---
title: "Computer Aided Facilities Management (CAFM) System / IWFMS"
ocid: "ocds-h6vhtk-06bdd5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06bdd5"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06bdd5.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06bdd5.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "BLACKPOOL BOROUGH COUNCIL"
published: "2026-06-26"
---

# Computer Aided Facilities Management (CAFM) System / IWFMS

Buyer: BLACKPOOL BOROUGH COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-06bdd5

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## Summary

Blackpool Borough Council is initiating a pre-market engagement for the procurement of a Computer Aided Facilities Management (CAFM) system, focusing on strategically managing and maintaining its diverse estate across the Fylde Coast. This procurement process is currently in the planning stage, with the aim to gather insights to refine its commercial and functional needs. The council is exploring modern solutions to manage its 2,000 sites better, ranging from corporate offices to coastal assets. The process intends to ensure the proposed system can enhance service delivery while offering robust governance and transparency. Stakeholders can submit their responses by 24th July 2026, and a tender opportunity may follow through a compliant procurement route if the process progresses.

This pre-market engagement presents significant growth opportunities for businesses specialising in facilities management software, particularly those with experience in public sector alignments. Companies offering innovative CAFM/IWFMS solutions will find this opportunity promising, especially if they can demonstrate capabilities related to asset management, compliance, and integration with Blackpool Council’s existing systems. Prospective suppliers, especially SMEs and those offering highly configurable or hosted solutions, are encouraged to participate, as the council seeks scalable and cost-effective offerings. Engaging in this process allows businesses to position themselves as key players in enhancing public sector operational efficiency through technology.

## Notice

This notice is for pre-market engagement to assess the market as part of procurement planning. Blackpool Council is seeking to engage with interested suppliers of Computer Aided Facilities Management (CAFM) Systems / IWFMS. There is no commitment at this stage to proceed with any procurement procedure. All information provided is purely for information and should the authority proceed to a competitive process, the market will be notified via the relevant transparency notices under PA23. Any dates, timescales or contract values are indicative only and subject to revision.

### Planning Information

1. Introduction and Purpose 
This Pre-Market Engagement (PME) document has been prepared by Blackpool Council to support early engagement with suppliers as part of its early planning for a potential procurement of a Computer Aided Facilities Management (CAFM) system / IWFMS
The purpose of this PME is to: 
• Test and refine Blackpool Council's functional and commercial requirements 
• Understand current market capability, and innovation relevant to local authorities 
Participation in this PME is entirely voluntary. Engagement will not form part of any future evaluation process and will not provide any supplier with a competitive advantage. 
2. Authority Context 
Blackpool Council is a unitary local authority with responsibility for a highly diverse and publicly facing estate across the Fylde Coast, supporting a wide range of statutory services, frontline operations, and regeneration activity. 
The Council's estate comprises approximately 2000 sites and includes, but is not limited to: 
• Corporate offices and administrative buildings 
• Leisure centres, cultural venues, and tourism-related assets 
• Libraries, community hubs, and neighbourhood facilities 
• Coastal, seafront, and public realm assets 
• Depots and operational service facilities 
• Temporary accommodation and housing-related properties 
Blackpool Council operates as a Corporate landlord, manages over 900 lease agreements and plays a key role in supporting residents, visitors, and the local economy. 
Blackpool Council operates within a regulated public-sector environment and must demonstrate strong governance, transparency, data security, and value for money in all procurement activity. 
The Council is therefore assessing a CAFM/IWFMS solution that can support both strategic asset management, estate planning and effective day-to-day service delivery. 
3. Anticipated Scope of Requirement 
The anticipated requirement is for the provision, implementation, support, and ongoing maintenance of a system suitable for Blackpool Council's estate and operating model. 
Indicative functional areas include: 
• Asset, property, and building register with integrated documents management. 
• Reactive repairs and service request management 
• Planned, cyclical, and statutory maintenance 
• Compliance management (including health & safety, fire safety, gas, electrical testing, asbestos, and water hygiene) 
• Contractor and supply chain management 
• Helpdesk and service request portals for Council staff and potentially third parties 
• Management of land and building occupations and ownership with links to corporate GIS system
• Stock, materials, and stores management 
• Financial controls, cost tracking, and reporting (including integration with corporate finance systems, where possible) 
• Project management for capital, planned works, and minor works programmes 
• Case Management, Reporting, dashboards, and performance monitoring 
• System configuration, data migration, and user training 
4. Objectives of the Pre-Market Engagement 
Through this PME, Blackpool Council is seeking market insight to: 
• Assess which CAFM system functions are available as standard, configurable, and/or optional 
• Assess integration options with common local authority systems (for example finance, GIS, and document management systems) 
• Assess the product deployment platforms i.e. hosted / non hosted 
• Understand typical data migration approaches and associated risks
• Understand commercial models, pricing structures, and total cost of ownership 
• Identify opportunities to improve statutory compliance, operational efficiency, and service outcomes for residents and visitors 
• Ensure the future procurement approach is proportionate and accessible, including to SMEs and specialist suppliers 
5. Next Steps and Indicative Timescales 
Indicative next steps include: 
• Completion of PME engagement activities 
• Internal review and approval of the final procurement approach 
• Publication of a future tender opportunity through a compliant procurement route (if progressed) 
All dates and timescales are indicative and may be subject to change. 
6. Contact and Participation Information 
While we are happy to review standard marketing materials, by carrying out this PME we are looking to gain a more in-depth understanding of products that are available that would meet our current requirements and potentially offer additional functionality that may help us develop and streamline the way we do business. 
Therefore, interested parties are invited to provide a detailed brief to e-tendering portal Proactis ref: DN820386, of no more than 1000 words, in your response please include the following:
• Provide information as to how your product(s) can deliver the functional areas outlined in section 3 above.
• Provide information about what other functions your product has that you feel may help us improve the way we deliver our services
• Explain your licensing model and provide indicative costs
• Indicate whether, if required, your product(s) could be expanded to encompass multiple authority areas, should your product be the system of choice post LGR (Local Government Reorganisation).
• Indicate if you would be open to us contacting you again for clarification of any points in your submission. 
Responses should be received by 4pm on Friday 24th July 2026.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/060182-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | 24 Jul 2026 |
| Award date | Not specified |
| Contract period | 31 Mar 2027 - 31 Mar 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BLACKPOOL BOROUGH COUNCIL |
| Locality | BLACKPOOL |
| Post town | Blackpool |
| Postcode | FY1 1NB |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD4 Lancashire |
| ITL 3 | TLD42 Blackpool |
| Local authority | Blackpool |
| Electoral ward | Talbot |
| Westminster constituency | Blackpool South |
| Delivery location | TLD42 Blackpool |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48420000 - Facilities management software package and software package suite

## Release History

- 26 Jun 2026 at 09:48 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/060182-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/060182-2026
  26th June 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.blackpool.gov.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06bdd5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06bdd5.json.