---
title: "Tranman Fleet Management System"
ocid: "ocds-h6vhtk-06cd7e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06cd7e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06cd7e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06cd7e.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "STOKE ON TRENT CITY COUNCIL"
published: "2026-07-17"
---

# Tranman Fleet Management System

Buyer: STOKE ON TRENT CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-06cd7e

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## Summary

The procurement process for the "Tranman Fleet Management System" was undertaken by Stoke on Trent City Council. This contract pertains to the automation of scheduling essential services and maintaining the council's fleet of vehicles, a critical component to comply with UK's legislative obligations. The procurement, categorized under IT services and software development, was processed via direct award due to technical reasons and the necessity to avoid the costly and time-consuming switch to another supplier. The award was granted on 17th July 2026, with a contract period set to begin on 1st September 2026 and conclude on 31st August 2028. The total contract value is grossed at £272,400. The location of services is specified within the UKG23 region, which includes Stoke-on-Trent.

This tender offers valuable growth opportunities for businesses intrinsic to IT consulting, software development, and support services. The direct award was attributed to Civica UK Limited, indicating potential long-term collaboration opportunities for businesses that can offer supplementary services or support to Civica or the council's fleet management initiatives. Small to medium-sized enterprises (SMEs) with capabilities in these areas are well-suited to service the contract's demands, particularly if they can provide additional innovative solutions or cost-effective resources to enhance the existing system's functionality and efficiency. Given the prolonged commitment to the Tranman system, businesses capable of supporting the system's continuity or offering complementary services would find this opportunity aligns with their growth strategies.

## Notice

The Tranman Fleet Management System automates the scheduling of essential service and maintenance of the council's fleet of vehicles and plant. The system is required to maintain continuity of service and the Council's legal obligations under the Road Traffic Act 1988. The Road Vehicles (Construction and Use) Regulations 1986 and the Good Vehicles (Licencing of Operators) Act 1995.

### Procurement Information

Moving to a different supplier would incur additional costs implementation and data migration costs. To migrate to a different supplier would take 12-18 months during which time the Council would have to revert to manual processing as an interim measure. As there is currently insufficient resource in fleet to provide this function, temporary staff would need to be recruited at additional cost. The system is required to maintain continuity of service and the Council's legal obligations under the Road Traffic Act 1988. The Road Vehicles (Construction and Use) Regulations 1986 and the Good Vehicles (Licencing of Operators) Act 1995.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/067563-2026 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Jul 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 17 Jul 2026 |
| Contract period | 31 Aug 2026 - 31 Aug 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £227,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | STOKE ON TRENT CITY COUNCIL |
| Locality | STOKE-ON-TRENT |
| Post town | Stoke-on-Trent |
| Postcode | ST4 1HH |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG23 Stoke-on-Trent |
| Local authority | Stoke-on-Trent |
| Electoral ward | Hartshill Park & Stoke |
| Westminster constituency | Stoke-on-Trent Central |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 17 Jul 2026 at 09:25 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/067563-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/067563-2026
  17th July 2026 - Transparency notice on Find a Tender

## Notice URLs

- https://www.civica.com/en-gb/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06cd7e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06cd7e.json.