--- title: "Records Management and Storage" ocid: "ocds-h6vhtk-06dc05" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06dc05" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06dc05.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06dc05.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "KENT COUNTY COUNCIL" published: "2026-08-05" --- # Records Management and Storage Buyer: KENT COUNTY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-06dc05 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06dc05) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06dc05.json) ## Summary Kent County Council is in the planning stage of a procurement process titled "Records Management and Storage," which aims to secure services in the storage and retrieval sector. The focus is on the handling of physical records including storage, retrieval, transportation, tracking, and disposal. This procurement is categorised under services, specifically in storage and records management, and is located within the UKJ4 region, with Maidstone as the key locality. The current stage involves a market engagement exercise to gather feedback, actively inviting interested suppliers to participate before the deadline on 24th August 2026. The expected contract period may commence on 1st July 2027 and extend up to 2037, reflecting the project's strategic importance and duration. This procurement presents significant growth opportunities for businesses specialising in secure storage and records management services. Companies with expertise in handling large volumes of physical records and capability to provide comprehensive management solutions are well-suited to compete. Engaging in this market engagement can position businesses to influence the design of the service framework, potentially leading to a substantial contract valued at an estimated £800,000. Participation is encouraged via the Kent Business Portal, offering companies a chance to integrate their solutions into the future of records management for Kent County Council. ## Notice Kent County Council (KCC) is undertaking a Preliminary Market Engagement exercise to inform its future approach to Records Management Services. The current service includes the secure storage, retrieval, transportation, tracking and disposal of physical records, with approximately 65,500 records storage boxes currently held off-site. Through this engagement, KCC is seeking feedback on the service. The information gathered will be used to help shape future service requirements and inform the Council's decision-making regarding future contractual arrangements. Please refer to the Market Engagement Questionnaire for further information regarding the service and Market Engagement Exercise. For more information about this opportunity, please visit the eSourcing portal at: https://www.kentbusinessportal.org.uk/tenders/UK-UK-Maidstone:-Storage-and-retrieval-services./Z9JE7225KW To respond to this opportunity, please click here: https://www.kentbusinessportal.org.uk/respond/Z9JE7225KW ### Planning Information Kent County Council (KCC) is undertaking a market engagement exercise to gather feedback from suppliers regarding the future provision of Records Management Services. Please access the market engagement questionnaire via the Kent Business Portal for further information and details of how to participate. The deadline for response is 12 pm on Monday 24th August 2026. Please note that the estimated contract value, duration and commencement dates are indicative only and have been provided for the purposes of this market engagement notice. The future scope, duration, and value of any subsequent arrangement remain under consideration and may be subject to change following market engagement and consideration of future Local Government Reorganisation (LGR). ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/074026-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Aug 2026 | | Submission deadline | Not specified | | Future notice date | 24 Aug 2026 | | Award date | Not specified | | Contract period | 30 Jun 2027 - 30 Jun 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £800,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | KENT COUNTY COUNCIL | | Locality | MAIDSTONE | | Post town | Rochester | | Postcode | ME14 1XQ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ4 Kent | | ITL 3 | TLJ45 Mid Kent | | Local authority | Maidstone | | Electoral ward | Penenden Heath | | Westminster constituency | Maidstone and Malling | | Delivery location | TLJ4 Kent | ## CPV Codes ### Divisions - 63 - Supporting and auxiliary transport services; travel agencies services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 63121000 - Storage and retrieval services - 79996100 - Records management ## Release History - 5 Aug 2026 at 09:31 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/074026-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/074026-2026 5th August 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.kentbusinessportal.org.uk/respond/Z9JE7225KW - https://www.kentbusinessportal.org.uk/tenders/UK-UK-Maidstone:-Storage-and-retrieval-services./Z9JE7225KW - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06dc05. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06dc05.json.