---
title: "815LB - eBulk System For DBS Checks"
ocid: "ocds-h6vhtk-06e28a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e28a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e28a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e28a.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "Leeds Beckett University"
published: "2026-08-12"
---

# 815LB - eBulk System For DBS Checks

Buyer: Leeds Beckett University  
Current stage: Tender  
OCID: ocds-h6vhtk-06e28a

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## Summary

Leeds Beckett University is procuring an eBulk system and managed service for Disclosure and Barring Service (DBS) checks. The requirement combines software, database and support capabilities with the operational capacity to process a high volume of DBS applications within short, critical timescales. The service should provide an efficient, streamlined application process supported by accurate live data and effective reporting. The University needs to monitor application progress, identify and resolve delays, and help applicants complete their checks promptly so they can progress onto their chosen course. The work supports the University’s admissions process, reducing administrative effort and improving the applicant experience. Delivery is for Leeds Beckett University in Leeds, and the procurement is classified primarily as goods, with associated IT and human resources consultancy services.

The procurement has reached tender: Leeds Beckett University invited offers through an open procedure. It comprises one lot with a gross estimated value of £560,000. Suppliers could submit bids electronically, in English. Questions were due by 28 August 2026 at 12:00, and offers were due by 17 September 2026 at 12:00. The intended award decision period ends on 28 September 2026 at 23:59. The contract is scheduled to run from 1 January 2027 to 31 December 2029, with optional extensions of two further 12-month periods, allowing an end date of 31 December 2031. Evaluation is based on price at 30% and quality at 70%, covering relevant higher-education track record, systems and technology, flexibility and availability, implementation and training, turnaround times, and social value.

This opportunity suits suppliers that already operate secure, dependable DBS application workflows and can manage substantial volumes during concentrated university admissions periods. Strong candidates will be able to combine an effective eBulk platform with accurate, live case data, useful management reporting and active delay resolution. The evaluation gives significant weight to flexibility, service availability, implementation speed, staff training and turnaround times, so bidders should demonstrate operational resilience, responsive support and a practical mobilisation plan. Experience providing the service to other higher education institutions is directly assessed. Suppliers should also be able to explain their technology and systems clearly and offer credible social value. The requirement is identified as suitable for small and medium-sized enterprises, including specialist technology or managed-service providers with appropriate delivery capacity.

## Notice

There is a need for an organisation with the capacity and expertise to manage a high volume of DBS applications within a short and critical timeframe. The service must provide an efficient, streamlined process supported by accurate, live data and effective reporting, enabling the University to monitor application progress, identify and resolve delays, and ensure applicants complete the required checks promptly. This will support customers in progressing onto their chosen course as efficiently as possible, while reducing administrative burden and improving the overall applicant experience.

### Lot Information

Lot 1

Renewal: Optional Extensions taking in the format of 2 x 12 month extensions

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/076755-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Aug 2026 |
| Submission deadline | 17 Sep 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Jan 2027 - 31 Dec 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £560,000 |
| Lots value | £560,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Leeds Beckett University |
| Locality | LEEDS |
| Postcode area | Leeds |
| Postcode | LS1 3HB |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Little London & Woodhouse |
| Westminster constituency | Leeds Central and Headingley |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48610000 - Database systems
- 72000000 - IT services: consulting, software development, Internet and support
- 79414000 - Human resources management consultancy services

## Release History

- 12 Aug 2026 at 12:47 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/076755-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/076755-2026
  12th August 2026 - Tender notice on Find a Tender

## Notice URLs

- https://www.delta-esourcing.com/respond/737Q263E87
- https://www.delta-esourcing.com/respond/737Q263E87AccessCode-737Q263E87
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e28a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06e28a.json.