--- title: "Mobile MRI Trailer Maintenance, Repair and Compliance Management Services" ocid: "ocds-h6vhtk-06d52b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06d52b" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06d52b.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06d52b.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "CARDIFF & VALE UNIVERSITY HEALTH BOARD" published: "2026-07-28" --- # Mobile MRI Trailer Maintenance, Repair and Compliance Management Services Buyer: CARDIFF & VALE UNIVERSITY HEALTH BOARD Current stage: Planning OCID: ocds-h6vhtk-06d52b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06d52b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06d52b.json) ## Summary Cardiff & Vale University Health Board, in collaboration with NHS Wales Shared Services Partnership, is in the planning stage of a procurement process aimed at engaging with the market for a potential contract concerning Mobile MRI Trailer Maintenance, Repair, and Compliance Management Services. The focus is on providing a comprehensive service for LGV trailers transporting mobile MRI scanners, addressing aspects such as maintenance, repair, statutory compliance, and associated digital management systems. This preliminary market engagement phase, set to conclude with the submission of expressions of interest by midday on 7 August 2026, seeks to understand the market's current capabilities and inform the design of the forthcoming procurement strategy. The intended contract will run initially for three years, with possible extensions, and is classified under the services category with a value of £102,687.84. The geographic focus is on the Cardiff region, with legal and regulatory compliance underpinning the procurement process. For business growth, this tender presents potential opportunities for firms specialising in vehicle maintenance, statutory inspections, and compliance management, particularly those with expertise in health sector-related service provision. This engagement invites businesses able to offer a responsive service model with capabilities in digital reporting, emergency repairs, and statutory compliance akin to both LGV maintenance requirements and medical equipment logistics. Small and medium-sized enterprises (SMEs) are particularly encouraged to express interest, expanding their market presence by contributing to a critical healthcare service in Wales. Businesses demonstrating logistical agility, comprehensive service provision, and strong digital competencies are well-suited to compete in this procurement exercise, leveraging their expertise to enhance service delivery and operational compliance for the Health Board's mobile medical infrastructure. ## Notice The Authority intends to undertake Preliminary Market Engagement in relation to a potential contract for the provision of a comprehensive maintenance, inspection, repair and compliance management service for LGV trailers used to transport mobile MRI scanners and associated medical equipment. The fleet currently comprises two mobile MRI system trailers and associated systems, which must remain safe, roadworthy, operationally available and compliant with all applicable statutory, regulatory, manufacturer and industry requirements. The anticipated scope of the service includes planned preventative maintenance, reactive breakdown attendance and repair, statutory inspection and certification, compliance administration, reporting, customer portal management and audit support. The successful supplier would be expected to provide all labour, supervision, inspection, testing, certification, call-out support, documentation and management information required to maintain the assets in a safe, reliable and legally compliant condition. The equipment and systems in scope are expected to include LGV trailer structures, chassis, braking systems, suspension, tyres, wheels, lighting, electrics, bodywork, doors, coupling systems, stabilisation systems and other safety-critical components. The requirement also includes HVAC and chiller systems, refrigerant and F-gas compliance, temperature control, chilled water systems, lift systems, LOLER-regulated equipment, environmental monitoring systems, water hygiene and Legionella management, and associated digital reporting/customer portal arrangements. Suppliers should be capable of supporting statutory and regulatory compliance, including but not limited to roadworthiness and trailer safety inspection requirements, LOLER thorough examination and certification, PUWER-related maintenance obligations, F-gas requirements for refrigerant systems, and water hygiene/Legionella management requirements. Suppliers should also be able to provide timely evidence of compliance, including inspection records, maintenance reports, LOLER certificates, F-gas records, calibration certificates, defect reports, repair completion records, compliance dashboards and monthly performance reports. The Authority is particularly interested in engaging with suppliers who can provide a responsive service model, including a single helpdesk/contact route, fault logging, triage and prioritisation, emergency call-out arrangements, suitably qualified engineers, escalation for critical defects, temporary mitigation where immediate repair is not possible, and clear reporting on root cause, actions taken, parts used and residual risk. Critical issues may include trailer safety failures, lift failure, HVAC/chiller failure affecting scanner protection, environmental monitoring alarms, loss of remote monitoring, or defects preventing planned clinical or equipment transport activity. The supplier will also be expected to provide and maintain a secure customer portal or equivalent digital platform, providing access to the asset register, planned maintenance schedule, compliance status, work orders, defect reports, certificates, inspection records, environmental monitoring data, alarm history, service history, KPI reports, engineer attendance records and audit trails. Reporting requirements are expected to include monthly performance and compliance reporting, defect and incident reporting, environmental monitoring reports, risk and issue registers, root cause analysis where required, quarterly contract review reporting and annual asset condition/lifecycle planning information. The proposed contract will be for a period of up to three years, with an option to extend. This Preliminary Market Engagement exercise is intended to help the Authority understand market capability, supplier interest, service delivery models, mobilisation requirements, risks, timescales and any commercial considerations before determining its procurement strategy. Interested suppliers are invited to submit expressions of interest by midday on 7 August 2026. ### Planning Information This Preliminary Market Engagement exercise is being undertaken to help the Authority understand the current market capability, capacity and interest in providing a fully managed maintenance, inspection, repair and compliance management service for LGV trailers used to transport mobile MRI scanners and associated equipment. The scope is expected to include planned preventative maintenance, reactive repairs, statutory inspections, LOLER compliance, HVAC/chiller maintenance, F-gas compliance, environmental monitoring, water hygiene/Legionella management, customer portal access, reporting and audit support. Interested suppliers are invited to submit an expression of interest confirming their capability and experience in delivering services of this nature. Suppliers may be asked to provide information on relevant experience, technical competence, geographic coverage, mobilisation approach, emergency response capability, digital reporting/customer portal functionality, compliance management arrangements and any perceived risks or considerations relevant to the proposed requirement. Following receipt of expressions of interest, the Authority may engage with suppliers through written clarification questions, questionnaires, supplier meetings, demonstrations, presentations or other appropriate engagement activity. Any engagement undertaken will be used to inform the Authority’s understanding of the market and may assist in refining the service specification, procurement route, contract structure, commercial model, mobilisation requirements and timescales. Participation in this engagement exercise does not guarantee participation in any future procurement process and does not constitute a call for competition or a commitment by the Authority to proceed with a procurement. Suppliers wishing to participate should submit their expression of interest by email to Ben.Evans4@wales.nhs.uk by midday on 7 August 2026. Any subsequent procurement opportunity will be advertised separately in accordance with the Authority’s procurement obligations. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/071184-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Jul 2026 | | Submission deadline | Not specified | | Future notice date | 9 Sep 2026 | | Award date | Not specified | | Contract period | 30 Nov 2026 - 29 Nov 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £102,687 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CARDIFF & VALE UNIVERSITY HEALTH BOARD | | Additional buyers | NHS WALES SHARED SERVICES PARTNERSHIP (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF14 4HH | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL51 Central Valleys and Bridgend | | Local authority | Rhondda Cynon Taf | | Electoral ward | Taff's Well | | Westminster constituency | Cardiff North | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50100000 - Repair, maintenance and associated services of vehicles and related equipment ## Release History - 28 Jul 2026 at 11:43 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/071184-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/071184-2026 28th July 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://nwssp.nhs.wales/ourservices/procurement-services/ - https://nwssp.nhs.wales/ - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06d52b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06d52b.json.