--- title: "Nottingham Community Housing Association - NCHA202541 Franking Machine Procurement" ocid: "ocds-h6vhtk-06be9f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06be9f" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06be9f.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06be9f.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "NOTTINGHAM COMMUNITY HOUSING ASSOCIATION LIMITED" published: "2026-06-26" --- # Nottingham Community Housing Association - NCHA202541 Franking Machine Procurement Buyer: NOTTINGHAM COMMUNITY HOUSING ASSOCIATION LIMITED Current stage: Tender OCID: ocds-h6vhtk-06be9f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06be9f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06be9f.json) ## Summary The Nottingham Community Housing Association Limited is currently in the tender phase for the procurement of a new franking machine to replace their existing system at their main office in Clifton, Nottingham. This procurement, titled "Nottingham Community Housing Association - NCHA202541 Franking Machine Procurement," falls under the industry categories of postal and telecommunications services as well as office machinery and equipment. The procedure is conducted through an open procurement method with a value of £120,000 to £150,000. The deadline for submission is 27th July 2026 with the enquiry period closing on 20th July 2026. The contract period is expected to commence on 1st October 2026, with an option to extend up to four additional one-year terms. This tender presents an opportunity for businesses specialising in office machinery and equipment, particularly those with expertise in franking machines, to expand their market presence. The procurement's below-threshold open competition and focus on quality (60%) and price (40%) offer a competitive chance for small and medium enterprises (SMEs) to secure this contract. The successful bidder will be supporting a public undertaking, providing an essential service for the Nottingham Community Housing Association's legal document handling and delivery requirements, aligning with their need for reliability and legal compliance in postal operations. ## Notice This project is to procure a replacement franking machine for the NCHA main head office in Clifton, Nottingham. The current contract is due to expire this year and the existing machine no longer meets business needs; despite a broader move toward digital communication, a machine remains essential for legal documents and recorded delivery, with relatively low usage of around 750 items per month. ### Lot Information Lot 1 Renewal: Option to extend by four further periods of 1 year (1+1+1+1) up to a maximum term of 5 years ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/060527-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Below threshold - open competition | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 26 Jun 2026 | | Submission deadline | 27 Jul 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Sep 2026 - 1 Oct 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £120,000 | | Lots value | £120,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NOTTINGHAM COMMUNITY HOUSING ASSOCIATION LIMITED | | Locality | NOTTINGHAM | | Post town | Nottingham | | Postcode | NG11 8PY | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF14 Nottingham | | Local authority | Nottingham | | Electoral ward | Clifton East | | Westminster constituency | Nottingham South | | Delivery location | Not specified | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 64 - Postal and telecommunications services ### Codes - 30100000 - Office machinery, equipment and supplies except computers, printers and furniture - 64000000 - Postal and telecommunications services ## Release History - 26 Jun 2026 at 15:51 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/060527-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/060527-2026 26th June 2026 - Tender notice on Find a Tender - https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=646224 Schedule 1 - NCHA Guidance Notes - https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=646225 Schedule 2 - Specific Bid Information Pack - https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=646226 Schedule 3 - Pricing Schedule and Instructions - https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=646227 Schedule 4 - Your Bid Submission Checklist - https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=646228 Schedule 5 - Tender Response Pack - https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=646229 Schedule 6 - Specification Clifton Place Franking Machine - https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=646230 Schedule 7 - Performance and Contract Management - https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=646231 Appendix A - Quality Questions - https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=646232 Appendix B - Financial Standing Questionnaire - https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=646233 Appendix C - SLA - https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=646234 General Appendices ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.mytenders.co.uk/Access/Login.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06be9f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06be9f.json.