your solution, including: Key BACS functionality supported How payments and Direct Debits are managed 3. Security & Controls How does your solution ensure secure and compliant operations, including: User controls and audit Fraud prevention / validation Relevant certifications 4. Integration & Operating Model How does your solution: Integrate with other systems Support multiple business areas and banking relationships 5. Commercial & Market Insight Please provide: Typical pricing approach and cost drivers Any key risks or challenges Any alternative approaches the Council should consider Whether you would be interested in bidding Please can the above information be sent to thomaj11@caerphilly.gov.uk by COP on Monday 13 July 2026. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/059854-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 25 Jun 2026 | | Submission deadline | Not specified | | Future notice date | 31 Jul 2026 | | Award date | Not specified | | Contract period | 15 Jul 2027 - 15 Jul 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £250,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CAERPHILLY COUNTY BOROUGH COUNCIL | | Locality | HENGOED | | Post town | Cardiff | | Postcode | CF82 7PG | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL53 Gwent Valleys | | Local authority | Caerphilly | | Electoral ward | Ystrad Mynach | | Westminster constituency | Caerphilly | | Delivery location | TLL16 Gwent Valleys | ## CPV Codes ### Divisions - 48 - Software package and information systems - 66 - Financial and insurance services - 72 - IT services: consulting, software development, Internet and support ### Codes - 48440000 - Financial analysis and accounting software package - 66110000 - Banking services - 66133000 - Processing and clearing services - 66170000 - Financial consultancy, financial transaction processing and clearing-house services - 72263000 - Software implementation services - 72268000 - Software supply services ## Release History - 25 Jun 2026 at 12:30 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/059854-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/059854-2026 25th June 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.caerphilly.gov.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06bd1a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06bd1a.json.