--- title: "Preliminary Market Engagement for 3D Reality Capture, Scanning and Digital Asset Recording Solution" ocid: "ocds-h6vhtk-06dd6f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06dd6f" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06dd6f.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06dd6f.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "CARMARTHENSHIRE COUNTY COUNCIL" published: "2026-08-06" --- # Preliminary Market Engagement for 3D Reality Capture, Scanning and Digital Asset Recording Solution Buyer: CARMARTHENSHIRE COUNTY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-06dd6f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06dd6f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06dd6f.json) ## Summary Carmarthenshire County Council is in the planning stage of a public procurement process for a "3D Reality Capture, Scanning and Digital Asset Recording Solution," with an initial focus on engaging the market and gathering relevant information. The council, located in Carmarthen, United Kingdom, is inviting suppliers to participate in preliminary market engagement before any formal tender process. This engagement is scheduled to conclude on 28 August 2026, and business users are encouraged to reach out to Shane Evans via email. The procurement falls under the goods category and pertains to specialised equipment such as lasers, surveying instruments, and mapping software. The expected contract period could start as early as 1 October 2026 and will potentially cover a year. This opportunity presents significant growth potential for businesses specialising in 3D reality capture, surveying technology, and digital asset management. Companies offering innovative solutions compatible with CAD/BIM workflows, and those capable of providing comprehensive services including software, equipment, training, and technical support, are well-suited to engage. Small to medium-sized enterprises (SMEs), particularly those familiar with public sector needs and frameworks, might find this engagement beneficial to establish a foothold in the public sector market, even though the process is primarily aimed at gathering information rather than immediate procurement. Such participation can lead to future tender opportunities, contributing to business expansion in public sector contracts. ## Notice Carmarthenshire County Council wishes to undertake preliminary market engagement in relation to a potential requirement for a professional 3D reality capture solution capable of supporting surveying, spatial data capture, measured building survey work, CAD/BIM workflows and digital asset recording activities across the Authority. The requirement may include suitable scanning or imaging equipment, associated accessories, compatible software, licenses, training, implementation support, technical support, maintenance and related services. The Council is considering a potential requirement for a specialist 3D reality capture solution to support surveying, spatial data capture, point cloud production, CAD/BIM-related activity and digital asset recording. The purpose of this preliminary market engagement is to understand the range of solutions available and to gather information on technical capability, functionality, interoperability, data ownership, data hosting, software and licensing models, training, implementation, support, maintenance and whole-life cost considerations. Interested suppliers are invited to provide information on available equipment, software and service options that may meet the Council's operational requirements, including compatibility with public sector workflows, examples of use by comparable public bodies, whole-life cost models and availability through public sector frameworks or other compliant procurement arrangements. Indicative Scope Professional terrestrial laser scanning, imaging or equivalent 3D reality capture equipment suitable for measured building survey and spatial data capture work. Associated accessories, including tripods, batteries, chargers, cases and any other required field equipment. Software for point cloud registration, processing, viewing, export and use within CAD/BIM workflows. Licences, subscriptions or cloud services required to operate, process, store, host, access or share captured data. Training, implementation support, technical support, maintenance, warranty and upgrade options. Clear explanation of data ownership, data hosting, export formats, retention arrangements and ongoing access requirements. This invitation is issued for information-gathering and early market engagement purposes only. It does not constitute an invitation to tender, a commitment to proceed with a future procurement process, or a commitment to award a contract. ### Planning Information Interested suppliers are requested to respond by email with concise written information addressing the areas set out in this notice. The Council may invite suppliers to take part in follow-up clarification discussions, demonstrations or Teams meetings where this would assist understanding of the market. Any such engagement will be managed to avoid giving any supplier an unfair advantage and to support a fair and transparent approach. Interested parties should contact Shane Evans via email at ShEvans@carmarthenshire.gov.uk. Suppliers should clearly mark their response as: Preliminary Market Engagement - 3D Reality Capture Solution. The Council is particularly interested in receiving information on: available 3D reality capture, scanning, imaging or digital asset recording solutions; the extent to which proposed solutions can meet surveying and spatial data capture requirements; data ownership and data hosting arrangements; software licensing and subscription models; compatibility with existing workflows and systems; training and implementation requirements; support, maintenance and upgrade arrangements; whole-life cost considerations; use by other local authorities or comparable public bodies; and availability through public sector frameworks or other compliant procurement arrangements. Any values, dates and assumptions included in this notice are indicative only and may be amended following market engagement. Confidentiality: Responses will be treated as commercially confidential where appropriate. However, respondents should identify any information they consider commercially sensitive. Aggregated and anonymised feedback may be used to inform the Council's procurement strategy and any future specification. No commitment: This notice does not constitute an invitation to tender. The Council is not obliged to proceed with a procurement, use a particular route to market, or award a contract. Participation in this engagement will not guarantee inclusion in any future procurement process. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/074600-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Aug 2026 | | Submission deadline | Not specified | | Future notice date | 31 Aug 2026 | | Award date | Not specified | | Contract period | 30 Sep 2026 - 30 Sep 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £33,333 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CARMARTHENSHIRE COUNTY COUNCIL | | Locality | CARMARTHEN | | Post town | Swansea | | Postcode | SA31 1JP | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL4 Mid and South West Wales | | ITL 3 | TLL42 South West Wales | | Local authority | Carmarthenshire | | Electoral ward | Carmarthen Town North and South | | Westminster constituency | Caerfyrddin | | Delivery location | TLL14 South West Wales | ## CPV Codes ### Divisions - 38 - Laboratory, optical and precision equipments (excl. glasses) - 48 - Software package and information systems ### Codes - 38290000 - Surveying, hydrographic, oceanographic and hydrological instruments and appliances - 38636100 - Lasers - 48326000 - Mapping software package ## Release History - 6 Aug 2026 at 10:25 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/074600-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/074600-2026 6th August 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.carmarthenshire.gov.wales - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06dd6f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06dd6f.json.