--- title: "Electoral Print Services" ocid: "ocds-h6vhtk-06e89c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e89c" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e89c.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e89c.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "Thurrock Council" published: "2026-08-20" --- # Electoral Print Services Buyer: Thurrock Council Current stage: Planning OCID: ocds-h6vhtk-06e89c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e89c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06e89c.json) ## Summary Thurrock Council intends to procure specialist electoral printing and fulfilment services for its Electoral Registration Officer and Returning Officer. The requirement covers the production of Annual Canvass forms, ballot papers, poll cards, including one-piece mailers, postal vote packs and other election-related documents. Suppliers will also be expected to provide end-to-end postal vote pack fulfilment, including collation, matching, insertion, packaging and distribution, with outgoing postage included for postal vote packs, canvass forms and other statutory communications. The scope includes ad hoc specialist printing, such as grass skirt notices and other election-specific materials. This is a printed matter and related products requirement, with activity associated with Thurrock Council and delivery across the relevant area of the council’s work. The procurement is at the planning stage: Thurrock Council has stated an intention to buy, but has not yet invited tenders. The council expects to publish the next notice by 10 September 2026. Planned market engagement is scheduled to conclude on 7 September 2026, with supporting information available through its online procurement portal. The estimated value is £400,000 excluding VAT, or £480,000 including VAT. The planned contract period is 1 January 2027 to 31 December 2030, with a possible renewal or extension to 31 December 2031. The procurement is structured as one lot and is classified primarily as goods. The planned arrangement is subject to electoral requirements applying to elections, referendums and annual canvasses. This will suit specialist electoral printers and fulfilment providers able to produce high volumes of legally controlled election materials and manage time-critical distribution. Relevant capabilities include secure production of ballot papers, poll cards, canvass forms and postal vote packs, together with accurate collation, matching, inserting, packaging and dispatch. Suppliers should be prepared to include and manage postage costs across several statutory communications and respond to ad hoc requests for election-specific printed materials. The buyer is looking for a provider that can work reliably to prescribed electoral timetables and deadlines, maintain accuracy across varied document types, and ensure all outputs and fulfilment services comply with electoral legislation, regulations, guidance and standards in force at each event. ## Notice This contract is for the provision of specialist electoral printing and fulfilment services to support the statutory responsibilities of the Electoral Registration Officer (ERO) and Returning Officer (RO). The scope includes the production of electoral materials such as Annual Canvass forms, ballot papers, poll cards (including one-piece mailers), postal vote packs, and other election-related documentation required under current electoral legislation. The contract also covers the end-to-end fulfilment of postal vote packs, including the collation, matching, insertion, packaging, and distribution of ballot papers and associated electoral materials. Pricing must include all outgoing postage costs associated with the distribution of postal vote packs, canvass forms, and other statutory electoral communications. Provision must also be available for ad hoc specialist electoral printing requirements, including but not limited to grass skirt notices and other election-specific materials. All printed materials and fulfilment services must comply with the electoral legislation, regulations, guidance, and standards in force at the time of each election, referendum, or annual canvass. The primary objective of the contract is to ensure that the ERO and RO are able to meet all statutory obligations and adhere to prescribed electoral timetables and deadlines. ### Planning Information Please see attached documents. These can be found by registering on In-tend and expressing an interest using the attached link: https://in-tendhost.co.uk/thurrockcouncil/aspx/Home ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/079459-2026 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Aug 2026 | | Submission deadline | Not specified | | Future notice date | 10 Sep 2026 | | Award date | Not specified | | Contract period | 1 Jan 2027 - 31 Dec 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £400,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Thurrock Council | | Locality | GRAYS | | Postcode area | Romford | | Postcode | RM17 6SL | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH3 Essex | | ITL 3 | TLH32 Thurrock | | Local authority | Thurrock | | Electoral ward | Grays Riverside | | Westminster constituency | Thurrock | | Delivery location | TLH3 Essex | ## CPV Codes ### Divisions - 22 - Printed matter and related products ### Codes - 22000000 - Printed matter and related products - 22458000 - Bespoke printed matter - 22900000 - Miscellaneous printed matter ## Release History - 20 Aug 2026 at 13:42 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/079459-2026 ## Documents - https://www.find-tender.service.gov.uk/Notice/079459-2026 20th August 2026 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.thurrock.gov.uk - https://in-tendhost.co.uk/thurrockcouncil/aspx/Home - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e89c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06e89c.json.