--- title: "HR & Payroll System" ocid: "ocds-h6vhtk-06c434" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c434" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06c434.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06c434.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "ROTHERHAM BOROUGH COUNCIL" published: "2026-07-06" --- # HR & Payroll System Buyer: ROTHERHAM BOROUGH COUNCIL Current stage: Planning OCID: ocds-h6vhtk-06c434 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c434) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06c434.json) ## Summary Rotherham Borough Council is initiating a procurement process for a new HR & Payroll System, currently in the planning stage, specifically a pre-market engagement exercise. This process seeks to gather market insights and potential solutions for the project valued at £2,000,000 GBP, falling under the industry category of software packages and information systems. The procurement is intended for delivery in the United Kingdom, particularly within the Rotherham region (UKE31), with an engagement deadline set for 27th July 2026. Interested suppliers must participate via the YORtender portal, submitting responses that will shape future tender requirements. This tender represents a significant opportunity for businesses specialising in software and information systems to potentially secure a large-scale procurement contract with a sub-central public authority. Companies that can offer comprehensive, innovative, and efficient HR & Payroll solutions will be particularly well-suited to engage in this process. By participating in the market engagement, businesses can influence the project’s scope, increasing their chances in the actual tendering phase. This exercise is crucial for enterprises looking to expand their footprint in the public sector, particularly those with expertise in developing robust software systems for governmental bodies. ## Notice Rotherham Metropolitan Borough Council (RMBC) is conducting this Pre-Market Engagement (PME) exercise to understand the solutions available in the market for a HR & Payroll System. This exercise is to engage with suppliers and share information. The responses received will help us shape our requirements and inform the scope for a future procurement process. ### Planning Information This notice is issued to provide information a market engagement opportunity only. All suppliers who wish to bid for Rotherham Council procurement opportunities must be registered on the Central Digital Platform, with all supplier information submitted and kept up to date. Rotherham Metropolitan Borough Council (RMBC) are keen to understand the market options and availability for an upcoming procurement for its HR & Payroll System. This market engagement therefore seeks to gather any knowledge and data that potential suppliers can provide in terms of understanding the solutions available. All costs associated with engaging in this market engagement must be borne by the Supplier. RMBC will not contribute in any way to meeting the production costs of any response. No down-selection of potential providers will take place as a consequence of any responses to this market engagement. Engagement in this Market Engagement (ME) exercise is via a questionnaire published on the tendering portal YORtender at the following link: https://yortender.eu-supply.com/login.asp?B=YORTENDER All correspondence in relation to this ME will be carried out via the YORtender portal. Potential providers may raise questions or seek clarification regarding any aspect of this document at any time prior to the response deadline. Questions must be submitted using the 'Messaging' function on YORtender in sufficient time to allow the Council to formulate and distribute a response at least 2 calendar days before the due date for the return of this ME. Submissions to be returned via the YORtender portal by 17:00 on 27/07/2026. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/063156-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Jul 2026 | | Submission deadline | Not specified | | Future notice date | 27 Jul 2026 | | Award date | Not specified | | Contract period | 31 Mar 2029 - 31 Mar 2033 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £2,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ROTHERHAM BOROUGH COUNCIL | | Locality | ROTHERHAM | | Post town | Sheffield | | Postcode | S60 1AE | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE3 South Yorkshire | | ITL 3 | TLE34 Rotherham | | Local authority | Rotherham | | Electoral ward | Boston Castle | | Westminster constituency | Rotherham | | Delivery location | TLE31 Barnsley, Doncaster and Rotherham | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 6 Jul 2026 at 11:00 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/063156-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/063156-2026 6th July 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.rotherham.gov.uk/ - https://yortender.eu-supply.com/login.asp?B=YORTENDER ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c434. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06c434.json.