--- title: "Computer Aided Facilities Management (CAFM) System" ocid: "ocds-h6vhtk-06c861" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c861" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06c861.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06c861.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "WEST YORKSHIRE FIRE AND RESCUE AUTHORITY" published: "2026-07-10" --- # Computer Aided Facilities Management (CAFM) System Buyer: WEST YORKSHIRE FIRE AND RESCUE AUTHORITY Current stage: Planning OCID: ocds-h6vhtk-06c861 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c861) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06c861.json) ## Summary The West Yorkshire Fire and Rescue Authority is in the planning stage of procuring a new Computer Aided Facilities Management (CAFM) System. As a sub-central government public authority located in Bradford, UK, the organisation serves a population of over 2.2 million. The planning phase includes a milestone date for market engagement set on 31st July 2026, with a full tender expected around August/September 2026. This procurement falls under the services category, specifically IT services, consulting, software development, and support, with a budget estimate between £200,000 and £250,000 for a contract duration of up to 5 years, including possible extensions. Businesses interested in the opportunity should express their interest by emailing tenders@westyorksfire.gov.uk by 31st August 2026. This tender presents significant opportunities for growth, particularly for IT firms specialising in facilities management solutions. The West Yorkshire Fire and Rescue Service seeks a solution that integrates with their existing ICT infrastructure, encompassing capabilities like asset management, compliance monitoring, and workflow management. SMEs are encouraged to participate as the tender indicates suitability for such enterprises. This engagement offers companies a chance to demonstrate innovations in service delivery and operational efficiency. By providing feedback on budget and contract length and registering with the 'In-tend' e-procurement system, businesses can position themselves favourably for this lucrative government contract. ## Notice The West Yorkshire Fire and Rescue Service (WYFRS) is inviting expressions of interest for an upcoming tender for the provision of a Computer Aided Facilities Management (CAFM) System. As the fourth-largest Fire and Rescue Service in the UK, WYFRS serves over 2.2 million people across 800 square miles, providing emergency coverage 24 hours a day, every day of the year. WYFRS employees approx. 1500 staff. At this time, WYFRS is looking to inform the market of this opportunity and assess the market's interest and its appetite to bid for and deliver this upcoming contract. Full details will be provided in the tender opportunity which is expected to be issued approximately August/September 2026. The contract term is envisaged to last a minimum of 3 years, with options to extend for +1 + 1 year periods, bringing the total duration to a maximum of 5 years total. The estimated costs for the CAFM requirements for the full contract term is expected to be between PS200,000 and PS250,000. Context: WYFRS is approaching the end of its current CAFM contract and is undertaking pre-market engagement to better understand the solutions, capabilities and innovations available within the market. The Authority is seeking a CAFM solution that is compatible with its existing ICT infrastructure and supports the operational requirements of the Property Team and wider organisation. The scope includes, but is not limited to, asset management, compliance monitoring, planned and reactive maintenance, workflow management and reporting. Through this engagement, WYFRS aims to understand how suppliers can support service delivery, improve operational efficiency and meet future organisational requirements. The existing contract is due to expire August 2027. Suppliers interested in participating are invited to email their expression of interest to tenders@westyorksfire.gov.uk by 31/08/2026, and if possible, provide the following information: * Main contact name, email, and phone number for follow-up communication. * Any frameworks you are currently associated with or will be in the near future. * Confirmation if you believe that the core requirements can be delivered through your proposed solution/s. * Confirmation of your ability to bid within the specified time frame and that you have the capacity to deliver the contract over the full term, including implementation, testing & assurance, etc. by go live date August 2027. * Feedback on the proposed budget. * Feedback on the proposed contract length e.g. do you deem it as suitable. * Any additional comments or feedback based on the information provided. Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. The tender route is yet to be determined. WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken. We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link https://in-tendhost.co.uk/wyfrs/aspx/Home . This will ensure that if a competitive tender procedure is undertaken, you will already have access to the documentation once live. ### Planning Information As per description. Email to tenders@westyorksfire.gov.uk with response to the questions. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/065097-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Jul 2026 | | Submission deadline | Not specified | | Future notice date | 30 Sep 2026 | | Award date | Not specified | | Contract period | 30 Aug 2027 - 31 Aug 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £250,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST YORKSHIRE FIRE AND RESCUE AUTHORITY | | Locality | BRADFORD | | Post town | Bradford | | Postcode | BD11 2DY | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE44 Calderdale and Kirklees | | Local authority | Kirklees | | Electoral ward | Birstall and Birkenshaw | | Westminster constituency | Spen Valley | | Delivery location | Not specified | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 10 Jul 2026 at 10:58 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/065097-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/065097-2026 10th July 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://in-tendhost.co.uk/wyfrs/aspx/Home - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.westyorksfire.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c861. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06c861.json.