--- title: "Provision of Self-Service RFID Library Kiosks" ocid: "ocds-h6vhtk-06e856" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e856" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e856.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e856.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "Caerphilly County Borough Council" published: "2026-08-20" --- # Provision of Self-Service RFID Library Kiosks Buyer: Caerphilly County Borough Council Current stage: Planning OCID: ocds-h6vhtk-06e856 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e856) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06e856.json) ## Summary Caerphilly County Borough Council is planning to procure self-service RFID library kiosks and related support for its Library Service. The requirement is intended to cover all 18 public libraries, where RFID self-service terminals are already an established service. The anticipated scope includes new RFID self-service terminals, associated software, consumables such as RFID tag pads, and maintenance and servicing to keep the system operating. This is primarily a goods requirement involving office and computing machinery, equipment and supplies, with related software and support services. Delivery and operation will be across Caerphilly County Borough in Wales. The procurement is being considered because the existing contract is due to expire and the Council wants to understand current market capabilities, delivery models and emerging innovations before defining the formal requirement. This process is at the planning stage and is preliminary market engagement, not an invitation to tender or a call for competition. The Council expects to use the engagement to inform a future procurement and may hold a supplier engagement event for interested organisations. Expressions of interest for the engagement are expected by 15:00 on 4 September 2026, with a future notice provisionally anticipated by 30 September 2026. The planned contract is expected to start on 31 March 2027 and run for two years, with an option to extend for up to a further two years, giving a possible end date of 31 March 2031. The estimated value is £100,000 excluding VAT, or £120,000 including VAT. One lot is planned, and the requirement is identified as suitable for SMEs. The work is likely to suit suppliers that provide RFID library self-service systems, kiosk hardware, library management or associated software, consumables and ongoing technical support. Relevant capability includes supplying and installing RFID terminals across a multi-site public library network, integrating or supporting the associated software, providing replacement RFID tag pads and maintaining equipment throughout the contract. Suppliers with established servicing arrangements, responsive maintenance capacity and experience supporting customer-facing self-service technology will be well placed to contribute to the Council’s market understanding. The Council is specifically looking at available delivery models and emerging innovations, so businesses should be ready to explain different approaches, current product capabilities and how they could support reliable operation across all 18 libraries. The planned lot is marked as suitable for small and medium-sized enterprises. ## Notice Caerphilly County Borough Council ("the Council") is undertaking pre-market engagement to inform a future procurement for the Provision of Self-Service RFID Library Kiosks. The Council offers RFID self-service terminals at all 18 public libraries where self-service has become an integral and trusted service provision. The existing contract is due to expire, and the Council is seeking to better understand the current market capabilities, available delivery models, and emerging innovations before commencing a formal procurement process. The Library Service is therefore looking to procure a range of RFID solutions, including new RFID terminals, associated software, consumable items such as RFID tag pads, and a maintenance and servicing contract to support the ongoing operation of the system. ### Planning Information The Purpose of preliminary market engagement is to advise and engage with the Market prior to going to tender for the Provision of Self-Service RFIS Kiosks To register an interest Service Providers must send their request via email to procurement@caerphilly.gov.uk. **please note registering an interest against this notice on sell2wales may not get recorded by the Council** All requests must be received by 15:00 hours Friday 04 September 2026 to the procurement inbox. This notice is to commence market engagement prior to going to tender to understand services available to the Council. Please note that this notice is not a contract notice for a call for competition, it is to advise the market of the Councils intension to visit the market for such services in the future. Full details of service specification shall be issued with the call for competition and will be fully detailed in the tender documents. The Council reserves the right to hold a supplier engagement event and will invite interested parties who register an interest to procurement@caerphilly.gov.uk It is intended that the contract will commence on 31 March 2027 for a period of two (2) years with the option to extend for up to a further period of two (2) years. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/079340-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Aug 2026 | | Submission deadline | Not specified | | Future notice date | 30 Sep 2026 | | Award date | Not specified | | Contract period | 31 Mar 2027 - 31 Mar 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £100,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Caerphilly County Borough Council | | Locality | HENGOED | | Postcode area | Cardiff | | Postcode | CF82 7PG | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL53 Gwent Valleys | | Local authority | Caerphilly | | Electoral ward | Ystrad Mynach | | Westminster constituency | Caerphilly | | Delivery location | TLL16 Gwent Valleys | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages ### Codes - 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages ## Release History - 20 Aug 2026 at 10:57 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/079340-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/079340-2026 20th August 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.caerphilly.gov.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e856. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06e856.json.