---
title: "COSHH Assessment"
ocid: "ocds-h6vhtk-06d981"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06d981"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06d981.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06d981.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "CARDIFF AND VALE UNIVERSITY HEALTH BOARD"
published: "2026-08-03"
---

# COSHH Assessment

Buyer: CARDIFF AND VALE UNIVERSITY HEALTH BOARD  
Current stage: Planning  
OCID: ocds-h6vhtk-06d981

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## Summary

The Cardiff and Vale University Health Board, in collaboration with the NHS Wales Shared Services Partnership, is in the planning stage of a procurement process for a robust Control of Substances Hazardous to Health (COSHH) management system. This initiative, focusing on the health and safety consultancy services industry category, is aimed at managing the inventory and compliance associated with hazardous substances. The contract, due to start from 1st April 2027 and end on 31st March 2029, will serve within the UK, primarily in the Cardiff area. Key dates for businesses include a market engagement demonstration scheduled by 24th August 2026. Interested parties should note the future notice date set for 30th October 2026, indicating ongoing procurement activities before tender announcements.

This tender represents significant opportunities for businesses specializing in health and safety consultancy and digital system solutions, particularly those capable of deploying scalable systems adept at serving large organisations. Companies offering advanced digital integration, audit readiness, and compliance-enhancing features such as automated updates and SDS management will find this tender particularly suited to their offerings. The opportunity is also favourable for SMEs and voluntary and community sector enterprises, with the provision for participation specifically indicated. With a gross contract value of £44,400 and the potential for deep integration across health and safety management systems, businesses can leverage this opportunity for sustained growth and service diversification.

## Notice

COSHH is a legal requirement designed to ensure that organisations systematically identify, assess, and control risks from hazardous substances to protect the health and safety of workers and others who may be exposed. In this context, we are seeking to engage with companies that provide robust, scalable COSHH management systems capable of supporting large and complex organisations. Systems that support digital workflows, audit readiness, and integration with wider health and safety management arrangements would be of particular interest.

### Planning Information

A demonstration via Microsoft Teams will take place as part of the market engagement. If you would like to arrange a demonstration, please contact Gracie.Westlake@wales.nhs.uk to schedule
Solutions should demonstrably assist with COSHH assessments, substance inventory management, review and assurance processes, and regulatory compliance, while enabling consistent oversight, reporting, and user accessibility.
The system will allow for hierarchal and organisational structure breakdowns along with full overview of substances.
Duplication of assessments should be minimised / impossible to ensure the system is maintained and reflective of substances within the organisation.
A demonstration of the COSHH management system and its full capabilities is essential and cover such topics; 
• How does the system perform across multiple sites and thousands of substances.
• What can the system do without human intervention.
• How the system helps you prove compliance to regulators.
• How they ensure staff use the system.
• Evidence of supporting large, complex organisations.
• Planned enhancements, AI use, automation, regulatory updates.
Essentials;
• Ability to create, review, and approve COSHH assessments with clear workflows.
• Embedded hazard information (e.g., CLP classifications, exposure routes, control measures).
• Version control with audit trails for changes, approvals, and reviews.
• Automated prompts for re assessment based on expiry dates or regulatory changes.
• Centralised inventory covering all sites, departments, and storage locations.
• Ability to track quantities, usage, and storage conditions.
• Automatic flagging of banned, restricted, or high risk substances.
• Automated SDS retrieval and updates from manufacturers or databases.
• SDS expiry tracking and alerts.
• Clear documentation of required controls (PPE, ventilation, training, monitoring).
• Ability to assign controls to responsible persons and track completion.
• Notifications for overdue actions.
• Ability to attach documents, photos, monitoring results, and certificates.
• Built in alignment with COSHH Regulations, CLP, REACH, and workplace exposure limits.
• Ability to generate compliance reports for internal and external audits.
• Full audit trails for assessments, approvals, SDS updates, and inventory changes.
• Scheduled review cycles with automated reminders.
• Dashboards showing overdue assessments, missing SDS, or high risk substances.
• Ability to escalate non compliance to senior management.
• Intuitive interface suitable for both technical and non technical users.
• Role based permissions to ensure appropriate access.
Desirables;
• Integration with procurement systems to prevent unauthorised purchases.
• Integration with maintenance systems for engineering controls.
• Ability to record exposure monitoring results and link them to substances.
• Health surveillance scheduling, tracking, and reporting.
• Alerts for exceedances or overdue surveillance.
• Ability to link COSHH related incidents to substances and assessments.
• Trend analysis to identify recurring issues (e.g., spills, dermatitis cases).
• API capability to integrate with:
o Procurement systems
o Asset management
o Incident reporting systems
o Health surveillance platforms
o Learning management systems (LMS)
• Built in training modules or onboarding workflows.
• Supplier provided training, helpdesk support, and SLA commitments.
• Automated updates when regulations change.
• Mobile access for labs, workshops, and clinical environments.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/072984-2026 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Aug 2026 |
| Submission deadline | Not specified |
| Future notice date | 30 Oct 2026 |
| Award date | Not specified |
| Contract period | 31 Mar 2027 - 31 Mar 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £37,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CARDIFF AND VALE UNIVERSITY HEALTH BOARD |
| Additional buyers | NHS WALES SHARED SERVICES PARTNERSHIP |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF14 4HH |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Taff's Well |
| Westminster constituency | Cardiff North |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan |

## CPV Codes

### Divisions

- 71 - Architectural, construction, engineering and inspection services

### Codes

- 71317210 - Health and safety consultancy services

## Release History

- 3 Aug 2026 at 08:00 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/072984-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/072984-2026
  3rd August 2026 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06d981. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06d981.json.