---
title: "Housing and Asset Management System Replacement - Market Engagement Notice"
ocid: "ocds-h6vhtk-06c350"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c350"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06c350.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06c350.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "ROOFTOP HOUSING GROUP LIMITED"
published: "2026-07-03"
---

# Housing and Asset Management System Replacement - Market Engagement Notice

Buyer: ROOFTOP HOUSING GROUP LIMITED  
Current stage: Planning  
OCID: ocds-h6vhtk-06c350

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06c350.json)

## Summary

Rooftop Housing Group Limited is initiating a public procurement process seeking a new Housing and Asset Management system to enhance its operations across South Worcestershire and North Gloucestershire. The current process is at the planning stage with a focus on market engagement to gather insights for a comprehensive solution that integrates both housing and asset management functionalities. Interested parties must register their expressions of interest by 31st July 2026. The demonstrations are slated to occur the week of 21st September 2026 at Rooftop's Evesham headquarters. The procurement aims to align with legal standards, and the contract period is expected to begin in April 2028 and extend through March 2033, with a potential for renewal.

This procurement process presents significant opportunities for businesses in the software, information systems, and computer-related services industries, offering a chance to contribute to a substantial social housing project. Companies with expertise in software package development, data migration solutions, and system integration are highly encouraged to engage, as Rooftop seeks innovative solutions that exceed standard functionalities. Participating in this preliminary market engagement (PME) could provide valuable insights into potential business opportunities, despite not influencing the chances of winning future contracts. Businesses interested should prepare to showcase their offerings through structured demonstrations, aligning with Rooftop's objective to assess market capacity and potential solutions.

## Notice

Rooftop Housing Group (Rooftop) is a leading social housing association managing approximately 7,000 homes across South Worcestershire and North Gloucestershire, providing affordable housing and specialist support services to a diverse range of residents, including key workers, veterans, and the Gypsy and Traveller community. Scope of Engagement Rooftop is seeking to procure a new Housing and Asset Management system (a single system offering both areas of functionality), with the new contract commencing in early 2028. Prior to commencing any procurement process, Rooftop is undertaking this market engagement exercise to explore and better understand the market. It does not constitute a call for competition, commence a procurement process, or create any commitment by Rooftop to undertake a procurement exercise. The purpose of this exercise is to establish: * Market capacity and appetite * Solution options, particularly seeing what the "Art of the possible" is over and above standard functionality. * Specification content * Delivery model options * Integration options * An understanding of the data migration options and processes * Indications on cost * Dependencies * Procurement options * Implementation timescales * Resource requirements of Rooftop staff * Social value opportunities * Risks * Opportunities * Barriers The exercise will be conducted through structured supplier system demonstrations. Demonstrations are due to take place the week commencing the 21st September 2026. Please note that this may change. A full day will be allocated for the demonstrations. To make effective use of our resources, we will plan to run the housing management demonstration in the morning (09:00 - 12:00) and the asset management demonstration in the afternoon (13:00 - 16:00). PME spaces are limited, and Rooftop reserves the right to limit participation where demand exceeds capacity. Interested parties are advised to express interest at the earliest opportunity. Further details of the demonstration requirements and agenda will be provided to selected participants following registration. The preferred location for demonstrations is: Rooftop Housing Group, Evesham, Worcestershire, WR11 4YD Participation in this engagement will not influence the evaluation of any future procurement opportunity. No supplier will gain any preferential treatment as a result of participating in this exercise. Rooftop reserves the right to amend its requirements, procurement strategy, scope or timetable following completion of the engagement activities. Rooftop may publish information arising from this engagement where it is considered necessary to ensure transparency and equal treatment in any future procurement process. For the purpose of transparency: Rooftop Housing Association Limited is part of the Rooftop Housing Group. The Group is the parent organisation, and Rooftop Housing Association Limited operates under it as one of its organisations.

### Planning Information

Expressions of Interest (EOI).
Interested parties wishing to participate in the PME should register their interest no later than 5pm on Friday 31 July 2026 by sending an email to: procurement@rooftopgroup.org.
Please include the below details in your email:
• Organisation name
• Registered address
• Provide the names and roles of attendees for the demonstration session
Participation is subject to availability and completion of the registration process.
Clarification and Information Sharing
A formal clarification process is not specified for this PME.
However:
• Information provided by participants may be used to inform Rooftop's future specification, procurement strategy, and business case development.
• Suppliers should clearly identify any commercially sensitive information at the point of submission.
Any questions regarding this exercise, please email procurement@rooftopgroup.org.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/062736-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Jul 2026 |
| Submission deadline | Not specified |
| Future notice date | 31 Jul 2026 |
| Award date | Not specified |
| Contract period | 31 Mar 2028 - 31 Mar 2033 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROOFTOP HOUSING GROUP LIMITED |
| Additional buyers | ROOFTOP HOUSING ASSOCIATION LIMITED |
| Locality | EVESHAM |
| Post town | Worcester |
| Postcode | WR11 4YD |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG12 Worcestershire CC |
| Local authority | Wychavon |
| Electoral ward | Evesham North |
| Westminster constituency | Droitwich and Evesham |
| Delivery location | TLG West Midlands (England) |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72260000 - Software-related services
- 72500000 - Computer-related services

## Release History

- 3 Jul 2026 at 11:08 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/062736-2026
- 3 Jul 2026 at 11:07 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/062734-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/062736-2026
  3rd July 2026 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/062734-2026
  3rd July 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c350. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06c350.json.