---
title: "Digital Asset Management System"
ocid: "ocds-h6vhtk-06e0c9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e0c9"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e0c9.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e0c9.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Heritage Fund"
published: "2026-08-11"
---

# Digital Asset Management System

Buyer: Heritage Fund  
Current stage: Award  
OCID: ocds-h6vhtk-06e0c9

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06e0c9.json)

## Summary

The Heritage Fund procured a fully configured, secure and scalable digital asset management system (DAMS) as an information technology service. The system is intended to support around 340 staff users, four to five system administrators and approximately 1,500 to 2,000 external users, including grantees, partner organisations, suppliers and journalists. Its scope covers multi-brand environments, self-service access, asset governance, consent tracking and a straightforward user experience for both internal and external users. Delivery is across the United Kingdom. The requirement is for a managed digital platform capable of handling changing external-user demand while giving the Heritage Fund control over its digital assets, permissions and consent processes.

The procurement is complete and the contract was awarded to Brandstencil Ltd on 7 August 2026. The award value is £45,698 excluding VAT, or £54,837 including VAT. The contract period runs from 1 September 2026 to 31 August 2029. It was a below-threshold procurement using a method recorded as unknown, with one completed lot. The award covers digital asset management services and information technology services. A contract signature milestone was scheduled for 14 August 2026. The selected supplier is a small or medium-sized enterprise. The award is active, while the tender itself is recorded as complete.

This requirement shows demand from the Heritage Fund for a specialist digital asset management provider able to configure and secure a production-ready platform rather than supply an isolated software product. Credible competitors would need experience supporting several hundred internal users alongside a substantially larger, variable external community. Relevant capability includes administration of multi-brand environments, self-service onboarding and access controls, asset governance, consent and permissions management, and a user interface suitable for both professional staff and occasional external users. Suppliers should be able to demonstrate scalable service delivery, information security and reliable platform administration across the United Kingdom. Experience serving public, grant-making, cultural or partner-based organisations would help establish understanding of the varied user groups and governance needs.

## Notice

We are seeking to appoint a supplier to deliver a fully configured, secure and scalable Digital Asset Management System (DAMS) that serves approximately: *340 + staff users *4 - 5 system administrators *1,500-2,000 external users (grantees, partner organisations, suppliers, journalists), with month to month variability The system must support multi-brand environments, self-service access, asset governance, consent tracking, and a simple user experience for staff and external users.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/075998-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Below threshold - unknown |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Aug 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 7 Aug 2026 |
| Contract period | 1 Sep 2026 - 31 Aug 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £45,698 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Heritage Fund |
| Locality | LONDON |
| Postcode area | Central London |
| Postcode | EC4R 2YA |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | City of London |
| Electoral ward | Dowgate |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Brandstencil Ltd |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72222300 - Information technology services

## Release History

- 11 Aug 2026 at 09:01 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/075998-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/075998-2026
  11th August 2026 - Contract award notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e0c9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06e0c9.json.