---
title: "Cleaning Services South Area -YMCA St Paul's Group"
ocid: "ocds-h6vhtk-06e9aa"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e9aa"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e9aa.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06e9aa.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "YMCA St Paul's Group"
published: "2026-08-21"
---

# Cleaning Services South Area -YMCA St Paul's Group

Buyer: YMCA St Paul's Group  
Current stage: Tender  
OCID: ocds-h6vhtk-06e9aa

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## Summary

YMCA St Paul’s Group is procuring planned cleaning services for its South Area property portfolio. The work covers communal and shared spaces, including lifts, stairwells, corridors, entrances, circulation areas, gymnasiums, studio floors, gym equipment and associated facilities. It also includes cleaning and preparing void rooms and vacant accommodation, deep cleaning when instructed, and mobilisation inspections. The service will be delivered across properties in the Royal Borough of Kingston, the Royal Borough of Richmond upon Thames, the London Borough of Merton, the London Borough of Hammersmith & Fulham and Surrey County. The contract also requires the supplier to measure relevant areas, validate property data and help establish an accurate property database for contract management and future planning.

The procurement has reached tender: the buyer invited offers through an open competitive flexible procedure. It uses a three-stage process involving written submissions, cost evaluation and interviews. Enquiries were due by 14 September 2026 at 12:00, and tender submissions were due by 24 September 2026 at 12:00. The award decision is scheduled for 7 December 2026. The initial contract period is 1 April 2027 to 31 March 2030, with an option to extend to 31 March 2031. The estimated procurement value is £2,400,000 excluding tax and £2,880,000 including tax. The lot information records the same amounts with AED as the currency. Evaluation is based on quality and interviews, weighted at 70%, and cost, weighted at 30%.

This opportunity suits established commercial cleaning contractors able to manage services across a multi-site supported housing and leisure portfolio. Suppliers should be capable of cleaning communal accommodation and public-facing leisure facilities to consistent standards, including specialist deep cleaning, gym areas, vacant rooms and remedial preparation. The requirement favours businesses with strong mobilisation, inspection and quality-assurance processes, since the successful supplier must survey every included area, assess its condition, identify corrective work and agree any improvement programme with the client before carrying out remedial works. It also suits contractors with reliable surveying and data-management capability: the first year includes measuring sites, validating property information, maintaining accurate records and supplying structured data for the client’s property database. Experience working sensitively around vulnerable residents and community users would be relevant.

## Notice

YMCA St Paul's Group (South Area) require a contractor for the following requirements; The contract requirements for this service shall be for planned cleaning services across the South Area of the YMCA St Paul's Group property portfolio, comprising properties located in: * The Royal Borough of Kingston * The Royal Borough of Richmond Upon Thames * The London Borough of Merton * The London Borough of Hammersmith & Fulham * Surrey County Council The requirements of this contract will include, but are not limited to: - Cleaning of all communal areas and shared spaces, including lifts, stairwells, corridors, entrances and circulation areas, gymnasiums and studio floors, together with gym equipment and associated facilities. There shall also be the provision of cleaning and preparation of void rooms and vacant accommodation, and of deep cleaning services as required and instructed by the Client. The above list is not exhaustive. The full scope of services and performance requirements is detailed throughout this specification. The nature of the YMCA housing portfolio is to support vulnerable people in a supported housing environment. The leisure facilities are typically used by both residents and the local community. The successful Supplier must therefore be able to comply with the requirements set out in this specification. A key requirement of this contract is the improvement and validation of property data held by the Client. As part of this requirement, the successful Supplier shall: * Measure all areas and sites included within the Property Schedule that are subject to cleaning activities. * Collate, verify and validate all relevant data during the first year of the contract. * Maintain accurate records and provide the validated information to the Client in an agreed format. * Support the Client in establishing a robust and accurate property database to enable effective contract management and future service planning. During the mobilisation period, the successful Supplier shall undertake comprehensive site inspections of all areas included within the scope of the contract. The Supplier shall: * Assess the condition of all areas to be cleaned and determine whether they meet the standards required under this specification * Produce a condition survey schedule detailing the condition of each area inspected. * Identify any areas that fall below the required standard and document the remedial works necessary to bring those areas up to the required standard. * Submit recommendations and associated costs to the Client for review and approval prior to undertaking any improvement or remedial works. * Agree with the Client a programme of works where improvements are required. No remedial or improvement works shall be undertaken without the prior agreement and authorisation of the Client.

### Lot Information

Lot 1

Renewal: The Contract will commence on 01st April 2027 and will remain in place for an initial term of three years, with an option to extend for a further one year.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/079945-2026 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Aug 2026 |
| Submission deadline | 24 Sep 2026 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Apr 2027 - 31 Mar 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,400,000 |
| Lots value | £2,400,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | YMCA St Paul's Group |
| Locality | SURBITON |
| Postcode area | Kingston upon Thames |
| Postcode | KT6 4NG |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI6 Outer London - South |
| ITL 3 | TLI63 Merton, Kingston upon Thames and Sutton |
| Local authority | Kingston upon Thames |
| Electoral ward | St Mark's & Seething Wells |
| Westminster constituency | Kingston and Surbiton |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90910000 - Cleaning services
- 90911200 - Building-cleaning services

## Release History

- 21 Aug 2026 at 14:00 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/079945-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/079945-2026
  21st August 2026 - Tender notice on Find a Tender

## Notice URLs

- https://in-tendhost.co.uk/southeastconsortium/aspx/Home
- https://www.find-tender.service.gov.uk/api/1.0/ocdsReleasePackages/ocds-h6vhtk-06839c
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://ymcastpaulsgroup.org/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06e9aa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06e9aa.json.