--- title: "Portable Firefighting Equipment RSM Contract" ocid: "ocds-h6vhtk-06c7b6" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c7b6" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06c7b6.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06c7b6.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "ARC PROPERTY SERVICES PARTNERSHIP LTD" published: "2026-07-09" --- # Portable Firefighting Equipment RSM Contract Buyer: ARC PROPERTY SERVICES PARTNERSHIP LTD Current stage: Planning OCID: ocds-h6vhtk-06c7b6 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c7b6) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06c7b6.json) ## Summary The upcoming procurement process is being spearheaded by Arc Property Services Partnership Ltd for the "Portable Firefighting Equipment RSM Contract", targeting the service industry category. The project involves maintenance and repair services for portable firefighting equipment across various properties in Nottinghamshire, Derbyshire, South Yorkshire, and Leicestershire. This planned procurement is currently in the planning stage with an initiation type set as "tender". The anticipated start date for the contract is 1st April 2027, with the initial period concluding on 31st March 2029. Notably, the contract holds the possibility of three optional extensions of two years each, potentially extending the project until 31st March 2035. The total estimated contract value, inclusive of VAT, is £211,200. Interested suppliers should note the engagement day on 15th July 2026 and the expression of interest deadline on 1st September 2026. This tender presents an excellent opportunity for businesses, especially small and medium-sized enterprises (SMEs), focused on firefighting equipment maintenance and services to expand their clientele and establish a long-term partnership. The procurement process is designed to identify suppliers with proven technical capability, experience, and service quality, offering a competitive edge through a combination of quality and price assessment. Businesses experienced in compliance management, technical services, and asset maintenance can expect to benefit by demonstrating their capability in meeting statutory requirements and fire safety legislation. The competitive flexible procedure adopted ensures a thorough vetting of participants, thus delivering a fair chance to qualified businesses to secure a place in this multi-year framework agreement. ## Notice Arc Property Services Partnership Ltd (the Authority) is seeking to appoint a single Contractor to provide a comprehensive Portable Firefighting Equipment Maintenance and Repair Service across a portfolio of properties located throughout Nottinghamshire(main area), Derbyshire, South Yorkshire and Leicestershire. The service will include the inspection, testing, servicing, maintenance, repair, replacement and certification of portable firefighting equipment, together with the provision of associated equipment and related support services, to ensure continued compliance with statutory requirements, relevant British Standards and fire safety legislation. The Contractor will be responsible for maintaining equipment in a safe and operational condition through a combination of planned preventative maintenance and reactive repair services. The scope is expected to include, but is not limited to: -Portable fire extinguishers. -Fire blankets. -Replacement parts and consumables. -Emergency and reactive repair services. -Inspection, testing and compliance reporting. -Asset management and maintenance records. -Recommendations for replacement of defective or obsolete equipment where required. *The Authority may, during the term of the Contract, explore the potential introduction of P50 fire extinguishers. Any such change would be subject to separate review and approval and is not a guaranteed element of the Contract scope. The Contract will be delivered under an NEC4 Term Service Short Contract and will be managed by the Authority who will act as the principle contractor. The anticipated commencement date is 1 April 2027 with an initial contract period ending on 31 March 2029. The Contract will include options to extend for up to a further six years through three optional extension periods of two years each, giving a potential maximum contract term until 31 March 2035 (2+2+2+2 = 8 years). The estimated total contract value over the full potential term is PS211,200 including VAT. The procurement will be conducted using a two-stage process comprising a Pre-Qualification Questionnaire (PQQ) stage followed by an Invitation to Tender (ITT) stage. Following evaluation, the Authority intends to award the Contract to the bidder who provides the Most Advantageous Tender (MAT). Tenders will be evaluated on the basis of the MAT, with a weighting of 70% Quality and 30% Price. Quality evaluation will consider factors including technical capability, service delivery arrangements, compliance management, contract mobilisation, customer service, reporting arrangements and social value commitments. ### Lot Information Lot 1 Renewal: The Contract will include options to extend for up to a further six years through three optional extension periods of two years each, giving a potential maximum contract term until 31 March 2035. Any extension will be considered upon the following criteria being met: 1. Demonstration by the Supplier of the successful operation of the Contract since the start date. 2. The Client wishes to extend the Contract. 3. The Supplier wishes to extend the Contract. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/064797-2026 | | Notice type | UK3 - Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Competitive flexible procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Jul 2026 | | Submission deadline | 25 Aug 2026 | | Future notice date | 4 Aug 2026 | | Award date | Not specified | | Contract period | 31 Mar 2027 - 31 Mar 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £176,000 | | Lots value | £176,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ARC PROPERTY SERVICES PARTNERSHIP LTD | | Locality | NOTTINGHAM | | Post town | Nottingham | | Postcode | NG1 5AT | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF14 Nottingham | | Local authority | Nottingham | | Electoral ward | Hyson Green & Arboretum | | Westminster constituency | Nottingham East | | Delivery location | TLF East Midlands (England) | ## CPV Codes ### Divisions - 35 - Security, fire-fighting, police and defence equipment - 50 - Repair and maintenance services ### Codes - 35111000 - Firefighting equipment - 50413200 - Repair and maintenance services of firefighting equipment ## Release History - 9 Jul 2026 at 14:03 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/064797-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/064797-2026 9th July 2026 - Planned procurement notice on Find a Tender ## Notice URLs - https://www.delta-esourcing.com/respond/2KNFQCMY3P - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c7b6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06c7b6.json.