---
title: "HR Payroll legacy system"
ocid: "ocds-h6vhtk-06e8df"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e8df"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e8df.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e8df.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Leeds City Council"
published: "2026-08-20"
---

# HR Payroll legacy system

Buyer: Leeds City Council  
Current stage: Award  
OCID: ocds-h6vhtk-06e8df

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06e8df.json)

## Summary

Leeds City Council procured services for its HR payroll legacy system. The requirement concerns IT services covering software and support, with the specific operational context of legacy pension data held on SAP’s systems. The purpose was to maintain the council’s existing HR and payroll arrangements and preserve access to pension information. The buying organisation is Leeds City Council, based in Leeds, and the procurement relates to services delivered for the council’s operations. SAP UK Ltd, a large supplier headquartered in Feltham, was selected to provide the service. The requirement is therefore most relevant to suppliers with experience of supporting established SAP-based HR, payroll and pension environments, particularly where continuity of legacy data and system operation is central to delivery.

The procurement is complete and was awarded through a direct award to SAP UK Ltd. The award was recorded on 20 August 2026, with a gross value of £345,531. The awarded service period runs from 21 August 2026 to 31 December 2026. The council cited technical reasons for using a direct award: SAP holds the legacy pension data, and the council could not extract it in time to serve a notice. The arrangement was therefore auto-renewed into a one-year contract with SAP UK. The procurement comprised one completed lot. The stated rationale was single-supplier technical reasons, rather than a competitive evaluation. A contract signature was scheduled for 20 August 2026. The award status is recorded as pending.

This procurement indicates demand from Leeds City Council for specialist continuity support around an existing SAP HR and payroll legacy system, including pension data that the council depends on retaining and using. A credible future competitor would need strong SAP capability, practical experience supporting legacy HR and payroll platforms, and the technical ability to manage or preserve pension data without disrupting council operations. Evidence of safe data handling, migration or extraction expertise would be particularly important, because the direct-award rationale centred on data being held within SAP and the difficulty of extracting it in time. Suppliers would also need to demonstrate reliable support for an established public-sector environment and the capacity to maintain service continuity while legacy arrangements are reviewed or changed.

## Notice

Direct award to SAP UK, due to legcay pension data being held on SAP and an auto renewal contract with SAP.

### Procurement Information

Technical reasons due to SAP holding data for pensions, that we could not extract in time to serve notice and hence auto renewed into a one year contract with SAP UK

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/079574-2026 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Aug 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 20 Aug 2026 |
| Contract period | 21 Aug 2026 - 31 Dec 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £345,531 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Leeds City Council |
| Locality | LEEDS |
| Postcode area | Leeds |
| Postcode | LS1 1UR |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Little London & Woodhouse |
| Westminster constituency | Leeds Central and Headingley |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SAP UK LTD |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 20 Aug 2026 at 15:34 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/079574-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/079574-2026
  20th August 2026 - Transparency notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e8df. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06e8df.json.