---
title: "Digital Fire Logbook and Mobile Application 2026"
ocid: "ocds-h6vhtk-06ca4e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ca4e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ca4e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ca4e.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "GREENSQUAREACCORD LIMITED"
published: "2026-07-14"
---

# Digital Fire Logbook and Mobile Application 2026

Buyer: GREENSQUAREACCORD LIMITED  
Current stage: Award  
OCID: ocds-h6vhtk-06ca4e

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## Summary

The public procurement process, managed by GreenSquareAccord Limited, involves the renewal of a contract for a Digital Fire Logbook and Mobile Application intended to enhance Building Safety inspections. The buyer operates from Birmingham, UK, and the procurement stage is in the 'Award' phase as of 14 July 2026, with a critical milestone anticipating contract signature by 24 July 2026. The contract, originally set to expire on 31 July 2026, employs a 'Direct award' method due to time constraints and organisational needs, with the awarded supplier being Cogniscion Ltd based in Bristol. The industry category falls under 'Software supply services,' and the procurement ensures digital management and recording for 959 sites throughout the estate.

This tender presents significant business opportunities, particularly for suppliers in the software services and digital solutions sectors, aiming to provide long-term support and maintenance. Businesses that excel in developing and managing digital platforms for compliance and safety measures could find this procurement advantageous. Small and medium-sized enterprises specialising in software services, like the appointed supplier Cogniscion Ltd, can benefit from participating in such extensions of existing contracts, ensuring continuity while delivering cost-effective solutions. The contract, valued at £46,219.10 gross, emphasises maintaining a stable service level amidst inflationary pressures, allowing businesses to demonstrate value and innovation in public sector projects.

## Notice

The service will provide a digital platform for recording Building Safety inspections carried out by Building Safety Officers (BSOs), ensuring compliance with the requirements of the Building Safety Act. The platform will digitally record all site visits undertaken by BSOs and generate inspection reports that highlight any identified risks or missing building information. Colleagues responsible for managing supported sites will also have access to the platform to complete inspections that fall outside the BSOs' responsibilities, providing full organisational oversight of all properties within the system. The solution removes the need for manual documentation and paper based records, reducing the risk of lost information and the additional resource required to manage physical records. Inspection activity and outputs will be monitored by the Fire Safety Team and used for reporting into Governance. The service requires logbook access for 959 sites, unlimited user access, and technical support covering the full current estate.

### Procurement Information

The existing contract was procured in August 2024 via a Request for Quotation (RFQ), with an initial term of 12 months and 1 x 12 month extension option. The contract is currently in place with TIO Fire Safety and is due to expire on 31 July 2026. Due to organisational pressures and the limited availability of key stakeholders, there would not be sufficient time to undertake and implement a full procurement exercise or RFQ before the contract expiry. A supplier change would require significant effort, including system testing, staff training, and the re population of all buildings on the register. TIO Fire Safety has confirmed that they are willing to freeze any price increases and offer GSA a 12-month contract at the current rates. Based on the Bank of England inflation calculator (as of February 2026), the estimated contract value would otherwise be PS48,328.63 (including VAT), representing an approximate 4.6% increase in value since the contract was originally awarded in August 2024. By maintaining current pricing, TIO Fire Safety is delivering demonstrable value for money, while also ensuring continuity of service and avoiding increased costs due to a change in supplier.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/065908-2026 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Jul 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 14 Jul 2026 |
| Contract period | 31 Jul 2026 - 31 Jul 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £38,515 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GREENSQUAREACCORD LIMITED |
| Locality | BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B1 2JB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Ladywood |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | COGNISCION |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72268000 - Software supply services

## Release History

- 14 Jul 2026 at 07:57 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/065908-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/065908-2026
  14th July 2026 - Transparency notice on Find a Tender

## Notice URLs

- http://www.greensquareaccord.co.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ca4e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06ca4e.json.