{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-06e2a2-2026-08-20T11:33:12+01:00", "date": "2026-08-20T11:33:12+01:00", "ocid": "ocds-h6vhtk-06e2a2", "initiationType": "tender", "parties": [ { "id": "GB-NHS-RYT", "name": "Public Health Wales NHS Trust", "identifier": { "scheme": "GB-NHS", "id": "RYT" }, "address": { "streetAddress": "2 Capital Quarter", "locality": "Cardiff", "postalCode": "CF10 4BZ", "country": "GB", "countryName": "United Kingdom", "region": "UKL22" }, "contactPoint": { "name": "Bethan Dyke", "email": "bethan.dyke@wales.nhs.uk" }, "roles": [ "buyer" ], "details": { "url": "http://nwssp.nhs.wales/ourservices/procurement-services/", "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicUndertaking", "description": "Public undertaking" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-WLS", "description": "Welsh devolved regulations apply" } ] } }, { "id": "GB-NHS-RQF", "name": "NHS Wales Shared Services Partnership", "identifier": { "scheme": "GB-NHS", "id": "RQF" }, "address": { "streetAddress": "4-5 Charnwood Court", "locality": "Cardiff", "postalCode": "CF15 7QZ", "country": "GB", "countryName": "United Kingdom", "region": "UKL15" }, "contactPoint": { "name": "Bethan Dyke", "email": "bethan.dyke@wales.nhs.uk" }, "roles": [ "buyer" ], "details": { "classifications": [ { "scheme": "UK_CA_TYPE", "id": "publicUndertaking", "description": "Public undertaking" }, { "scheme": "UK_CA_DEVOLVED_REGULATIONS", "id": "GB-WLS", "description": "Welsh devolved regulations apply" } ] } }, { "id": "GB-PPON-PJJN-1916-TDZM", "name": "Cyber Media", "identifier": { "scheme": "GB-PPON", "id": "PJJN-1916-TDZM" }, "address": { "streetAddress": "Opus House, Priestly Court", "locality": "Stafford", "postalCode": "ST18 0LQ", "country": "GB", "countryName": "United Kingdom", "region": "UKG24" }, "contactPoint": { "email": "bethan.dyke@wales.nhs.uk", "telephone": "01785222350" }, "roles": [ "supplier" ], "details": { "scale": "large", "vcse": false, "publicServiceMissionOrganization": false, "shelteredWorkshop": false }, "control": { "description": "N/A" } } ], "buyer": { "id": "GB-NHS-RYT", "name": "Public Health Wales NHS Trust" }, "tender": { "id": "PHW-DIR-63628", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "Theseus Platform for the management of Public Health Wales National Exercise Referrals Scheme (NERS)", "description": "Notification of intent to direct award to chosen supplier. Public Health Wales is seeking to procure a continuation and enhancement of the existing NERS Exercise Referrals Management System, delivered via the Theseus platform provided by Cyber Media Solutions Ltd. The proposed contract continues use of an existing service following extensive investment to procure and develop in 2022.The system is configured for use by 22 Local Authorities in Wales and supports a wide range of NERS pathways, including generic, back care, cancer, cardiac, falls prevention, lifestyle management, mental health, pregnancy, pulmonary, stroke and weight management. Each pathway is supported through a custom episode structure covering the full client journey, from referral and enrolment through consultations, exercise sessions, pathway-specific reviews and pre- and post-delivery consultations. In addition to the structured data collection forms used throughout the pathway, the system also includes more than 150 bilingual letter templates in English and Welsh, helping to ensure consistent communication and administration across the national scheme.", "status": "complete", "procurementMethod": "direct", "procurementMethodDetails": "Direct award", "procurementMethodRationale": "The Theseus platform is already configured specifically for the Welsh National Exercise Referral Scheme (NERS), including bespoke workflows, data capture requirements, and pathways tailored to the programme (e.g. cardiac, mental health, stroke, and weight management). In addition, the system includes integrated modules that are critical to service delivery, including: * EMIS (Optum) integration to enable GP referrals directly into the system * Data API integration with business intelligence systems * Referral pathways and forms configured for use across 22 Local Authorities in Wales * Existing SMS functionality, portal access, and reporting structures This level of configuration represents a highly bespoke solution aligned to current operational processes and national programme requirements. The procurement is proposed as a single supplier arrangement due to the following factors: * Existing system dependency and continuity: The Theseus platform is already embedded within NERS delivery, including established workflows, referral pathways, and data structures. Transitioning to an alternative system would require significant reconfiguration, service disruption, and potential data migration risks. * Specialist, proprietary platform: Theseus is a proprietary system owned and developed by Cyber Media Solutions Ltd, with no equivalent off-the-shelf alternative that replicates its current configuration, integrations (e.g. EMIS), and NERS-specific functionality without substantial redevelopment. * Integration with national primary care systems: The platform includes a specific EMIS integration module enabling GP referrals, with established contractual and technical arrangements. Replicating this integration with another supplier would involve additional third-party costs and implementation risk. * Operational and financial efficiencies: The proposal offers fixed pricing over a three-year period (with optional extensions), ensuring cost certainty and avoiding the additional implementation, transition, and training costs associated with a new supplier. * Existing support, training, and service model: The supplier provides an established support infrastructure, onboarding materials, SLA, and ongoing system updates, reducing risk and ensuring continuity of service delivery.", "lots": [ { "id": "1", "status": "complete" } ], "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" } ], "procurementMethodRationaleClassifications": [ { "id": "singleSuppliersTechnicalReasons" } ] }, "awards": [ { "id": "1", "title": "Use of Theseus Platform for the management of Public Health Wales National Exercise Referrals Scheme (NERS)", "status": "pending", "value": { "amountGross": 748293.6, "amount": 623578, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": true, "suppliers": [ { "id": "GB-PPON-PJJN-1916-TDZM", "name": "Cyber Media" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "72000000", "description": "IT services: consulting, software development, Internet and support" } ], "deliveryAddresses": [ { "region": "UKL", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "contractPeriod": { "startDate": "2026-09-21T00:00:00+01:00", "endDate": "2029-09-20T23:59:59+01:00", "maxExtentDate": "2031-09-19T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "Optional extension years will be invoked at the discretion of the trust, subject to review of contract performance." }, "relatedLots": [ "1" ], "documents": [ { "id": "076796-2026", "documentType": "awardNotice", "noticeType": "UK5", "description": "Transparency notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/076796-2026", "datePublished": "2026-08-12T13:54:58+01:00", "format": "text/html" }, { "id": "079370-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/079370-2026", "datePublished": "2026-08-20T11:33:12+01:00", "format": "text/html" } ], "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-09-03T23:59:59+01:00", "status": "scheduled" } ], "date": "2026-08-20T00:00:00+01:00", "standstillPeriod": { "endDate": "2026-09-01T23:59:59+01:00" } } ], "language": "en" }