--- title: "Grounds Maintenance System RFI" ocid: "ocds-h6vhtk-06c938" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c938" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06c938.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06c938.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "FIFE COUNCIL" published: "2026-07-13" --- # Grounds Maintenance System RFI Buyer: FIFE COUNCIL Current stage: Planning OCID: ocds-h6vhtk-06c938 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c938) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06c938.json) ## Summary Fife Council is in the planning stage of a procurement process titled "Grounds Maintenance System RFI", focusing on software packages and information systems within the goods category. The objective is to gather market information for a new system that will enhance operational delivery, financial management, and performance monitoring. The RFI is open for responses until Friday, 7th August 2026. It is based in Fife, Scotland, UK, and falls under regional authority jurisdiction. Potential suppliers are encouraged to provide insights and feedback to help shape the council's future procurement strategies, with a view to potentially purchasing a system that meets their current and future needs. Any additional information can be found on the Public Contracts Scotland website, and communication about the future notice is expected on 19th October 2026. This request for information presents an excellent growth opportunity for businesses in the software and information systems industry, particularly those experienced in developing grounds maintenance solutions. Firms that can offer innovative solutions that address issues like mobile functionality, system integration, and efficient reporting are well-positioned to make a significant impact. Companies specialising in back-office systems for scheduling, asset management, and billing can also benefit. Engaging with this RFI allows businesses to influence the procurement approach, tailoring solutions to the council’s expressed requirements and encouraging future collaboration in similar projects. Overall, this initiative invites businesses to demonstrate value in improving local authority operational frameworks, potentially establishing long-term partnerships. ## Notice Grounds Maintenance System RFI ### Lot Information Lot 1 Fife Council is seeking to understand the market for modern Grounds Maintenance Solutions capable of supporting operational delivery, financial management, and performance monitoring. The existing system used within the Grounds Maintenance Service presents a number of challenges, including limited mobile functionality, reliance on manual processes, and constraints in reporting and system integration. The Grounds Maintenance Service has been using its current back-office system for a number of years to support key activities such as scheduling, asset management, and billing. The Council is therefore seeking input from suppliers to help inform its future requirements and shape a potential procurement approach. The Council is now seeking to explore alternative solutions available within the market that may better meet its current and future Grounds Maintenance requirements. A list of high-level requirements has been developed in collaboration with the service and the Council's IT Service. Potential Suppliers are invited to review these requirements and provide information on solutions that may be capable of meeting the Council's needs. The requirements identified by the Grounds Maintenance Service and IT Service are set out below. We would welcome responses from suppliers to support the Council in developing its understanding of the market and informing this Request for Information exercise. Additional information: This is a request for Information only. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/065469-2026 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Jul 2026 | | Submission deadline | Not specified | | Future notice date | 18 Oct 2026 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | FIFE COUNCIL | | Locality | GLENROTHES | | Post town | Kirkcaldy | | Postcode | KY7 5LT | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM0 Eastern Scotland | | ITL 3 | TLM01 Clackmannanshire and Fife | | Local authority | Fife | | Electoral ward | Glenrothes Central and Thornton | | Westminster constituency | Glenrothes and Mid Fife | | Delivery location | TLM72 Clackmannanshire and Fife | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 13 Jul 2026 at 09:00 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/065469-2026 ## Notice URLs - http://www.fife.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000836925 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=836925 - https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06c938. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06c938.json.