--- title: "RBWM Events Management Procurement" ocid: "ocds-h6vhtk-06beec" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06beec" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06beec.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06beec.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "ROYAL BOROUGH OF WINDSOR & MAIDENHEAD" published: "2026-06-29" --- # RBWM Events Management Procurement Buyer: ROYAL BOROUGH OF WINDSOR & MAIDENHEAD Current stage: Planning OCID: ocds-h6vhtk-06beec [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06beec) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06beec.json) ## Summary The Royal Borough of Windsor & Maidenhead is currently in the planning stage for a significant procurement entitled "RBWM Events Management Procurement." This opportunity involves the procurement of services related to event management over a period of eight years, located in the UK, specifically focusing on high-profile events in Windsor. The tender aims to select qualified event management suppliers for royal visits, state visits, and other nationally significant events. Interested suppliers should submit their responses to a market engagement survey by 29th July 2026, with the delivery period intended to start on 1st April 2027. The procurement process includes close collaboration with multiple stakeholders and agencies, demanding a keen eye on operational and security management in complex environments. This tender represents a substantial opportunity for businesses involved in large-scale event management services, especially those with a proven track record in handling events with high-profile and complex security requirements. Companies experienced in operational planning, crowd safety, and stakeholder engagement are encouraged to participate. This opportunity is ideal for organisations capable of deploying extensive resources, including managing large-scale staff operations and coordination with multiple security and media partners. Engaging with this procurement can significantly boost a supplier's profile, given the national and international attention these events will receive. The contract's flexible nature requires readiness for unplanned events, ensuring ongoing opportunities for businesses adept at maintaining strategic and operational readiness in dynamic environments. ## Notice The Royal Borough of Windsor and Maidenhead (RBWM) is seeking to engage with experienced event management suppliers in advance of a future procurement for the delivery of a diverse programme of high-profile ceremonial, civic and nationally significant events over an anticipated eight-year period. The appointed supplier will be required to provide and maintain a strategic event management, operational planning and delivery support for a range of events and provide including, but not limited to: * Royal Visits * State Visits * Royal Weddings * Royal Funerals * National and Civic Ceremonies * Large-scale public celebrations and commemorations These events are likely to attract significant national and international attention, substantial media interest, and large public audiences, regularly involving complex security, operational and stakeholder requirements. Supplier Requirements RBWM is seeking suppliers that can demonstrate a proven and successful track record in the planning (maintenance of plans), and delivery of major public events within Windsor town centre or similarly complex and sensitive environments. Suppliers should be able to evidence experience in: * Delivering events in busy operational town centres while maintaining business-as-usual activities and minimising disruption to residents, businesses and visitors. * Working in partnership with multiple agencies and stakeholders, including but not limited to: o Security services o Police forces o Emergency services o The Royal Household o The Crown Estate o Central government departments o Transport operators o National and international media organisations * Managing complex stakeholder engagement and governance arrangements. * Planning and delivering large-scale infrastructure installations, including temporary event structures, security installations, media compounds, public viewing areas and crowd management systems. * Developing and implementing comprehensive event management plans, operational orders, communication strategies, contingency plans and emergency response procedures. * Managing extensive media operations, accreditation processes and communications activity associated with internationally significant events. Capacity and Capability The successful supplier must demonstrate the organisational capacity, resources and resilience to manage events of exceptional scale and complexity, including events that may attract in excess of 100,000 attendees. Suppliers should be capable of: * Coordinating multi-agency operational planning and delivery. * Managing significant crowd safety and public protection arrangements. * Recruiting, deploying and managing a stewarding workforce of over 800 personnel, including associated welfare, briefing, training and supervisory requirements. * Providing experienced event management personnel across all phases of event delivery, from feasibility and planning through to live operations and post-event review. * Maintaining robust business continuity arrangements and the ability to respond to events that may arise at short notice. Market Engagement This notice is intended to inform the market of RBWM's future requirements and to identify suppliers with the specialist expertise, experience and capacity necessary to deliver events of national significance within the unique operating environment of Windsor. The Authority is particularly interested in engaging with organisations that can demonstrate excellence in event delivery, stakeholder management, crowd safety, security integration, operational resilience and the successful management of high-profile events operating under intense public, media and stakeholder scrutiny. The resulting contract cannot guarantee a level of regular events as some of the events outlined above are unplanned or "no notice" events. So, it will be expected the successful provider may for the most part be monitoring and maintaining plans for events listed above until they are activated. The Authority is inviting interested suppliers to respond to its market engagement survey and provide expressions of interest - the deadline is 1pm on 29/07/2026. The link can be found here: https://forms.office.com/e/CiwrxPa7Ci. ### Planning Information Suppliers are invited to respond to the Authority's market engagement survey by 29/07 (1pm): https://forms.office.com/e/CiwrxPa7Ci. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/060680-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Jun 2026 | | Submission deadline | Not specified | | Future notice date | 29 Jul 2026 | | Award date | Not specified | | Contract period | 31 Mar 2027 - 30 Mar 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ROYAL BOROUGH OF WINDSOR & MAIDENHEAD | | Locality | MAIDENHEAD | | Post town | Slough | | Postcode | SL6 1RF | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ15 Berkshire East | | Local authority | Windsor and Maidenhead | | Electoral ward | St Mary's | | Westminster constituency | Maidenhead | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79952000 - Event services ## Release History - 29 Jun 2026 at 10:43 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/060680-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/060680-2026 29th June 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://forms.office.com/e/CiwrxPa7Ci - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06beec. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06beec.json.