---
title: "Durban House - Document storage and retrieval Service"
ocid: "ocds-h6vhtk-06e120"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e120"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e120.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e120.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "West Sussex County Council"
published: "2026-08-11"
---

# Durban House - Document storage and retrieval Service

Buyer: West Sussex County Council  
Current stage: Award  
OCID: ocds-h6vhtk-06e120

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e120)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06e120.json)

## Summary

West Sussex County Council procured document management services for Durban House, specifically the storage, collection and transfer of boxed documents. The requirement covers document storage and retrieval, with activity delivered across West Surrey and West Sussex. It was a call-off from ESPO Framework 390_22, the framework for document management solutions. The buying organisation is West Sussex County Council, a local authority based in Chichester. The procurement was classified as document management services. The physical handling element involved uplifting boxes, transferring them and storing them securely for later retrieval. This is therefore relevant to archive storage companies, records management providers, document logistics operators and businesses able to manage boxed records across the specified West Sussex and Surrey areas.

The procurement has been awarded and the contract is active. West Sussex County Council used a limited procedure for a direct award from the ESPO framework, without prior publication of a call for competition. The award went to Offsite Archive Storage and Integrated Services (UK) Limited. The contract value is £234,221. The contract was signed on 6 July 2026. The requirement was evaluated on price. The single lot covering storage, uplift and transfer of boxes is recorded as cancelled, although an active award and active contract are recorded against it. One bid was reported for the lot. The direct award rationale states that the procurement fell outside the scope of the relevant directive.

This award indicates established demand from West Sussex County Council for outsourced boxed-record storage, archive logistics and retrieval support. A credible competitor for a future requirement would need secure storage capacity, controlled collection and transfer processes, and the operational ability to manage boxed documents reliably across West Sussex and West Surrey. Relevant experience should include records management, archive storage, inventory control, retrieval fulfilment and chain-of-custody handling. The procurement was made through a direct ESPO framework award, so suppliers seeking comparable work with this buyer would also benefit from understanding the framework’s routes, terms and eligibility requirements. The selected supplier was a large business, indicating that capacity and dependable operational infrastructure were important features of the successful offer.

## Notice

Call-off ESPO Framework 390_22 Document Management Solutions Document storage and retrieval Service at Durban house

### Procurement Information

A direct award of ESPO

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/076150-2026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Aug 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 6 Jul 2026 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £234,221 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | West Sussex County Council |
| Locality | CHICHESTER |
| Postcode area | Portsmouth |
| Postcode | PO19 1RQ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ27 West Sussex (South West) |
| Local authority | Chichester |
| Electoral ward | Chichester Central |
| Westminster constituency | Chichester |
| Delivery location | TLJ27 West Sussex (South West), TLJ28 West Sussex (North East) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | OFFSITE ARCHIVE STORAGE AND INTEGRATED SERVICES (UK) LIMITED |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72512000 - Document management services

## Release History

- 11 Aug 2026 at 11:48 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/076150-2026

## Notice URLs

- https://www.gov.uk/government/organisations/cabinet-office
- https://www.westsussex.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e120. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06e120.json.