---
title: "Portable audio conferencing solution"
ocid: "ocds-h6vhtk-06df3e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06df3e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06df3e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06df3e.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "South Downs National Park Authority"
published: "2026-08-07"
---

# Portable audio conferencing solution

Buyer: South Downs National Park Authority  
Current stage: Award  
OCID: ocds-h6vhtk-06df3e

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06df3e.json)

## Summary

South Downs National Park Authority procured a portable wireless conference microphone system for public meetings of the Authority and its committees. The requirement covers both supply and configuration of the equipment, rather than a general audio-visual service. The goods include conference microphones and associated loudspeakers, classified as audio-visual equipment and microphones and loudspeakers. Delivery is in the South East of England. The buying organisation is the South Downs National Park Authority, based at the South Downs Centre in Midhurst. This requirement is relevant to businesses supplying portable wireless conference systems, microphones, loudspeakers or related meeting-room audio equipment, particularly where they can configure equipment for formal public-sector meetings and committee use.

The procurement is complete and was awarded to WHITWAM LIMITED. It used a direct award below the applicable threshold, without competition. The award covers one lot and the contract was signed on 25 June 2026. The active contract runs from 25 June 2026 to 24 June 2027. Its value is £34,931.03 excluding VAT, or £41,917.24 including VAT. The award is for the full portable audio conferencing solution, including the conference microphone and loudspeaker equipment. The contracting authority selected the supplier through the non-competitive below-threshold route, rather than inviting competing tenders. The recorded contract status is active, while the overall procurement status is complete.

This procurement shows demand from the South Downs National Park Authority for a portable wireless meeting audio system that can support public meetings and committee proceedings. A credible future supplier would need to provide suitable conference microphones and loudspeakers, configure the system for reliable use, and understand the practical requirements of formal meetings involving a public authority. Businesses combining equipment supply with hands-on configuration are better aligned than suppliers offering hardware alone. The awarded supplier is an SME, indicating that this type of requirement can be delivered by a smaller specialist business rather than only by a large national contractor. Relevant competitors should be able to demonstrate dependable portable audio-visual equipment and experience configuring it for organised meeting environments.

## Notice

Supply and configuration of a portable wireless conference microphone system suitable for public meetings of the Authority and its committees.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/075353-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Aug 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 25 Jun 2026 |
| Contract period | 25 Jun 2026 - 24 Jun 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £34,931 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | South Downs National Park Authority |
| Locality | MIDHURST |
| Postcode area | Guildford |
| Postcode | GU29 9DH |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ27 West Sussex (South West) |
| Local authority | Chichester |
| Electoral ward | Midhurst |
| Westminster constituency | Arundel and South Downs |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | WHITWAM LIMITED |

## CPV Codes

### Divisions

- 32 - Radio, television, communication, telecommunication and related equipment

### Codes

- 32321200 - Audio-visual equipment
- 32340000 - Microphones and loudspeakers

## Release History

- 7 Aug 2026 at 14:32 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/075353-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/075353-2026
  7th August 2026 - Contract details notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.southdowns.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06df3e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06df3e.json.