---
title: "Waiver - UHB_QEH - 12003 - Rotamap Ltd - Online Rostering Systems Renewal"
ocid: "ocds-h6vhtk-06e398"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e398"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e398.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e398.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "University Hospitals Birmingham NHS Foundation Trust"
published: "2026-08-13"
---

# Waiver - UHB_QEH - 12003 - Rotamap Ltd - Online Rostering Systems Renewal

Buyer: University Hospitals Birmingham NHS Foundation Trust  
Current stage: Award  
OCID: ocds-h6vhtk-06e398

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06e398.json)

## Summary

University Hospitals Birmingham NHS Foundation Trust procured services to renew its Medirota online rostering system, supplied by Rotamap Ltd. The requirement concerns online rostering software and associated IT support services (CPV 72000000: IT services, including consulting, software development, internet and support). The buying organisation is an NHS foundation trust based at Queen Elizabeth Hospital Birmingham in Edgbaston, Birmingham. The procurement covered the Trust’s use of the Medirota system rather than a broader technology programme. Businesses relevant to this requirement include suppliers of online workforce rostering platforms, particularly those able to support healthcare organisations and maintain an existing rostering system.

The procurement has been completed and the contract was awarded to Rotamap Ltd. It used a direct award procedure described as below threshold and without competition, covering one lot. The contract was signed on 31 March 2026 and runs from 1 April 2026 to 30 September 2026. Its value is £10,595.10 excluding VAT and £12,714.12 including VAT. The award and contract are recorded as active. The procurement was for renewal of the existing Medirota Online Rostering System, rather than a new competitive purchase. The published outcome identifies Rotamap Ltd as the sole awarded supplier.

This award demonstrates a defined requirement from University Hospitals Birmingham NHS Foundation Trust for continued access to an online rostering system supplied with the supporting IT services needed to operate it. A credible competing supplier would need a mature workforce rostering platform, the technical capability to support online scheduling and system users, and experience maintaining a live service for a large NHS organisation. Providers offering replacement or renewal services would also need to understand the practical implications of moving from an established system, including continuity of rostering operations and support for the buyer’s existing workflows. The direct, below-threshold route indicates that familiarity with the incumbent system or a tightly matching service may be commercially important.

## Notice

This service relates to the Renewal for Medirota Online Rostering System supplied by provided by Rotamap Ltd

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/077238-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Aug 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 31 Mar 2026 |
| Contract period | 1 Apr 2026 - 30 Sep 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £10,595 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | University Hospitals Birmingham NHS Foundation Trust |
| Locality | BIRMINGHAM |
| Postcode area | Birmingham |
| Postcode | B15 2GW |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Edgbaston |
| Westminster constituency | Birmingham Edgbaston |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Rotamap Ltd |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 13 Aug 2026 at 13:09 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/077238-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/077238-2026
  13th August 2026 - Contract details notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.uhb.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e398. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06e398.json.