--- title: "Pre-Market Engagement: Supply, Installation and Maintenance of Hot Water Boilers and Chilled/Ambient Water Dispensers" ocid: "ocds-h6vhtk-06dfe4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06dfe4" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06dfe4.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06dfe4.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "BEDFORD COLLEGE" published: "2026-08-10" --- # Pre-Market Engagement: Supply, Installation and Maintenance of Hot Water Boilers and Chilled/Ambient Water Dispensers Buyer: BEDFORD COLLEGE Current stage: Planning OCID: ocds-h6vhtk-06dfe4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06dfe4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06dfe4.json) ## Summary Bedford College is currently in the planning stage of a procurement process, with the focus on a Preliminary Market Engagement (PME) for the supply, installation, and maintenance of hot water boilers and chilled/ambient water dispensers across its estate. The buyer, Bedford College, is located in Bedford, United Kingdom. This engagement aims to gather insights on market capabilities, supplier solutions, and pricing for these services. Key dates include the submission deadline for PME Questionnaire responses, due by 24 August 2026 at noon, and clarification questions must be submitted by 17 August 2026. The industry categories involved include repair and maintenance services, water coolers, and heating equipment. This tender presents excellent opportunities for businesses specializing in the supply, installation, and maintenance of heating and water dispensing equipment. Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) are particularly encouraged to partake, as the contract period extends from March 2027 to February 2031. The process seeks to explore a single supplier's ability to deliver end-to-end services, and businesses with innovative, sustainable, and efficient solutions stand to influence future procurement strategies at Bedford College. This engagement phase offers an opening for businesses to align their services with the college's goals for improved service delivery and value for money. ## Notice Preliminary Market Engagement (PME): Supply, Installation and Maintenance of Hot Water Boilers and Chilled/Ambient Drinking Water Dispensers The Bedford College Group is undertaking a Preliminary Market Engagement (PME) exercise to gain a better understanding of the current market and available solutions relating to the provision of hot water boilers and chilled/ambient drinking water dispensers across its estate. The purpose of this engagement is to obtain insight from suppliers regarding the supply, installation, commissioning, maintenance and support of drinking water and hot water dispensing equipment, together with associated servicing, filtration, hygiene management, lifecycle maintenance and customer support arrangements. The College is seeking to understand current market capabilities, emerging technologies, sustainable solutions, innovative delivery models and best practice approaches that may assist in shaping future requirements. Through this engagement, the College wishes to explore the feasibility of a single supplier providing a comprehensive end-to-end service across multiple sites, including equipment provision, installation, planned preventative maintenance, reactive repairs, servicing and ongoing contract support. Suppliers are invited to provide feedback on equipment options, commercial models, maintenance approaches, implementation considerations, risk factors and any opportunities to improve value for money and service delivery. Information gathered through this exercise will be used to inform the College's understanding of the marketplace, support the development of its future requirements and procurement strategy, and assist in determining the most appropriate approach for any potential future procurement. This Preliminary Market Engagement is being undertaken solely for market research and information-gathering purposes. It does not constitute a call for competition, invitation to tender, request for quotation, or any commitment by The Bedford College Group to commence a procurement process or award a contract. Participation in this exercise will not confer any advantage or disadvantage in relation to any future procurement activity. Interested organisations are invited to review the accompanying Preliminary Market Engagement documentation and complete the questionnaire via the MultiQuote portal. ### Planning Information Bedford College is undertaking a Preliminary Market Engagement to better understand the market, supplier capabilities, available solutions and indicative pricing for the supply, installation and maintenance of hot water boilers and chilled/ambient water dispensers across its estate. Interested organisations are invited to review the attached PME document and complete the PME Questionnaire via the MultiQuote portal. Clarification questions should be submitted via the portal by 17 August 2026. Responses to the PME Questionnaire must be submitted by 24 August 2026 at 12:00 noon. This engagement is being undertaken for market research purposes only and does not constitute a formal procurement process or an invitation to tender. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/075633-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Aug 2026 | | Submission deadline | Not specified | | Future notice date | 4 Jan 2027 | | Award date | Not specified | | Contract period | 1 Mar 2027 - 28 Feb 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BEDFORD COLLEGE | | Locality | BEDFORD | | Post town | Milton Keynes | | Postcode | MK42 9AH | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH24 Bedford | | Local authority | Bedford | | Electoral ward | Cauldwell | | Westminster constituency | Bedford | | Delivery location | Not specified | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 50 - Repair and maintenance services ### Codes - 31141000 - Water coolers - 39715200 - Heating equipment - 50000000 - Repair and maintenance services ## Release History - 10 Aug 2026 at 10:36 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/075633-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/075633-2026 10th August 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06dfe4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06dfe4.json.