---
title: "Multi-Functional Devices"
ocid: "ocds-h6vhtk-06de40"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06de40"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06de40.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06de40.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "The Police and Crime Commissioner for Humberside"
published: "2026-08-06"
---

# Multi-Functional Devices

Buyer: The Police and Crime Commissioner for Humberside  
Current stage: Award  
OCID: ocds-h6vhtk-06de40

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## Summary

The Police and Crime Commissioner for Humberside procured multi-functional devices (MFDs) and associated printing capability for the Humberside Police estate. The requirement covers an existing fleet of 158 devices supporting digital workflows and the police force’s legal and administrative requirements. The devices bridge electronic processes with physical printing and document handling across the force’s operations. The arrangement allows the fleet size to change as the Humberside Police estate develops, while maintaining compatibility with its technical architecture. The procurement is for goods, classified under CPV 30232100 for printers and plotters. Delivery and use are across the Humberside Police estate in the Yorkshire and Humber area. The buyer is the Police and Crime Commissioner for Humberside, based in Cottingham.

This procurement has been completed and awarded. A seven-year call-off contract was awarded under Lot 1 of the Crescent Purchasing Consortium Multifunctional Devices Framework, using a limited procedure without prior publication of a call for competition. The stated rationale was that changing supplier would create statutory, operational and technical compatibility risks. Konica Minolta Business Solutions (UK) Limited was awarded the contract, which was signed on 20 May 2026. The contract value is £946,456 including the stated currency of GBP. The arrangement uses an all-inclusive cost-per-page charging model and provides flexibility to adjust the device fleet and print volumes. It was evaluated through the framework’s objective criteria, including local technical compatibility, transition risks and lifecycle economics. The tender status is complete and the contract status is active.

This requirement indicates recurring demand from a police organisation for managed multifunctional device services at enterprise scale. A credible future competitor would need to supply, maintain and adapt a sizeable MFD fleet while integrating reliably with complex existing technical architecture. Experience supporting legally and administratively sensitive public-sector workflows would be relevant, particularly where service continuity and statutory compliance are critical. Suppliers would also need to offer flexible fleet management as organisational structures and print volumes change, rather than a fixed equipment supply alone. The commercial model points to capability in all-inclusive cost-per-page charging, print-volume management, licensing and lifecycle economics. Businesses with established large-scale service infrastructure, strong transition planning and the capacity to support long-term deployment would be well placed to compete when this requirement next reaches the market.

## Notice

The Contracting Authority's estate comprises 158 multi-functional devices (MFDs) that serve as a critical operational backbone for the police force by bridging digital workflows with strict legal and administrative requirements. Following the expiration of the previous contract on 20th May 2026, transitioning to a new supplier is unfeasible due to severe statutory risks, operational disruption, and complex technical architecture compatibility issues. Consequently, the force requires the contractual flexibility to scale its MFD fleet size in alignment with changes to the Humberside Police estate. This adaptability balances operational and statutory mandates with the efficiency savings central to public procurement and the force's strategic goals.

### Lot Information

Lot 1

The Contracting Authority's estate comprises 158 multi-functional devices (MFDs) that serve as a critical operational backbone for the police force by bridging digital workflows with strict legal and administrative requirements. Following the expiration of the previous contract on 20th May 2026, transitioning to a new supplier is unfeasible due to severe statutory risks, operational disruption, and complex technical architecture compatibility issues. Consequently, the force requires the contractual flexibility to scale its MFD fleet size in alignment with changes to the Humberside Police estate. This adaptability balances operational and statutory mandates with the efficiency savings central to public procurement and the force's strategic goals.

### Procurement Information

The Contracting Authority's estate comprises 158 multi-functional devices (MFDs) that serve as a critical operational backbone for the police force by bridging digital workflows with strict legal and administrative requirements. Following the expiration of the previous contract on 20th May 2026, transitioning to a new supplier is unfeasible due to severe statutory risks, operational disruption, and complex technical architecture compatibility issues. Consequently, the force requires the contractual flexibility to scale its MFD fleet size in alignment with changes to the Humberside Police estate. This adaptability balances operational and statutory mandates with the efficiency savings central to public procurement and the force's strategic goals. To achieve this, the contracting authority is awarding a 7-year call-off contract under Lot 1 of the Crescent Purchasing Consortium (CPC) Multifunctional Devices Framework, adhering to Regulation 33 of the Public Contracts Regulations 2015. The framework's objective criteria permit direct award variation when local technical compatibility, critical transition risks, and long-term lifecycle economics make a supplier transition unfeasible. This 7-year term is an objective requirement directly tied to the commercial deployment, licensing, and amortisation of the active enterprise infrastructure. Securing this extended timeline enables the supplier to offer a highly specialised, all-inclusive cost-per-page charging model. This commercial structure maintains operational stability while providing the authority with maximum financial flexibility to adapt to evolving print volumes driven by ongoing organisational restructuring.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/074921-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Aug 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 20 May 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £946,456 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | The Police and Crime Commissioner for Humberside |
| Locality | COTTINGHAM |
| Postcode area | Hull |
| Postcode | HU16 5SN |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE1 East Yorkshire and Northern Lincolnshire |
| ITL 3 | TLE12 East Riding of Yorkshire |
| Local authority | East Riding of Yorkshire |
| Electoral ward | Cottingham North |
| Westminster constituency | Kingston upon Hull North and Cottingham |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Konica Minolta Business Solutions (UK) Limited |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30232100 - Printers and plotters

## Release History

- 6 Aug 2026 at 16:01 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/074921-2026

## Notice URLs

- https://www.humberside-pcc.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06de40. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06de40.json.