---
title: "Procurement of a clocking in system"
ocid: "ocds-h6vhtk-06c604"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c604"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06c604.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06c604.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "CITY & COUNTY OF SWANSEA"
published: "2026-07-08"
---

# Procurement of a clocking in system

Buyer: CITY & COUNTY OF SWANSEA  
Current stage: Tender  
OCID: ocds-h6vhtk-06c604

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c604)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06c604.json)

## Summary

The City & County of Swansea has issued an active public procurement tender seeking a robust, cloud-hosted clocking in system utilising biometric authentication. The system is intended for approximately 200 users with potential for scalability. The procurement is categorised under the services industry, specifically focusing on software package and information systems, and is located in Swansea, United Kingdom (region UKL18). This procurement process is in the tender stage, with the tender period concluding on 7th August 2026. Enquiries can be submitted until 31st July 2026, with electronic submissions allowed. The procurement method employed is an open competition, below the threshold, allowing broad participation.

This tender presents a significant opportunity for businesses specialising in biometric solutions and cloud-based attendance systems, especially those equipped to handle software installation and support services. It encourages participation from SMEs and VCSEs, enhancing the competitive landscape for smaller enterprises. Quality is the primary criterion for award, accounting for 60% of the evaluation, while the remaining 40% is based on price. The contract period is set from 1st September 2026 to 1st September 2027, with the possibility of a 60-month extension, aligning with the long-term growth strategies of companies equipped to deliver innovative solutions in workforce management technologies.

## Notice

This tender specification document outlines the requirements for the procurement of a clocking in system designed for approximately 200 + users and multiple terminals, with provision for future scalability. The purpose is to acquire a robust, secure, and fully cloud-hosted solution that leverages biometric authentication to streamline staff attendance management, enhance organisational efficiency, and ensure compliance with all applicable data protection and cyber security regulations.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/064035-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Jul 2026 |
| Submission deadline | 7 Aug 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 31 Aug 2026 - 1 Sep 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £93,560 |
| Lots value | £93,560 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CITY & COUNTY OF SWANSEA |
| Locality | SWANSEA |
| Post town | Swansea |
| Postcode | SA1 3SN |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL4 Mid and South West Wales |
| ITL 3 | TLL43 Swansea |
| Local authority | Swansea |
| Electoral ward | Waterfront |
| Westminster constituency | Swansea West |
| Delivery location | TLL18 Swansea |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 51 - Installation services (except software)

### Codes

- 48000000 - Software package and information systems
- 51000000 - Installation services (except software)

## Release History

- 8 Jul 2026 at 09:53 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/064035-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/064035-2026
  8th July 2026 - Tender notice on Find a Tender

## Notice URLs

- http://www.swansea.gov.uk/dobusiness
- https://etenderwales.ukp.app.jaggaer.com
- https://etenderwales.ukp.app.jaggaer.comitt_125825https://etenderwales.ukp.app.jaggaer.com/go/63466281019F4124B25E
- https://etenderwales.ukp.app.jaggaer.com/go/63466281019F4124B25E
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c604. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06c604.json.