--- title: "HR & Payroll System" ocid: "ocds-h6vhtk-06e5a3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e5a3" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e5a3.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e5a3.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "Sheffield City Council" published: "2026-08-17" --- # HR & Payroll System Buyer: Sheffield City Council Current stage: Planning OCID: ocds-h6vhtk-06e5a3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e5a3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06e5a3.json) ## Summary Sheffield City Council is preparing to procure an HR, payroll and learning management system. The requirement is for software and information systems that bring together human resources administration, payroll processing and learning management functionality in a single proposed solution. The council is using supplier input to shape its detailed requirements and decide the procurement strategy for the desired outcome. The system will support the council’s own HR, payroll and learning-management operations. The procurement is classified as goods, although suppliers would need to provide a software-based solution rather than physical products. The requirement is suitable for small and medium-sized enterprises and voluntary, community and social enterprises, so businesses of different sizes and organisational types may be relevant when the requirement reaches the market. This process is at the planning stage and is pre-market engagement, not a formal tender or contract award. Sheffield City Council expects suppliers to submit market information by 11 September 2026. Potential providers that self-certify their solution can meet six of the seven high-level minimum requirements are expected to be invited to demonstrate a live solution during the week commencing 28 September 2026, with invitations expected during the week commencing 21 September 2026. The proposed contract period is 1 April 2027 to 31 March 2032, with renewal provision allowing it to extend to 31 March 2034. The stated procurement value is £0. One lot is planned, and the council will use responses to develop the requirements and procurement approach. The process is most relevant to suppliers that provide integrated HR, payroll and learning management software for public-sector or similarly complex organisations. A credible solution should be capable of meeting at least six of the council’s seven stated high-level minimum requirements, because that self-certification is the basis for selection for a live product demonstration. Suppliers should therefore be ready to explain their product’s functionality across HR administration, payroll and learning management, and to demonstrate the live system remotely using Microsoft Teams or an equivalent platform. The council has not set formal assessment criteria for this market exercise, but it is seeking evidence of solution capability and market interest to inform its future requirements. This is a preparation opportunity rather than a contract that can be bid for now. ## Notice Sheffield City Council is conducting this Pre-Market Engagement to understand the supply market for the supply of a HR Payroll and Learning Management System. The responses received will help us shape our requirements and determine the strategy we will take to achieve our desired outcome. ### Planning Information Sheffield City Council is conducting this Pre-Market Engagement to understand the supply market for the supply of a HR Payroll and Learning Management System. The responses received will help us shape our requirements and determine the strategy we will take to achieve our desired outcome. This Pre-Market exercise therefore does not constitute a formal tender and will not result in the letting of a contract. This process is solely to test the market to gather information and ascertain the level of interest in this Service. There are no formal criteria which we will use to judge your responses, and it is not our intention to provide any feedback. 2.9 All Potential Providers who self-certify that their proposed solution can meet six of the seven question detailed within Section 5 - Table 3, which are the Council high level minimum requirements for a HR Payroll and learning management system, will be invited to demonstrate their proposed live solution to the Council project team WC 28.09.2026 to aid further requirement development. Demonstrations will be via MS Teams (or equivalent) and invites will be sent to Potential Providers WC 21.09.2026 https://uk.eu-supply.com/ctm/Supplier/PublicPurchase/108281/0/0?returnUrl=ctm/Supplier/PublicTenders&b=UK ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/078127-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 17 Aug 2026 | | Submission deadline | Not specified | | Future notice date | 11 Sep 2026 | | Award date | Not specified | | Contract period | 1 Apr 2027 - 31 Mar 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Sheffield City Council | | Locality | SHEFFIELD | | Postcode area | Sheffield | | Postcode | S1 2HH | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE3 South Yorkshire | | ITL 3 | TLE32 Sheffield | | Local authority | Sheffield | | Electoral ward | City | | Westminster constituency | Sheffield Central | | Delivery location | TLE32 Sheffield | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 17 Aug 2026 at 13:38 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/078127-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/078127-2026 17th August 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://uk.eu-supply.com/ctm/Supplier/PublicPurchase/108281/0/0?returnUrl=ctm/Supplier/PublicTenders&b=UK - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e5a3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06e5a3.json.