---
title: "Access Control Maintenance"
ocid: "ocds-h6vhtk-06e6aa"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e6aa"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e6aa.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e6aa.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Royal Holloway and Bedford New College"
published: "2026-08-18"
---

# Access Control Maintenance

Buyer: Royal Holloway and Bedford New College  
Current stage: Award  
OCID: ocds-h6vhtk-06e6aa

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## Summary

Royal Holloway and Bedford New College procured access control maintenance services for its university in Egham. The requirement covers monthly planned preventative maintenance and repairs for the access control system and its supporting infrastructure. Work includes inspections and support for access control readers and keypads, door controllers, locks and door-release mechanisms, exit buttons, break-glass units, power supplies and backup batteries. It also covers access control software and programming, ID card printing where installed, and associated integrations and connected devices. This is a specialist electronic security and access-control maintenance requirement, combining planned servicing, fault repair, software support and maintenance of connected hardware at the university’s facilities.

The procurement is complete and was awarded through a below-threshold direct procedure without competition. It comprised one completed lot. Royal Holloway and Bedford New College awarded the contract to VINDEX SYSTEMS LIMITED on 18 August 2026. The awarded contract value is £26,360 excluding VAT, or £31,632 including VAT. The contract was signed on 18 August 2026 and runs from 18 August 2026 to 31 January 2027. The award covers access control system services and repair and maintenance services. The selected supplier is based in Sunbury-on-Thames. The contract is active, while the associated tender is recorded as complete.

This procurement shows demand from a university for an integrated access-control maintenance provider able to support both physical security equipment and the systems that operate it. A credible competitor for comparable work would need practical capability across readers, keypads, controllers, locks, door releases, exit devices, break-glass units, power supplies and backup batteries, alongside access-control software, programming and ID card printing where installed. Experience maintaining connected devices and integrations would also be relevant. The requirement suits a specialist security systems business with planned preventative maintenance processes, responsive repair capability and the capacity to service a multi-component university access-control environment. The awarded supplier was an SME, indicating that this scale of requirement can suit smaller specialist firms.

## Notice

This requirement is for the monthly planned preventative maintenance (PPM) service and repair for the University's access control system. The scope of the services includes routine preventative maintenance inspections and support for the access control infrastructure, including: * Access control readers and keypads * Door controllers * Locks and door release mechanisms * Exit buttons and break-glass units * Power supplies and backup batteries * Access control software and programming * ID card printing functionality (where installed) * Associated integrations and connected devices.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/078596-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Aug 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 18 Aug 2026 |
| Contract period | 18 Aug 2026 - 31 Jan 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £26,360 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Royal Holloway and Bedford New College |
| Locality | EGHAM |
| Postcode area | Twickenham |
| Postcode | TW20 0EX |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ25 West Surrey |
| Local authority | Runnymede |
| Electoral ward | Englefield Green East |
| Westminster constituency | Windsor |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | VINDEX SYSTEMS LIMITED |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 50 - Repair and maintenance services

### Codes

- 42961100 - Access control system
- 50000000 - Repair and maintenance services

## Release History

- 18 Aug 2026 at 14:55 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/078596-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/078596-2026
  18th August 2026 - Contract details notice on Find a Tender

## Notice URLs

- http://www.vindexsystems.com
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e6aa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06e6aa.json.