---
title: "Health and Safety management System"
ocid: "ocds-h6vhtk-06bd35"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06bd35"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06bd35.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06bd35.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "WREXHAM COUNTY BOROUGH COUNCIL"
published: "2026-06-25"
---

# Health and Safety management System

Buyer: WREXHAM COUNTY BOROUGH COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-06bd35

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## Summary

Wrexham County Borough Council is in the planning stage of procuring a Health and Safety Management System, with the intention of enhancing the management and reporting of health and safety-related incidents within the organisation. This initiative falls under the public authority sub-central government category and is governed by Welsh devolved regulations. The procurement, identified by the title "Health and Safety Management System," is currently in the planning phase and targets the electronic data management industry. It is intended to serve the UKL23 region of the United Kingdom. Key milestone dates include the submission deadline for market engagement responses set for 23 July 2026, and the commencement of the contract period from 1 December 2026 to 30 November 2029. The estimated gross value of the procurement is £60,000.

This contract presents a promising opportunity for businesses specialising in health and safety software solutions, particularly those offering cloud-based or SaaS systems. Companies experienced in working with local authorities or public sector organisations and capable of providing robust integration with Microsoft 365 and other corporate systems may find this project aligned with their services. Those able to demonstrate competitive user licensing models, strong customer support arrangements, and efficient implementation timescales will be well-suited to compete in this upcoming tender. Engaging in the early market engagement process could provide valuable insights and potential advantages as the procurement process progresses.

## Notice

Prior Information Notice (PIN) - Health and Safety Management System Wrexham County Borough Council (WCBC) is seeking to engage with the market to better understand the solutions available for the provision of a Health and Safety Management System. The Council is considering the future procurement of a system to support its Health and Safety Officers and managers in the management, recording, investigation and reporting of Health and Safety-related incidents across the organisation. Suppliers are invited to express their interest and provide information on solutions capable of delivering the requirements outlined below. Core Requirements The proposed system should be able to: Provide a facility for employees to report accidents, near misses and incidents of violence and aggression. Maintain a central database of all reported incidents. Enable relevant managers to undertake desktop investigations of reported incidents. Allow users to monitor the status of investigations, including identification of investigations that are pending or completed. Provide advanced search functionality, allowing incidents and investigations to be filtered by criteria such as: Person involved Location Team Department Incident type Allow submitted incident records to be amended where necessary to correct errors or update information. Generate automatic reminder notifications to managers with outstanding investigations. Generate automatic notifications to Corporate Health and Safety where a RIDDOR-reportable incident has been identified during the investigation process. Enable the extraction of detailed management information and reports directly from the system into formats such as Microsoft Excel and Microsoft Word. Allow supporting documentation, photographs and other evidence to be uploaded and attached to incident and investigation records. Additional Information Requested As part of this market engagement exercise, WCBC would welcome information from suppliers on: Available system functionality and modules. Hosting arrangements (cloud-based/SaaS solutions preferred). Reporting and dashboard capabilities. Integration options with Microsoft 365 and other corporate systems. User licensing models and indicative costs. Implementation timescales. Customer support arrangements. Experience of working with local authorities or other public sector organisations. Market Engagement This Prior Information Notice is being issued as a market engagement exercise only and does not constitute a call for competition. Any future procurement opportunity will be advertised separately in accordance with the Council's procurement procedures and applicable procurement legislation. SUBMISSION AND TIMESCALES Please email an overview of your solution to our Category Manager, Clare Roberts (Clare.Roberts@wrexham.gov.uk) by midday on 23 July 2026. Please ensure you submit information that is relevant to the detailed outlined above. Please include the reference 'H&S Management System' in the subject heading of your e-mail response. Please Note: This notice is for market engagement purposes only. Any dates, values, costs or timescales stated have been included to enable publication and are not confirmed requirements. The Council is at an early stage of the procurement process and all details are subject to change.

### Planning Information

Prior Information Notice (PIN) – Health and Safety Management System
Wrexham County Borough Council (WCBC) is seeking to engage with the market to better understand the solutions available for the provision of a Health and Safety Management System.
The Council is considering the future procurement of a system to support its Health and Safety Officers and managers in the management, recording, investigation and reporting of Health and Safety-related incidents across the organisation.
Suppliers are invited to express their interest and provide information on solutions capable of delivering the requirements outlined below.
Core Requirements
The proposed system should be able to:
Provide a facility for employees to report accidents, near misses and incidents of violence and aggression.
Maintain a central database of all reported incidents.
Enable relevant managers to undertake desktop investigations of reported incidents.
Allow users to monitor the status of investigations, including identification of investigations that are pending or completed.
Provide advanced search functionality, allowing incidents and investigations to be filtered by criteria such as:
Person involved
Location
Team
Department
Incident type
Allow submitted incident records to be amended where necessary to correct errors or update information.
Generate automatic reminder notifications to managers with outstanding investigations.
Generate automatic notifications to Corporate Health and Safety where a RIDDOR-reportable incident has been identified during the investigation process.
Enable the extraction of detailed management information and reports directly from the system into formats such as Microsoft Excel and Microsoft Word.
Allow supporting documentation, photographs and other evidence to be uploaded and attached to incident and investigation records.
Additional Information Requested
As part of this market engagement exercise, WCBC would welcome information from suppliers on:
Available system functionality and modules.
Hosting arrangements (cloud-based/SaaS solutions preferred).
Reporting and dashboard capabilities.
Integration options with Microsoft 365 and other corporate systems.
User licensing models and indicative costs.
Implementation timescales.
Customer support arrangements.
Experience of working with local authorities or other public sector organisations.
Market Engagement
This Prior Information Notice is being issued as a market engagement exercise only and does not constitute a call for competition. Any future procurement opportunity will be advertised separately in accordance with the Council's procurement procedures and applicable procurement legislation.
SUBMISSION AND TIMESCALES 
Please email an overview of your solution to our Category Manager, Clare Roberts (Clare.Roberts@wrexham.gov.uk) by midday on 23 July 2026. Please ensure you submit information that is relevant to the detailed outlined above. Please include the reference 'H&S Management System’ in the subject heading of your e-mail response.
Please Note: This notice is for market engagement purposes only. Any dates, values, costs or timescales stated have been included to enable publication and are not confirmed requirements. The Council is at an early stage of the procurement process and all details are subject to change.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/059901-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | 30 Sep 2026 |
| Award date | Not specified |
| Contract period | 1 Dec 2026 - 30 Nov 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £50,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WREXHAM COUNTY BOROUGH COUNCIL |
| Locality | WREXHAM |
| Post town | Llandudno |
| Postcode | LL11 1AR |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL3 North Wales |
| ITL 3 | TLL34 Flintshire and Wrexham |
| Local authority | Wrexham |
| Electoral ward | Grosvenor |
| Westminster constituency | Wrexham |
| Delivery location | TLL23 Flintshire and Wrexham |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48613000 - Electronic data management (EDM)

## Release History

- 25 Jun 2026 at 13:33 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/059901-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/059901-2026
  25th June 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.wrexham.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06bd35. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06bd35.json.