--- title: "PAN3520 - Hire, Installation and Removal of Lighting and Animations" ocid: "ocds-h6vhtk-06e5b2" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e5b2" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e5b2.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e5b2.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "Leicester City Council" published: "2026-08-17" --- # PAN3520 - Hire, Installation and Removal of Lighting and Animations Buyer: Leicester City Council Current stage: Tender OCID: ocds-h6vhtk-06e5b2 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e5b2) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06e5b2.json) ## Summary Leicester City Council is procuring services to hire, install and remove Christmas lighting and animations for the council’s Tourism, Culture and Inward Investment Team. The work is for Town Hall Square in Leicester and covers seasonal display equipment and the associated installation and removal activity. This is a public-sector events and installation requirement, rather than a supply-only purchase: suppliers will need to provide the lighting and animations for hire and manage their deployment at the city-centre location. The requirement is categorised as installation services and event services. It may suit specialist festive lighting contractors, event production companies and installation businesses able to deliver seasonal public displays in Leicester. The council considers the opportunity suitable for small and medium-sized enterprises. The procurement has reached tender: Leicester City Council invited offers through an open procedure. It has one lot, with an estimated value of £250,000 excluding VAT and £300,000 including VAT. Questions must be submitted by 12:00 noon on 3 September 2026, and tenders must be received by 12:00 noon on 17 September 2026. The planned award decision date is 13 October 2026. The contract is intended to run from 19 October 2026 to 18 October 2027, with options to extend for periods totalling up to four further years, to 18 October 2031. Electronic submissions in English are allowed through the EastMidsTenders portal. Evaluation is based 40% on quality and 60% on price. This opportunity suits suppliers with an established capability in festive lighting, temporary illumination, event animations or public-space display production. Competitors will need to provide suitable equipment for hire and have the practical capacity to install it safely at Town Hall Square, then remove it after the Christmas period. Experience coordinating seasonal installations in a public or high-footfall setting would be relevant, particularly where work must be planned around the council’s tourism, culture and inward-investment activity. The requirement also favours businesses able to manage the complete service rather than only supply components: equipment provision, site installation, operation-related coordination and removal. Specialist event contractors, lighting designers with delivery teams, and experienced local or regional installation firms may therefore be well placed to compete. ## Notice Leicester City Council invites Tenders for the hire, installation and removal of lighting and animations (for the Christmas period) for its Tourism, Culture & Inward Investment Team for Town Hall Square, Leicester. A site visit is being held to the site at 10am on 25 August 2026. Suppliers shall confirm attendance via the ProContract portal. The proposed contract will be for one year with options to extend for a period or periods totalling no more than up to a further four years. Further information about the opportunity can be found in the tender documentation. Submissions must be received by 12:00 noon on 17 September 2026 at the very latest via the EastMidsTenders portal: https://www.eastmidstenders.org/index.html. Any queries/questions regarding this opportunity must be received via the ProContract portal only. To assist potential Suppliers, the link, https://supplierhelp.due-north.com/ provides helpful user guides on using the ProContract portal. Furthermore, Suppliers will be required to register on the Central Digital Platform (a Find a Tender service). To assist prospective Suppliers, Cabinet Office have published video guides with accompanying PDF user manuals which will help Suppliers understand and navigate the platform, including how to register, upload organisational information and search and bid for opportunities. Please click on the following link: https://www.gov.uk/government/collections/information-and-guidance-for-suppliers. ### Lot Information Lot 1 Renewal: The proposed contract will be for one year with options to extend for a period or periods totalling no more than up to a further four years. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/078156-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 17 Aug 2026 | | Submission deadline | 17 Sep 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 19 Oct 2026 - 18 Oct 2027 | | Recurrence | 2031-07-01 | ## Values | Field | Value | | --- | --- | | Tender value | £250,000 | | Lots value | £250,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Leicester City Council | | Locality | LEICESTER | | Postcode area | Leicester | | Postcode | LE1 1FZ | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire | | ITL 3 | TLF21 Leicester | | Local authority | Leicester | | Electoral ward | Castle | | Westminster constituency | Leicester South | | Delivery location | TLF21 Leicester | ## CPV Codes ### Divisions - 51 - Installation services (except software) - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 51000000 - Installation services (except software) - 79952000 - Event services ## Release History - 17 Aug 2026 at 14:35 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/078156-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/078156-2026 17th August 2026 - Tender notice on Find a Tender ## Notice URLs - https://procontract.due-north.com/Advert?advertId=2b0225d9-9786-f111-813c-005056b64545 - https://supplierhelp.due-north.com/ - https://www.eastmidstenders.org/index.html - https://www.gov.uk/government/collections/information-and-guidance-for-suppliers - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.leicester.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e5b2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06e5b2.json.