{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-06c1c4-2026-07-01T17:08:33+01:00", "date": "2026-07-01T17:08:33+01:00", "ocid": "ocds-h6vhtk-06c1c4", "initiationType": "tender", "parties": [ { "id": "GB-COH-RS007726", "name": "POPLAR HOUSING AND REGENERATION COMMUNITY ASSOCIATION LIMITED", "identifier": { "scheme": "GB-COH", "id": "RS007726" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PRPW-7482-CJBN" } ], "address": { "streetAddress": "155 East India Dock Road", "locality": "London", "postalCode": "E14 6DA", "country": "GB", "countryName": "United Kingdom", "region": "UKI42" }, "contactPoint": { "email": "procurementbusiness@poplarharca.co.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } } ], "buyer": { "id": "GB-COH-RS007726", "name": "POPLAR HOUSING AND REGENERATION COMMUNITY ASSOCIATION LIMITED" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "Scope of Engagement Poplar HARCA is undertaking a Pre-Market Engagement (PME) exercise to explore the market for a cloud-based finance system replacement. The purpose of the engagement is to understand supplier capability, solution options, delivery models, and other possibilities in advance of any formal procurement process. Suppliers will be expected to demonstrate and discuss: * Core finance functionality * Reporting and management information * Workflow and automation capabilities * Integration with housing management systems * Data migration, archive, and historic data access * AI-enabled functionality * Implementation approach and delivery model * Support arrangements and indicative costs * Relevant sector experience Engagement Activities, Locations and Dates The PME will be conducted through structured supplier system demonstrations. * Demonstrations will take place between 3 August 2026 and 17 August 2026. * Each session will last half a day, scheduled as either: o Morning session: 09:00 - 12:00, or o Afternoon session: 13:00 - 16:00 The preferred location is: Poplar HARCA Head Office 155 East India Dock Road London E14 6DA. * Virtual (Microsoft Teams) sessions will be accommodated where suppliers are unable to attend in person. * Demonstration slots are limited and will be allocated on a first-come, first-served basis. * Confirmed session dates will be issued during the week commencing 27 July 2026. Expressions of Interest (EOI). Interested Parties wishing to participate in the PME should register their interest no later than 21st July 2026 by sending an email to: Procurementbusiness@poplarharca.co.uk Suppliers wishing to participate in the PME must: * Submit their registration by 21 July 2026 * Provide the names and roles of attendees for the demonstration session Participation is subject to availability and completion of the registration process. Clarification and Information Sharing A formal clarification process is not specified for this PME. However: * Information provided by participants may be used to inform Poplar HARCA's future specification, procurement strategy, and business case development. * Suppliers should clearly identify any commercially sensitive information at the point of submission", "dueDate": "2026-08-24T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "061962-2026", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/061962-2026", "datePublished": "2026-07-01T17:08:33+01:00", "format": "text/html" } ] }, "tender": { "id": "ocds-h6vhtk-06c1c4", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Finance System Replacement", "description": "Poplar HARCA is seeking to procure a modern cloud-based (SaaS) finance system to replace its existing Accounts platform, aligning with its Cloud First strategy and wider digital transformation objectives. Scope of Goods and Services The procurement will include: * Provision of a fully integrated finance system with core financial management, reporting, workflow, and automation capabilities. * System integration with existing housing management software (MRI Enterprise Housing). * Data services, including migration, archiving, and access to historic financial data (up to 6 years retention). * Functionality to support data governance, quality, and consistency improvements. * Inclusion of AI-enabled and emerging technology capabilities to enhance efficiency and insight. * Implementation, support, and ongoing service model delivery. Scale and Value Context * Organisation manages 10,000+ homes and employs 300-350 staff, indicating an enterprise-level system requirement. * Operates within a PS2.5bn regeneration programme, requiring a robust and scalable financial platform. * Procurement will assess indicative costs, investment levels, and resource requirements. Delivery Model * Solution must be delivered via a cloud-hosted SaaS model, supporting the transition from legacy on-premise systems. * Suppliers will be expected to provide: o A clear implementation approach and timeline o Defined integration architecture o Support and maintenance arrangements o Demonstrations and evidence of sector experience", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48440000", "description": "Financial analysis and accounting software package" } ], "deliveryAddresses": [ { "region": "UKC", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKD", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKE", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKF", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKG", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKI", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKJ", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKK", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKL", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKM", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKN", "country": "GB", "countryName": "United Kingdom" }, { "region": "GG", "country": "GG", "countryName": "Guernsey" }, { "region": "IM", "country": "IM", "countryName": "Isle of Man" }, { "region": "JE", "country": "JE", "countryName": "Jersey" } ], "relatedLot": "1" } ], "mainProcurementCategory": "goods", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2027-08-01T00:00:00+01:00", "endDate": "2032-07-31T23:59:59+01:00", "maxExtentDate": "2034-06-30T23:59:59+01:00" }, "hasRenewal": true, "status": "planning" } ], "status": "planning" }, "language": "en" }