--- title: "Mechanical Services Maintenance Contract 2026 - 2031" ocid: "ocds-h6vhtk-06c3a7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c3a7" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06c3a7.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06c3a7.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "WEST SUFFOLK COUNCIL" published: "2026-07-03" --- # Mechanical Services Maintenance Contract 2026 - 2031 Buyer: WEST SUFFOLK COUNCIL Current stage: Tender OCID: ocds-h6vhtk-06c3a7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c3a7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06c3a7.json) ## Summary West Suffolk Council is conducting an open tender for the "Mechanical Services Maintenance Contract 2026 - 2031," which involves planned servicing, corrective maintenance, and refurbishment works across various corporate buildings within the council's jurisdiction. The primary industry category for this contract is repair and maintenance services, specifically focusing on plumbing and heating materials and equipment. Located in Bury St Edmunds, West Suffolk, this procurement process is currently at the tender stage, with interested parties encouraged to submit their proposals by 31st July 2026. The contract period will span from 1st October 2026 to 30th September 2031, providing substantial opportunities for businesses over this five-year framework. This tender offers significant growth potential for businesses specialising in mechanical services, particularly those with expertise in plumbing, heating installations, and HVAC systems. With a gross value of £3,240,000, the contract is designed to include a comprehensive range of maintenance services, thereby catering to various specialisations. Companies that can provide diverse maintenance solutions and collaborate with other trades to offer integrated services will be well-positioned to benefit. The procurement method is an open competition below the threshold, ensuring broad business participation and fostering competitive pricing, with the tender being evaluated on 55% price and 45% quality criteria. ## Notice Planned servicing, corrective maintenance and refurbishment works of corporate buildings (Mechanical services) within West Suffolk Council. Properties include offices, depots, public halls, museums and visitor centres, sports centres and changing rooms, community centres, public conveniences, public car parks and bus stations, commercial and industrial premises, housing including temporary accommodation and houses in multiple occupation. General description of works split into each trade below: Plumbing works can include: Removing and replacing sanitary ware Works to taps, wastes and traps Repairs or replacement to hot and cold water installations Alterations to pipework, hot/cold/radiator circuits. Repairs or replacement to above ground drainage systems Unblocking toilets and other waste pipework. New plumbing installations Repairs or replacement to rainwater goods New or replacement of existing underground water supply pipes. Repairs or replacement to lead flashings and gutters Providing plumbing services is association with other contractors or trades Minor building works associated with plumbing works including non-licensed and notifiable non-licensed (NNLW) asbestos works Heating Engineer works can include: Repairs or replacement of commercial and domestic oil, mains and LPG gas fired boilers and space heaters Repairs and replacement of CHP units Replacement of flues Kitchen extract duct cleaning New boiler and heating services installations Boiler and space heater service in accordance with relevant Gas Safe and OFTEC Regulations Repairs or replacement of electric hot water boilers Repairs or replacement of calorifiers and similar appliances Repairs or replacement of associated electrical and mechanical controls and fittings associated with boilers, calorifiers and similar appliances Heating system surveys and efficiency reports Providing heating services is association with other contractors or trades Minor building works associated with heating engineering works including non-licensed and notifiable non-licensed (NNLW) asbestos works HVAC Engineer work can include: Breakdown repairs, servicing, installation and removal of air conditioning, comfort cooling and air handling equipment, air source and ground source heat pumps T22 Air conditioning surveys Providing air conditioning services is association with other contractors or trades Ventilation system duct cleaning Minor building works associated with air conditioning engineering works including nonlicensed and notifiable non-licensed (NNLW) asbestos works Controls Engineer work can include: Seasonal adjustment of heating installations Routine and reactive maintenance Breakdown repairs Testing and commissioning works Providing controls services is association with other contractors or trades Design & installation of control systems Technical support to include: Interrogating BMS and Windowmaster systems to identify potential issues Visual inspection of plant items Regular inspection of premises with a view to identifying any defects or maintenance issues and reporting to client Monitoring works carried out to eliminate latent defects Providing site logbooks and keeping daily site reports Liaise with site staff in respect of monitoring energy use with a view to increasing efficiency Liaising with client in respect of complying with EA borehole abstraction and discharge licenses Investigating cause and effect of other building services issues as directed Identifying any potential inefficiencies or conflict within the BMS Liaising with the Building Manager and set heating and cooling plant timers daily according to event/meeting schedule requirements Demonstrating user end of BMS to site staff to help them gain confidence in operating the building efficiently and early diagnosis of potential problems Liaising directly with BMS provider Provision of 24 Hour call out cover, 7 days a week Indicative provision of technical support at the following sites: The Apex 20 hours/month West Suffolk House 30 hours/month Mildenhall Hub 24 hours/month West Suffolk Operational HUB 16 hours /month 32 High Street, Haverhill 3 hours a month Nowton Park 4 hours a month Haverhill Depot 4 hours a month ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/062971-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Framework | | Procurement category | Works | | Procurement method | Open | | Procurement method details | Below threshold - open competition | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Jul 2026 | | Submission deadline | 31 Jul 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Sep 2026 - 30 Sep 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £2,700,000 | | Lots value | £2,700,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST SUFFOLK COUNCIL | | Locality | BURY ST EDMUNDS | | Post town | Ipswich | | Postcode | IP33 3YU | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH6 Suffolk | | ITL 3 | TLH64 West Suffolk | | Local authority | West Suffolk | | Electoral ward | Minden | | Westminster constituency | Bury St Edmunds and Stowmarket | | Delivery location | Not specified | ## CPV Codes ### Divisions - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) - 45 - Construction work - 50 - Repair and maintenance services - 71 - Architectural, construction, engineering and inspection services ### Codes - 39715000 - Water heaters and heating for buildings; plumbing equipment - 39715300 - Plumbing equipment - 44115200 - Plumbing and heating materials - 44115210 - Plumbing materials - 45330000 - Plumbing and sanitary works - 45332200 - Water plumbing work - 50000000 - Repair and maintenance services - 71321300 - Plumbing consultancy services ## Release History - 3 Jul 2026 at 15:23 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/062971-2026 - 3 Jul 2026 at 14:21 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/062898-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/062971-2026 3rd July 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/062898-2026 3rd July 2026 - Tender notice on Find a Tender - http://www.suffolksourcing.uk/ ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c3a7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06c3a7.json.