---
title: "Maintenance of Air Conditioning/Cooling Systems, Chilled Water Systems and Associated Plant Controls"
ocid: "ocds-h6vhtk-06dc61"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06dc61"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06dc61.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06dc61.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "HERIOT-WATT UNIVERSITY"
published: "2026-08-05"
---

# Maintenance of Air Conditioning/Cooling Systems, Chilled Water Systems and Associated Plant Controls

Buyer: HERIOT-WATT UNIVERSITY  
Current stage: Tender  
OCID: ocds-h6vhtk-06dc61

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## Summary

Heriot-Watt University is seeking a contractor for the maintenance of air conditioning and cooling systems, alongside chilled water systems and associated plant controls, across its main Edinburgh campus and several other sites, including the Jean Muir Student Village in Galashiels and Panmure House in Edinburgh city centre. This falls under the 'services' category, specifically 'Repair and Maintenance Services'. The procurement process is currently at the tender stage with an open procedure method. Key dates include a submission deadline and award period starting on the 4th of September 2026. The project carries a value of £160,000 and has a contract duration of 1080 days, with possible extensions for up to a total of five years based on performance.

This tender presents a significant opportunity for businesses specialising in repair and maintenance of mechanical systems, particularly air conditioning and cooling systems. Companies with expertise in managing diverse mechanical plant infrastructures are well-suited to compete. The contract's emphasis on technical quality (65%) over price (35%) indicates an ideal opportunity for businesses that can demonstrate high technical competence and reliability. Firms holding authorisations or memberships from bodies such as BESA or REFCOM stand to meet suitability criteria easily, offering a channel for business growth and establishment within the university's supply chain infrastructure.

## Notice

The University is seeking to appoint a Contractor to provide a planned maintenance service to the installed air conditioning/cooling systems, chilled water systems and associated plant control and services at its main Edinburgh campus, the Jean Muir Student Village in Galashiels, which consists of three residential buildings, and the High Mill Building. Also included is Panmure House, situated in Edinburgh city centre. Across these sites, the mechanical plant infrastructure includes a diverse mix of comfort heating and cooling systems as well as process-cooling equipment. Assets include packaged chillers, VRV/VRF systems, split air-conditioning units, close-control units, and DX coil systems.

### Lot Information

Lot 1

The University is seeking to appoint a Contractor to provide a planned maintenance service to the installed air conditioning/cooling systems, chilled water systems and associated plant control and services at its main Edinburgh campus, the Jean Muir Student Village in Galashiels, which consists of three residential buildings, and the High Mill Building. Also included is Panmure House, situated in Edinburgh city centre. Across these sites, the mechanical plant infrastructure includes a diverse mix of comfort heating and cooling systems as well as process-cooling equipment. Assets include packaged chillers, VRV/VRF systems, split air-conditioning units, close-control units, and DX coil systems. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58(1) of the Public Contracts (Scotland) Regulations 2015.

Renewal: The university reserves the right to extend the Agreement for a further two one-year periods essentially making this Contract five years (3+1+1), subject to satisfactory performance and continuation of the University's requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/074192-2026 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Aug 2026 |
| Submission deadline | 4 Sep 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £160,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HERIOT-WATT UNIVERSITY |
| Locality | RICCARTON, EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH14 4AS |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Pentland Hills |
| Westminster constituency | Edinburgh South West |
| Delivery location | TLM75 City of Edinburgh |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 50 - Repair and maintenance services

### Codes

- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
- 50000000 - Repair and maintenance services

## Release History

- 5 Aug 2026 at 12:18 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/074192-2026

## Notice URLs

- http://hw.ac.uk
- http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000839254
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00307
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/negotiation/rfq/modify/configuration/initStepReadOnly.si?reset=true&isOnModification=false&_ncp=1785851268627.17592-6

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06dc61. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06dc61.json.