---
title: "Equipment, Wheelchairs and Adaptation Systems"
ocid: "ocds-h6vhtk-06c34a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c34a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06c34a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06c34a.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "WAKEFIELD COUNCIL"
published: "2026-07-03"
---

# Equipment, Wheelchairs and Adaptation Systems

Buyer: WAKEFIELD COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-06c34a

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06c34a.json)

## Summary

Wakefield Council is initiating a public procurement process for the development of a modern, cloud-based Referral and Service Management Solution to support its integrated Equipment Service. This involves procuring a platform that manages the complete lifecycle of equipment for community use in Wakefield, focusing on areas such as referral, assessment, maintenance, and asset disposal. The procurement, which is currently in the planning stage, is aligned with the Council's strategy to enhance service delivery efficiency. Key engagement activities will take place during the pre-market phase, ending on 15th July 2026. This is a precursor to further engagement, informing the final procurement strategy. The contract is scheduled to commence on 1st January 2027, with an anticipated end date of 31st December 2030, extendable to 31st December 2033.

This procurement represents a significant opportunity for businesses specialising in medical or business software packages, document management, IT software maintenance, and supply services. Companies that can offer highly configurable, scalable, and secure solutions are well-suited for this tender. There is a potential contract value of £500,000, which can provide considerable growth opportunities for suppliers capable of fulfilling the specified requirements. The emphasis on integration with existing systems and reducing administrative effort suggests opportunities both for established providers and innovative businesses that can offer state-of-the-art technology and efficient implementation strategies.

## Notice

Wakefield Council is seeking to procure a modern, cloud-based Referral and Service Management Solution to support the delivery of its integrated Equipment Service. The solution will provide a single, end-to-end platform to manage the complete equipment lifecycle, from referral and assessment through to ordering, delivery, maintenance, collection, decontamination, recycling and asset disposal. The system will support operational teams responsible for the provision of community equipment to adults and children across the Wakefield district, enabling efficient, safe and auditable service delivery. Key functional requirements include service user and referral management, equipment asset and inventory management, order processing, logistics and route optimisation, delivery and collection scheduling, maintenance and servicing management, mobile working, barcode and/or RFID scanning, reporting and analytics, workflow configuration, and comprehensive audit capabilities. The solution must also support integration with existing and future systems through standard interfaces and provide secure, role-based access for Council staff, NHS partners and other authorised users. The Council is seeking a highly configurable, scalable solution that reduces administrative effort, improves operational efficiency, enhances visibility of equipment assets throughout their lifecycle, and supports high-quality, person-centred service delivery. The solution should enable real-time operational management, robust performance reporting, and compliance with relevant information governance, security and statutory requirements. This pre-market engagement is intended to inform the Council's procurement strategy and final specification by seeking supplier feedback on market capability, implementation approaches, innovation and commercial models.

### Planning Information

The purpose of this pre-market engagement is to inform the development of the Council's procurement strategy, specification and tender documentation. No supplier selection or evaluation will take place as part of this exercise. Suppliers interested in participating are invited to submit an Expression of Interest via the procurement portal. Following the Expression of Interest stage, the Council intends to invite those suppliers that have expressed a genuine interest in the opportunity to participate in further engagement activities. This approach is intended to ensure that the engagement process remains proportionate and manageable, enabling the Council to undertake meaningful discussions with suppliers that are actively interested in the opportunity, rather than engaging with the wider market irrespective of interest. Further engagement may include one or more of the following: • Review and comment on the draft specification and proposed requirements. • Completion of a structured questionnaire. • Supplier presentations or demonstrations. • Individual or group engagement sessions to discuss solution capability, implementation approaches, commercial models and market innovation. • Requests for clarification or additional information where appropriate. The Council reserves the right to determine the format, scope and timing of any subsequent engagement activities. Participation in this pre-market engagement does not form part of any procurement process, does not confer any advantage in any future procurement, and does not commit the Council to commence or proceed with a procurement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/062728-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | VCSE |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Jul 2026 |
| Submission deadline | Not specified |
| Future notice date | 1 Oct 2026 |
| Award date | Not specified |
| Contract period | 1 Jan 2027 - 31 Dec 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WAKEFIELD COUNCIL |
| Locality | WAKEFIELD |
| Post town | Wakefield |
| Postcode | WF1 2EB |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE45 Wakefield |
| Local authority | Wakefield |
| Electoral ward | Wakefield North |
| Westminster constituency | Wakefield and Rothwell |
| Delivery location | TLE45 Wakefield |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48180000 - Medical software package
- 48311000 - Document management software package
- 48400000 - Business transaction and personal business software package
- 72263000 - Software implementation services
- 72267100 - Maintenance of information technology software
- 72268000 - Software supply services

## Release History

- 3 Jul 2026 at 11:01 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/062728-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/062728-2026
  3rd July 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.wakefield.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c34a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06c34a.json.