---
title: "File Management Software"
ocid: "ocds-h6vhtk-06dd00"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06dd00"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06dd00.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06dd00.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SOUTH WESTERN AMBULANCE SERVICE NHS FOUNDATION TRUST"
published: "2026-08-06"
---

# File Management Software

Buyer: SOUTH WESTERN AMBULANCE SERVICE NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-06dd00

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06dd00.json)

## Summary

South Western Ambulance Service NHS Foundation Trust procured file management software for its digital, data and technology requirements. The purchase is classified as software packages and information systems, covering the supply of file management software rather than construction, facilities or consultancy work. The buyer is based in Exeter, and delivery is recorded within the United Kingdom. The requirement is relevant to software publishers, technology suppliers, systems integrators and specialist resellers whose offering includes file management capabilities. It may also suit businesses that provide licensing and associated software supply at organisational scale, although the published requirement does not describe additional implementation, training or support services. The procurement was arranged for the ambulance service trust’s operational technology needs.

The procurement has been awarded following a below-threshold limited competition. It used one completed lot. Softcat PLC was selected as the supplier, and the resulting contract is active. The contract was signed on 15 May 2026 and runs from 17 May 2026 to 16 May 2027. Its value is £18,062.28 excluding VAT, or £21,674.74 including VAT. The award is recorded as active and relates to the supply of the file management software. The process was below the applicable threshold, with participation limited to invited competitors rather than an open tender. The published outcome identifies the supplier and the contract terms, but does not set out a scored evaluation breakdown or separate award date.

This outcome demonstrates a defined requirement for file management software within an NHS ambulance service, with delivery through a limited-competition route and a contract awarded to a large technology supplier. Businesses considering future opportunities with this buyer would need a credible file management software proposition and the ability to supply software packages or information systems at comparable organisational scale. Specialist software publishers, authorised resellers and technology suppliers with relevant product knowledge are the closest fit. The procurement also indicates that a supplier may need to compete effectively in a restricted field of invited providers, rather than relying only on visibility through open-market tendering. The requirement is focused on software supply, not broad unrelated IT services.

## Notice

SWAST-5014-DDaT File Management Software

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/074433-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Below threshold - limited competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Aug 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 15 May 2026 |
| Contract period | 17 May 2026 - 16 May 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £18,062 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH WESTERN AMBULANCE SERVICE NHS FOUNDATION TRUST |
| Locality | EXETER |
| Postcode area | Exeter |
| Postcode | EX2 7HY |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK4 Devon |
| ITL 3 | TLK43 Devon CC |
| Local authority | Exeter |
| Electoral ward | St Loyes |
| Westminster constituency | Exmouth and Exeter East |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SOFTCAT PLC |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 6 Aug 2026 at 08:04 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/074433-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/074433-2026
  6th August 2026 - Contract details notice on Find a Tender

## Notice URLs

- http://Softcat.com
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06dd00. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06dd00.json.