--- title: "Replacement Contract Management, Billing and Invoicing System" ocid: "ocds-h6vhtk-06d380" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06d380" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06d380.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06d380.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "KENT COUNTY COUNCIL TRADING AS PROCUREMENT SERVICES" published: "2026-07-24" --- # Replacement Contract Management, Billing and Invoicing System Buyer: KENT COUNTY COUNCIL TRADING AS PROCUREMENT SERVICES Current stage: Planning OCID: ocds-h6vhtk-06d380 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06d380) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06d380.json) ## Summary Kent County Council, operating under Procurement Services, is in the planning stage for a public procurement process aimed at replacing its existing Enterprise Resource Planning (ERP) system. The tender, titled "Replacement Contract Management, Billing and Invoicing System," is part of their ongoing market engagement. The council, based in West Malling, UK, is specifically seeking cloud-based solutions that enhance the management of quoting, contract lifecycle, billing, ordering, and integration with existing systems. The procurement falls under services within the business software category, with an estimated value of £150,000 and key milestones scheduled for completion by 31st July 2026. The implementation period is anticipated to start on 1st January 2027 and conclude by 31st December 2030. This tender provides a strategic opportunity for businesses specialising in enterprise software development, system management, integration consultancy, and SaaS solutions to expand their portfolio within public sector projects. The planning process allows suppliers to influence the final specification by sharing market intelligence and feedback, which can position them favourably in future evaluation phases. Companies with expertise in modern digital transformation, software integration, billing systems, and ERP implementation are particularly well-suited to compete for this contract, helping to enhance both their reputation and service offerings in the public procurement sector. ## Notice Commercial Services Group (CSG) is undertaking preliminary market engagement to inform the future procurement of a replacement Enterprise Resource Planning (ERP) solution. The organisation is seeking supplier input and market intelligence regarding modern cloud-based solutions capable of supporting the end-to-end management of: *Quotation and proposal generation *Product and pricing configuration *Contract lifecycle management *Purchase order generation *Billing and invoicing *EDI invoice processing *Invoice validation and exception management *Customer and supplier account management *Reporting and analytics *Audit, security and governance requirements *Integration with existing corporate systems The outcome of this engagement will assist CSG in refining its requirements, understanding market capability, identifying delivery risks and determining the most appropriate procurement approach. Responses will not form part of any future evaluation or award process For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-West-Malling:-Business-transaction-and-personal-business-software-package./5525439GXH To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/5525439GXH ### Planning Information Commercial Services Group (CSG) is undertaking preliminary market engagement to inform the future procurement of a replacement Enterprise Resource Planning (ERP) solution.. The organisation is seeking supplier input and market intelligence regarding modern cloud-based solutions capable of supporting the end-to-end management of: •Quotation and proposal generation •Product and pricing configuration •Contract lifecycle management •Purchase order generation •Billing and invoicing •EDI invoice processing •Invoice validation and exception management •Customer and supplier account management •Reporting and analytics •Audit, security and governance requirements •Integration with existing corporate systems The outcome of this engagement will assist CSG in refining its requirements, understanding market capability, identifying delivery risks and determining the most appropriate procurement approach. Responses will not form part of any future evaluation or award process. ________________________________________ Background CSG currently operates a system to support quoting, contract management, billing and invoice processing activities across Procurement Services operations. The organisation intends to replace the existing platform with a modern SaaS-based solution capable of supporting future service requirements whilst improving automation, auditability, integration and operational efficiency. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/070405-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Jul 2026 | | Submission deadline | Not specified | | Future notice date | 31 Jul 2026 | | Award date | Not specified | | Contract period | 1 Jan 2027 - 31 Dec 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £150,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | KENT COUNTY COUNCIL TRADING AS PROCUREMENT SERVICES | | Locality | WEST MALLING | | Post town | Rochester | | Postcode | ME19 4YT | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ4 Kent | | ITL 3 | TLJ46 West Kent | | Local authority | Tonbridge and Malling | | Electoral ward | Kings Hill | | Westminster constituency | Maidstone and Malling | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48400000 - Business transaction and personal business software package - 48442000 - Financial systems software package - 48444100 - Billing system - 48451000 - Enterprise resource planning software package - 48781000 - System management software package - 72212781 - System management software development services - 72227000 - Software integration consultancy services - 72263000 - Software implementation services - 72268000 - Software supply services ## Release History - 24 Jul 2026 at 14:28 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/070405-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/070405-2026 24th July 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.delta-esourcing.com/respond/5525439GXH - https://www.delta-esourcing.com/tenders/UK-UK-West-Malling:-Business-transaction-and-personal-business-software-package./5525439GXH - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06d380. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06d380.json.