---
title: "EDRMS System for Herefordshire Council"
ocid: "ocds-h6vhtk-06ea2c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ea2c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ea2c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-06ea2c.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "Herefordshire Council"
published: "2026-08-24"
---

# EDRMS System for Herefordshire Council

Buyer: Herefordshire Council  
Current stage: Award  
OCID: ocds-h6vhtk-06ea2c

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ea2c)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-06ea2c.json)

## Summary

Herefordshire Council procured an electronic document and records management system (EDRMS), together with associated software licences, support and hosting. The requirement is primarily a software and information-systems supply, intended to provide the council with managed digital document and records capability. Service delivery is in Herefordshire. Hoople Ltd provided general procurement support to the council as procuring entity, while Herefordshire Council is the buying organisation responsible for the requirement. The procurement covered one lot. The arrangement is relevant to suppliers of electronic records and document management platforms, hosted software, licensing models and ongoing technical support. It may also suit providers able to combine system provision with managed hosting and continuing service support for a public authority.

The procurement is complete and has been awarded through a selective call-off under the GCA Technology Services 4 framework, without reopening competition. The award decision was made on 16 June 2026 to Wavenet Limited. The contract was signed on 13 August 2026 and runs from 13 August 2026 to 30 June 2028. One optional extension of up to 12 months is available, with a maximum end date of 30 June 2029. The awarded value is £211,133.20 excluding VAT, or £253,359.84 including VAT. The contract is active and the tender value was above the relevant threshold. The requirement was evaluated as a framework award rather than through a new competitive tender.

This award demonstrates established demand from Herefordshire Council for an electronic document and records management platform supported by licences, hosting and ongoing technical assistance. A credible future supplier would need to provide a robust software product for managing public-sector documents and records, together with dependable hosted service delivery and responsive support. The requirement also favours businesses experienced in supplying integrated technology services through public-sector frameworks, particularly those able to meet framework call-off requirements without relying on a new open competition. Larger technology providers may be well placed, as the selected supplier is a large business. Firms with a proven record of delivering EDRMS implementations, licence management, hosting and long-term service continuity should monitor this buyer’s continuing need.

## Notice

Call-off contract issued under GCA Technology Services 4 (RM6190) for an Electronic Document and Records Management System and associated licences, support and hosting. This Contract Details Notice is being published following the late publication of the related Contract Award Notice. The contract award decision was made on 16 June 2026 and the contract was formally executed on 13 August 2026. Service delivery continued as as normal during this time. Due to system constraints within the publication platform, certain dates presented within the notice (and connected notices) may not reflect the actual award, commencement or execution dates. The chronology described in this notice should be relied upon for transparency purposes.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/080193-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Award under framework |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Aug 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 16 Jun 2026 |
| Contract period | 13 Aug 2026 - 30 Jun 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £211,133 |
| Contracts value | £211,133 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | Herefordshire Council |
| Locality | HEREFORD |
| Postcode area | Hereford |
| Postcode | HR4 0LE |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG11 Herefordshire, County of |
| Local authority | Herefordshire, County of |
| Electoral ward | Widemarsh |
| Westminster constituency | Hereford and South Herefordshire |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | WAVENET LIMITED |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 24 Aug 2026 at 10:18 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/080193-2026
- 24 Aug 2026 at 09:56 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/080175-2026

## Documents

- https://www.find-tender.service.gov.uk/Notice/080193-2026
  24th August 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/080175-2026
  24th August 2026 - Contract award notice on Find a Tender

## Notice URLs

- http://wavenet.co.uk/
- https://www.find-tender.service.gov.uk/api/1.0/ocdsReleasePackages/ocds-h6vhtk-04eac3
- https://www.hoopleltd.co.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-06ea2c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-06ea2c.json.