--- title: "Senedd Business Management System" ocid: "ocds-h6vhtk-06d6d1" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06d6d1" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06d6d1.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06d6d1.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "SENEDD CYMRU / WELSH PARLIAMENT" published: "2026-07-29" --- # Senedd Business Management System Buyer: SENEDD CYMRU / WELSH PARLIAMENT Current stage: Planning OCID: ocds-h6vhtk-06d6d1 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06d6d1) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06d6d1.json) ## Summary Senedd Cymru, also known as the Welsh Parliament, is in the planning stage of a procurement process for the acquisition of a new business management system, aimed at enhancing the current multilingual capabilities and supporting both Welsh and English languages. The preliminary market engagement notice was published on 29th July 2026, and the procurement process is tagged as 'planning'. Interested suppliers are invited to complete a questionnaire, with responses due by 13th August 2026. The procurement initiative is focused on delivering IT services, specifically consulting, software development, internet, and support, within the Cardiff region of the UK. The value of the contract is estimated to be £1,200,000, spanning a primary contract period from March 2027 to March 2032, with potential extensions up to 2037. This opportunity opens the door for businesses skilled in IT services and software development, particularly those experienced in delivering robust multilingual solutions. The procurement seeks to provide a centralised, bilingual system that integrates with the existing Senedd infrastructure, delivering consistent services across various platforms. Businesses specialising in software solutions that support system-to-system integration and content management, particularly those adhering to best practices in multilingual service delivery, stand to gain significantly from this procurement contract. This project represents a substantial growth opportunity for companies ready to contribute to a high-profile public sector initiative and engage with the dynamic requirements of the Welsh legislative body. ## Notice The Welsh Parliament (Senedd Cymru) is undertaking preliminary market engagement to inform the potential future procurement of a fully bilingual (English and Welsh) business management system. The potential contract will consist of the supply, implementation and ongoing support & development of the system. The Senedd's current Business Management System (SBMS), delivered using Civica's Modern.gov platform, underpins the day-to-day management of all Senedd Business and a wide range of corporate meetings. It provides a central repository for meeting-related information, including agendas, papers and outcomes, and acts as a long-term archive. The system is tightly integrated with the Senedd's wider digital ecosystem, including the public website and Senedd TV, and acts as a core data source for multiple internal and public-facing services. SBMS is a high-profile system that plays a key role in managing information and making it publicly and privately available. It is a system used by Members and their staff, Commission staff, Independent Advisors and independent office holders (Remuneration Board, Standards Commissioner) and the people of Wales. As a public-facing system that interacts with a number of other Senedd systems, this is deemed a business-critical system. Our use of SBMS is more than simply Meeting Management, as our current technical solution is also used for Member Management, Issue Management, Management of Cross-Party Groups. Any future solution must as a minimum replicate current capabilities while enabling future enhancement. The current system has been in place since 2011 and supports both corporate meetings and formal Senedd Committee meetings. It also holds historical meeting data dating back to 1999, which would need to be migrated to any replacement solution. For certain data types, SBMS provides a primary data source for multiple other technical solutions via API connections. These include systems supporting functions such as broadcasting, official records, and internal business management, helping to ensure consistency and interoperability across the wider Senedd system landscape. The existing system serves content to users through multiple channels: * Private content is delivered via intranet pages, secure extranet services for external stakeholders, and a Windows, Android, and iOS application that supports user interaction such as personal annotation. * System-to-system integration is supported through multiple API endpoints, enabling connectivity with other internal systems and supporting the publication of Open Data to the public. * Public content is delivered through website pages that support custom branding, enabling them to integrate seamlessly with and form part of the Senedd's wider web presence. In some cases, these pages are 'hybrid', drawing on data from SBMS while being rendered externally to align with corporate branding, meaning the integration is not visible to end users. As part of this early-stage activity, we are inviting interested suppliers to submit a short questionnaire designed to help us understand current market capability, delivery models, and potential approaches to service provision. The information gathered through this engagement will support the Welsh Parliament in shaping any subsequent procurement strategy. Participation is voluntary, and responses will be used for research and planning purposes only. Completion of the questionnaire does not form part of any formal procurement process, nor does it create any obligation or advantage in any future tender. Suppliers with relevant experience in delivering multilingual solutions are encouraged to take part. The solution must support Welsh and English with full parity across all system components, including user interfaces, content, and system functionality. Where suppliers do not currently provide Welsh and English capability, they must demonstrate proven multilingual solutions that can deliver equivalent, robust bilingual support. Your insights will help ensure that any future approach is well-informed, proportionate, and aligned with best practice. Responses must be submitted to Helena Grant at helena.grant@senedd.wales by Thursday 13th August 2026. We appreciate your time and contribution to this engagement exercise and look forward to hearing from you. ### Planning Information As part of this early-stage activity, we are inviting interested suppliers to submit a short questionnaire designed to help us understand current market capability, delivery models, and potential approaches to service provision. The information gathered through this engagement will support the Welsh Parliament in shaping any subsequent procurement strategy. Participation is voluntary, and responses will be used for research and planning purposes only. Completion of the questionnaire does not form part of any formal procurement process, nor does it create any obligation or advantage in any future tender. Suppliers with relevant experience in delivering multilingual solutions are encouraged to take part. The solution must support Welsh and English with full parity across all system components, including user interfaces, content, and system functionality. Where suppliers do not currently provide Welsh and English capability, they must demonstrate proven multilingual solutions that can deliver equivalent, robust bilingual support. Your insights will help ensure that any future approach is well-informed, proportionate, and aligned with best practice. Responses must be submitted to Helena Grant at helena.grant@senedd.wales by Thursday 13th August 2026. We appreciate your time and contribution to this engagement exercise and look forward to hearing from you. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/071834-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Jul 2026 | | Submission deadline | Not specified | | Future notice date | 19 Nov 2026 | | Award date | Not specified | | Contract period | 3 Mar 2027 - 2 Mar 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SENEDD CYMRU / WELSH PARLIAMENT | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF99 1SN | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Butetown | | Westminster constituency | Cardiff South and Penarth | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 29 Jul 2026 at 14:46 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/071834-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/071834-2026 29th July 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://senedd.wales/commission/our-procurement-values/how-to-bid-for-a-welsh-parliament-contract/ - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06d6d1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06d6d1.json.